ENGIE Energy Access
Archiving Officer Intern (Temporary Position) – Nairobi, Kenya
Requisition ID: 24796
Location: KE
Department: Operations
Reporting Line: Warehouse Manager
Job Title: Archiving Officer Intern
About ENGIE Energy Access
ENGIE Energy Access is one of the leading Pay-As-You-Go (PAYGo) and mini-grids solutions provider in Africa, with a mission to deliver affordable, reliable, and sustainable energy solutions. The company provides life-changing services with exceptional customer experience through the integration of Fenix International, ENGIE Mobisol, and ENGIE PowerCorner.
ENGIE Energy Access develops innovative, off-grid solar solutions for homes, public services, and businesses. It enables customers to access clean, affordable energy through affordable instalments starting from as low as $0.19 per day. Its mini-grids foster economic development by enabling electrical productive use and creating business opportunities for entrepreneurs, especially in rural communities.
With over 1,700 employees and operations in nine countries (Benin, Côte d’Ivoire, Kenya, Mozambique, Nigeria, Rwanda, Tanzania, Uganda, and Zambia), ENGIE Energy Access has impacted nearly 1.5 million customers and over 7 million lives. By 2025, the company aims to be Africa’s leading clean energy company, serving millions of customers.
For more details, visit: www.engie-energyaccess.com
Job Purpose / Mission
As an Archiving Officer Intern, your primary responsibility will be to manage the organization, preservation, and retrieval of records and documents within ENGIE’s archives. You will play a crucial role in maintaining the integrity of company records and ensuring their accessibility to relevant stakeholders. This is a temporary position based in Nairobi, Kenya.
Key Responsibilities
Record Management
- Manage the organization’s records and documents according to established archival standards.
- Maintain efficient documentation systems that ensure records are up-to-date and easily accessible.
Documentation Preservation
- Ensure the preservation and conservation of historical records, including paper documents, photographs, digital files, and other media.
- Implement strategies to protect records from degradation and ensure long-term access.
Cataloguing and Indexing
- Develop and maintain detailed catalogues and indexes of archival materials, ensuring that records are systematically organized and retrievable.
- Ensure that the records are appropriately tagged and classified for easy retrieval by relevant personnel.
Digitization Projects
- Lead digitization projects to convert physical records into digital formats, ensuring that all critical documents are preserved digitally.
- Manage the digital records to facilitate remote access and improve overall data security.
Access Control
- Implement access controls to secure sensitive or confidential information within the archives.
- Monitor and regulate who can access specific records and ensure compliance with data protection regulations.
Research Support
- Provide research support to internal teams, historians, and other stakeholders by assisting with inquiries and locating archival materials.
- Collaborate with various departments to ensure they have the resources they need for ongoing projects.
Compliance
- Ensure strict adherence to regulations, policies, and guidelines related to records management and archival practices.
- Monitor changes in industry standards and implement them into existing workflows to ensure continuous compliance.
Key Qualifications and Skills
Experience
- Previous experience in archives, libraries, or records management is highly desirable.
- Strong understanding of archival principles, practices, and industry standards.
- Basic knowledge of Excel spreadsheets and data entry skills is required.
- Experience assisting customers/clients with escalated issues is a plus.
- Proven critical thinking skills, including fact-finding, analysis, and sound decision-making.
- Excellent communication skills, both written and verbal.
Required Skills
- Strong attention to detail and organizational skills.
- Ability to multi-task and prioritize in a fast-paced environment.
- Self-motivated and capable of working under tight deadlines.
- Open-minded, with the ability to work in a flexible and creative environment.
- A positive attitude is essential for success in this role.
Educational Qualifications
- Bachelor’s degree in Library Science, Archival Studies, or a related field is required.
Language Requirements
- Fluency in English and Kiswahili is essential.
Technological Proficiency
- Proficiency in using Microsoft Office tools such as Word and Excel is required.
About ENGIE Energy Access’s Commitment to Diversity
At ENGIE Energy Access, we are proud to be an equal opportunity employer, committed to diversity and inclusion. We welcome applications from all qualified individuals, regardless of origin, age, gender, sexual identity, or orientation. We believe that our differences are our strengths, and we are dedicated to creating an inclusive environment for all.
How to Apply
Interested candidates should submit their applications by clicking on the “Apply Now” button. Please ensure that you include an up-to-date CV and a cover letter that outlines your qualifications and experience related to this role.
Due to the high volume of applications received, we will only contact those shortlisted for interviews.
Closing Date : 8 September. 2024
ENGIE Energy Access’s Recruitment Process
We do not charge any application or recruitment fees, whether refundable or non-refundable, at any stage of our recruitment process. Please be cautious of any fraudsters posing as ENGIE Energy Access representatives.
JOIN OUR COMMUNITY BELOW:
JOBS WHATSAPP GROUP GRP 5:
TELEGRAM CHANNEL
As an Archiving Officer Intern, you will contribute significantly to ENGIE’s mission of providing affordable energy solutions to millions of people in Africa. This is a unique opportunity to gain hands-on experience in archival management while making a difference in the lives of millions. Join us in our goal of becoming Africa’s leading clean energy provider.
Share This Opportunity
If you know someone who might be interested in this position, please share this job opportunity with them. Your recommendation could help us find passionate candidates who are eager to make a difference.
To apply for this job please visit jobs.engie.com.
Discover more from THE KENYAN JOB FINDER
Subscribe to get the latest posts sent to your email.
