World Congress Event Coordinator (WCEC)Contract Announcement/Request for Vendor Services

World Congress Event Coordinator (WCEC)

Contract Announcement/Request for Vendor Services

Introduction

Survivor Alliance is dedicated to uniting and empowering survivors of slavery and human trafficking worldwide. As part of our commitment to this mission, we are seeking a dynamic individual to fill the role of World Congress Event Coordinator (WCEC). This position offers an exciting opportunity to contribute to the organization’s vision by facilitating the logistics of our upcoming World Congress, a vital gathering of survivor leaders and allies.

Job Summary

The WCEC will play a pivotal role in organizing the second Survivor Alliance World Congress scheduled for October 2024 in Nairobi, Kenya. This 25-hour per week commitment requires a candidate with exceptional event coordination skills, a deep understanding of social justice movements, and a commitment to survivor empowerment.

Key Responsibilities

I. World Congress Logistics Management a. Site and Logistics

• Develop and implement comprehensive logistics strategies.
• Manage budget adjustments and procurement processes.
• Establish relationships with relevant government officials for logistical support. b. Participation, Program, and Registration
• Support program implementation with a focus on accessibility.
• Coordinate communication with workshop organizers.
• Address participant inquiries and concerns. c. On-site Logistics Coordination
• Oversee all logistical aspects during the event.
• Ensure participant safety and accessibility. d. After Convening
• Finalize event budget and expenses.
• Document insights for future event planning.

II. Coordination with the Survivor Alliance team

• Collaborate with the Movement Building team to align logistics and content plans.
• Participate in organizational meetings to integrate the World Congress into broader initiatives.

III. Administrative and Survivor Alliance Operations

• Manage workload, scheduling, and communication.
• Uphold organizational values and principles in all aspects of work.

Qualifications and Skills

The ideal candidate should possess:

• Demonstrated commitment to social justice and Survivor Alliance’s core values.
• 2+ years of event management experience for global social justice convenings.
• Strong budget management and communication skills.
• Ability to work autonomously and maintain professional boundaries.
• Proficiency in English; Swahili proficiency is desirable.
• Experience with Asana and strategic communications is a plus.

Additional Details

Survivor Alliance values diversity and encourages individuals from marginalized communities, including survivors and those with disabilities, to apply. We offer a competitive rate of $33/hour and flexible work arrangements. For more information about Survivor Alliance, visit our website at www.survivoralliance.org.

Application Process

To apply, submit a resume and letter of interest to daniela@survivoralliance.org following the instructions provided on our website. Applications will be reviewed on a rolling basis.

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Expert Tips To Be A Successful Applicant for World Congress Event Coordinator (WCEC)

1. Align with Our Values: Demonstrate how your personal and professional experiences resonate with Survivor Alliance’s core values, emphasizing empathy and authenticity.
2. Highlight Event Management Expertise: Provide specific examples of successful global convenings you’ve organized, showcasing your ability to manage logistics effectively.
3. Emphasize Communication Skills: Articulate your ability to communicate with diverse stakeholders and navigate complex logistical challenges.
4. Showcase Adaptability: Illustrate how you’ve adapted to remote work environments and demonstrated resilience in stressful situations.
5. Demonstrate Intersectional Approach: Discuss your commitment to intersectional, anti-oppression approaches and how you’ve applied them in previous roles.
6. Share Learning Journey: Share your enthusiasm for learning and growth, highlighting how you’ve pursued continuous improvement in your professional journey.
7. Prioritize Accessibility: Emphasize your commitment to accessibility and inclusion, particularly in event planning and coordination.
8. Illustrate Trauma-Informed Practices: Provide examples of how you’ve integrated trauma-informed practices into your work, ensuring a safe and supportive environment for participants.
9. Highlight Cultural Competence: Showcase your ability to navigate cultural differences and language barriers, fostering meaningful connections with global stakeholders.
10. Express Passion for Survivor Empowerment: Convey your passion for empowering survivors and driving meaningful change in the anti-trafficking movement, aligning with Survivor Alliance’s mission.

SAMPLE COVER LETTER FOR A World Congress Event Coordinator (WCEC)

[Your Name]
[Your Address]
[Your City, State, Zip]
[Your Email]
[Your Phone Number]

[Date]

Daniela
Director of Movement Building
Survivor Alliance
[Organization Address]
[Organization City, State, Zip]

Dear Daniela,

I am writing to express my interest in the World Congress Event Coordinator (WCEC) position at Survivor Alliance, as advertised. With a deep commitment to social justice and a track record of successfully coordinating global convenings, I am excited about the opportunity to contribute to Survivor Alliance’s mission of empowering survivors of slavery and human trafficking.

As someone who aligns closely with Survivor Alliance’s core values, particularly empathy and authenticity, I am inspired by the organization’s dedication to uplifting survivor voices and fostering meaningful connections within the anti-trafficking movement. Throughout my career, I have prioritized building resilient relationships and creating inclusive spaces where diverse perspectives are valued and respected.

In my role as an event coordinator, I have led the logistics for numerous international conferences, including events with over 100 participants from around the world. A successful convening, to me, is one where every participant feels heard, valued, and empowered to drive positive change in their communities. I am adept at managing complex budgets, navigating logistical challenges, and fostering collaboration among diverse stakeholders to ensure the seamless execution of events.

I am particularly drawn to Survivor Alliance’s commitment to trauma-informed practices and intersectional approaches to social justice. I believe that my experience in implementing trauma-informed strategies and promoting accessibility in event planning aligns closely with the organization’s values and goals.

I am excited about the opportunity to bring my passion for survivor empowerment and my expertise in event coordination to the Survivor Alliance team. I look forward to the possibility of discussing how my skills and experiences align with the needs of the WCEC role in more detail.

Thank you for considering my application. I am eager to contribute to Survivor Alliance’s mission and make a meaningful impact in the fight against human trafficking and slavery.

Sincerely,

[Your Name]

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Best wishes on your application, and thank you for considering joining Survivor Alliance in our mission to empower survivors and promote social justice worldwide. Remember, we are committed to attracting and retaining the best talent from diverse backgrounds, and we do not charge any application or recruitment fees.