Warehouse Officer Job Opportunity at Kenya Tea Development Agency (KTDA)

Warehouse Officer Job Opportunity at Kenya Tea Development Agency (KTDA)

Position: Warehouse Officer

Job Level: Mid-Level

Location: Nairobi, Kenya

Company: Kenya Tea Development Agency (KTDA)

Introduction:

Are you ready to take your career to the next level and join a dynamic team? We are seeking a highly motivated Warehouse Officer to join our esteemed organization. Reporting to the Operations Manager, this role is pivotal in overseeing inventory management, logistics coordination, quality control, and ensuring a safe and efficient working environment at Kenya Tea Development Agency (KTDA).

Main Duties and Responsibilities:

1. Cargo Management: Ensuring accurate records of all cargo received by inspecting, weighing, and stacking to the required standard and issuing arrival advises to clients.
2. Release Process: Verifying release documents, inspecting and weighment of cargo before dispatch to clients.
3. Data Management: Updating incoming/outgoing cargo into the TOS system and generating comprehensive reports.
4. Attendance Monitoring: Maintaining up-to-date staff attendance registers and conducting daily reviews of casual recruitment based on volumes.
5. Safety Enforcement: Daily inspection of the warehouse, enforcing safety regulations and protocols within the warehouse.
6. Equipment Oversight: Ensuring all warehouse equipment are properly used and maintained as per the user’s manual and the servicing schedule. Reporting and handling equipment breakdowns promptly.
7. Team Supervision: Supervising and motivating staff, while maintaining staff discipline.
8. OT Requests: Raising OT requests and forwarding them for approval.
9. Warehouse Custodian: Custodian of the warehouse keys, ensuring timely opening and closing of the warehouse.
10. Resource Utilization: Ensuring maximum utilization of company resources within the warehouse.
11. Reporting: Generating and submitting accurate, timely, and relevant reports.
12. Process Improvement: Ensuring continuous process improvement of services.
13. Customer Satisfaction: Ensuring customer satisfaction for the consumers of the services offered by the department.
14. Additional Duties: Performing any other duties as may be assigned from time to time.

Knowledge and Skills Required:

To excel in this role, you should possess the following qualifications and attributes:

1. Education: Bachelor’s degree in a Business Related field.
2. Experience: Minimum of five (5) years of experience in a similar role.
3. Diploma: Diploma in Clearing & Forwarding and Warehousing.
4. Ethical Practice: Must demonstrate high integrity and ethical practice.
5. Systems Knowledge: Knowledge of warehouse management system and inventory systems will be an added advantage.
6. Team Player: Must be a team player who can work cordially in teams.
7. Multitasking: Ability to multitask effectively.
8. Operational Effectiveness: Commitment to operational effectiveness.
9. Problem Solving: Ability to solve problems by applying relevant business knowledge.
10. Communication: Strong written and oral communication skills.
11. Pressure Handling: Capability to work under pressure.
12. Software Proficiency: Knowledge in the use of MS Office packages.

How to Apply:

Interested candidates are invited to apply online using our recruitment portal not later than 27th October 2023.

Note: Only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification. KTDA is an equal opportunity employer. Please submit your application in the English language.

Expert Tips to Be a Successful Applicant:

1. Tailor Your Application: Customize your application to highlight your relevant skills and experiences that align with the role’s requirements. For example, emphasize your warehouse management experience and your commitment to operational effectiveness.
2. Highlight Ethical Practice: Showcase your commitment to high integrity and ethical practice in your cover letter and resume. Provide specific examples of how you have demonstrated this in your previous roles.
3. Demonstrate Problem-Solving: Share examples of how you’ve solved complex problems using your business knowledge. This could include streamlining processes or improving efficiency.
4. Strong Communication: Ensure that your application materials are free from errors and well-written. Use specific examples in your resume and cover letter to demonstrate your written and oral communication skills.
5. Show Multitasking Abilities: Describe instances where you successfully managed multiple tasks or projects simultaneously, showcasing your ability to multitask effectively.
6. Address Teamwork: Discuss your experiences working in a team and how your contributions have led to successful outcomes.
7. Emphasize Software Proficiency: Highlight your proficiency in using MS Office packages, which is essential for modern warehouse management.
8. Professional Appearance: Ensure your application is visually appealing, with a well-structured resume and cover letter. Use clear headings and bullet points for readability.
9. Submit on Time: Ensure that your application is submitted by the specified deadline to avoid disqualification.
10. Be Proactive: After applying, follow up with the hiring team to express your continued interest and inquire about the status of your application.

Frequently Asked Questions:

1. How can I apply for this position?

• To apply, visit our recruitment portal and submit your application by the deadline mentioned in the job description.

2. What qualifications are required for this role?

• The job requires a bachelor’s degree in a Business Related field, at least five years of similar role experience, and a diploma in Clearing & Forwarding and Warehousing.

3. What should I do if I am not shortlisted?

• Unfortunately, only shortlisted candidates will be contacted. We encourage you to apply for other opportunities with us in the future.

4. Can I apply if I don’t have a diploma in Clearing & Forwarding and Warehousing?

• While it’s an advantage to have this diploma, candidates with relevant experience and qualifications may still be considered.

5. What is the application deadline?

• The application deadline is 27th October 2023.

6. Is there room for career growth within the organization?

• Career growth opportunities are available for high-performing employees within our organization.

7. Are there any specific skills or attributes you are looking for in a candidate?

• We are seeking candidates with high integrity, the ability to multitask, strong problem-solving skills, and effective communication.

8. Can I submit my application in a language other than English?

• Please submit your application in the English language, as stated in the job description.

9. How long does the recruitment process typically take?

• The duration of the recruitment process may vary, but we aim to complete it as efficiently as possible.

10. How can I follow up on the status of my application? – You can follow up on the status of your application by contacting our HR department or using the contact information provided in the job posting.