International Rescue Committee
Unit Assistant – Nairobi, Kenya (2024)
- Position: Unit Assistant
- Location: Nairobi, Kenya
- Job Category: Program/Project Management
- Type of Job: Full-time
- Reporting to: Unit and Strategic Initiatives Officer
- Application Deadline: December 7, 2024
Introduction
The International Rescue Committee (IRC), established in 1933 at the call of Albert Einstein, stands as one of the largest global humanitarian non-governmental organizations (NGOs). We respond to the world’s most critical humanitarian crises, restoring health, safety, education, economic well-being, and power to communities devastated by conflicts and disasters.
Our mission is to deliver lasting impact by fostering safety, dignity, and hope, helping millions of individuals reclaim their future. Working in over 40 countries and 29 U.S. cities, IRC’s efforts are driven by a commitment to excellence, innovation, and humanity.
The Emergencies and Humanitarian Action Unit (EHAU) is at the forefront of IRC’s emergency preparedness and response. Our goal is to reduce suffering during acute crises and provide essential support during protracted emergencies. If you are a solutions-driven professional with a passion for global humanitarian action, we invite you to join our team as a Unit Assistant.
Key Responsibilities
As a Unit Assistant, you will play a pivotal role in ensuring the smooth operations of the Emergencies and Humanitarian Action Unit (EHAU) by providing high-level administrative and information management support.
Administrative Support
- Calendar Management: Efficiently manage the Vice President’s (VP) calendar, including scheduling internal and external meetings, coordinating meeting materials, and liaising across departments.
- Travel Coordination: Arrange travel logistics, including booking flights, accommodation, ground transportation, and preparing detailed travel itineraries.
- Expense Management: Prepare, track, and submit expense reports, as well as raise purchase requests/orders in compliance with IRC policies.
- Meeting Organization: Schedule and organize meetings, including Senior Management Team (SMT) meetings. Responsibilities include preparing agendas, taking minutes, sharing meeting materials, and circulating action items.
- Forward Planning: Collaborate with the Unit and Strategic Initiatives Officer to maintain an updated planning calendar for bi-weekly SMT meetings.
Communication and Information Management
- Email Distribution: Maintain EHAU all-staff email distribution lists, ensuring efficient communication across the unit.
- Internal Platforms: Update and manage EHAU’s RescueNet page and Teams channel to facilitate cross-unit communication.
- Presentation Materials: Prepare professional materials for meetings such as board meetings and strategy presentations.
- Newsletter Contributions: Support the VP in contributing to the EHAU Newsletter.
Operational Assistance
- Event Coordination: Provide logistical support for unit-wide events, workshops, and conference calls, ensuring seamless execution.
- General Office Tasks: Assist with IT, facilities, and office-related inquiries, including managing conference room bookings.
Other Duties
- Strategic Contributions: Maintain project management tools to support strategy implementation and ensure timely progress updates.
- Miscellaneous Tasks: Execute additional tasks as assigned to meet operational needs.
Qualifications and Skills
Minimum Requirements
- Educational Background: Bachelor’s degree or equivalent experience.
- Professional Experience: At least two years of relevant experience in administrative roles, ideally within a humanitarian or development organization.
- Organizational Skills: Detail-oriented with the ability to multitask in a fast-paced environment.
- Technical Proficiency: Advanced knowledge of MS Office tools, including Excel, PowerPoint, Word, and Teams.
- Interpersonal Skills: Strong communication skills with the ability to manage relationships at various organizational levels.
Preferred Additional Requirements
- Language Skills: Proficiency in French or Arabic is a plus.
- Judgment and Confidentiality: Proven ability to handle sensitive information discreetly.
Company Culture and Values
At the IRC, we foster a work environment built on integrity, service, accountability, and equality. Our commitment to gender equality, diversity, and inclusion ensures that every team member is treated with respect and dignity.
We aim to increase the representation of women, individuals from underrepresented communities, and people from the regions we serve. Our zero-tolerance policy towards discrimination, harassment, and bullying reflects our dedication to creating a safe and inclusive workplace.
How to Apply
Ready to take the next step in your career and make a meaningful impact? Click on the [Apply for Job] button below to submit your application by December 7, 2024.
We encourage candidates from diverse backgrounds to apply. Only shortlisted applicants will be contacted.
Equal Opportunity Statement
“We are an equal opportunity employer and are committed to attracting and retaining the best employees from all backgrounds. Only shortlisted applicants will be contacted.”
Working Environment
The role is based in a standard office environment with occasional travel required for specific tasks and events.
To apply for this job please visit reliefweb.int.
Discover more from THE KENYAN JOB FINDER
Subscribe to get the latest posts sent to your email.