Temporary Office Assistant – Nairobi, Kenya | HIAS

Temporary Office Assistant – Nairobi, Kenya | HIAS

• Job Title: Temporary Office Assistant – Nairobi, Kenya
• Job Type: Full-Time, Temporary
• Location: Nairobi, Kenya
• End Date: 31st December 2024 (Renewable based on funds and performance)
• Closing Date: 16th September 2024

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Job Overview

HIAS, a global organization committed to protecting refugees and displaced persons, is seeking a Temporary Office Assistant to ensure the highest standards of cleanliness and hygiene across its Nairobi office. The position is temporary, providing critical support when needed to maintain a clean and organized office environment.

As a Temporary Office Assistant, your role is crucial to the smooth operation of our administrative functions. This job provides an opportunity to work with a diverse and inclusive team dedicated to making a difference in the lives of vulnerable populations.

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Key Responsibilities

As a Temporary Office Assistant, you will be expected to:

• Maintain Cleanliness: Implement routines to ensure all common areas, including meeting rooms, restrooms, and break areas, are consistently clean and organized.
• General Office Cleaning: Perform daily cleaning tasks such as sweeping, mopping, and sanitizing surfaces in the office.
• Supply Management: Monitor and ensure the availability of essential cleaning supplies across all office spaces.
• Waste Disposal: Empty waste bins daily and ensure proper disposal according to environmental regulations.
• Disinfect: Regularly clean and disinfect drains and dustbins to prevent hygiene issues.
• File Organization: Assist with archiving files and maintaining a clutter-free office.
• Ad-hoc Duties: Carry out any other tasks assigned by the Administration and Logistics Manager to support the smooth functioning of the office.

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Qualifications and Skills

To qualify for the Temporary Office Assistant position, you should have:

• Education: Minimum of secondary school education, with a Certificate in Housekeeping preferred.
• Experience: At least 1 year of experience in a similar role, such as an office cleaner or assistant.
• Communication Skills: Excellent interpersonal and communication skills, with the ability to follow both verbal and written instructions accurately.
• Teamwork: Proven ability to work effectively both independently and as part of a team.
• Customer Service Skills: Outstanding customer service abilities.
• Multi-tasking: Demonstrated capacity to handle multiple tasks and prioritize duties efficiently.
• Knowledge: Familiarity with Accountability to Affected Populations (AAP) and Prevention of Sexual Exploitation and Abuse (PSEA) is a plus.

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Organizational Background

Founded over 100 years ago in New York City, HIAS originally focused on helping Jewish refugees fleeing persecution. Over the decades, HIAS has expanded its mission to assist refugees of all faiths, ethnicities, and backgrounds around the globe. Today, HIAS operates across five continents, offering essential services such as legal support, psychological counseling, and livelihood assistance to refugees and asylum seekers.

HIAS embodies a set of values rooted in Jewish tradition:

• Welcome: We extend a welcoming hand to strangers in need.
• Justice: We pursue justice for vulnerable populations.
• Empathy: We approach all our work with empathy and understanding.
• Partnership: We believe in changing the world through collaboration and strong partnerships.
• Courage: We act with courage to build a more just and compassionate world.
• Resilience: We demonstrate resilience and adaptability in the face of challenges.

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Why Work with HIAS?

Working with HIAS is an opportunity to join a mission-driven organization dedicated to making a real impact on the lives of refugees and asylum seekers. As part of a diverse and inclusive team, you will contribute to a global cause while gaining experience in a dynamic and supportive work environment.

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Diversity and Inclusion

At HIAS, we are deeply committed to diversity and inclusion. We actively seek applicants from various backgrounds and life experiences, including those from underrepresented communities. We encourage people of color, individuals with disabilities, members of the LGBTQ+ community, and those with lived experiences of forced displacement or immigration to apply.

HIAS is proud to be an Equal Opportunity Employer. We evaluate all applicants without regard to race, religion, gender, sexual orientation, disability, or any other legally protected status. We strive to create a workplace that reflects the communities we serve.

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Safeguarding Commitment

HIAS prioritizes the protection of vulnerable populations, particularly children and adults at risk. We have a zero-tolerance policy for sexual exploitation, abuse, or harassment. Successful candidates must adhere to HIAS’ Code of Conduct and safeguarding policies, which include rigorous background checks and reference verification.

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Application Process

The application process for the Temporary Office Assistant position follows these steps:

1. Submit Your Application: Complete the online application by sending your resume and cover letter to recruitment.kenya@hias.org, including the vacancy number HIAS/TOA/09/2024 in the subject line.
2. Phone Screen: If selected, you will be invited to a phone screen with a Human Resources representative.
3. First Interview: Successful candidates will move on to an interview with the Administration and Logistics Manager.
4. Panel Interview: Final candidates will participate in a panel interview with HIAS team members.
5. Reference Check: References will be contacted to verify your work history and qualifications.
6. Offer: If successful, you will receive a formal job offer contingent upon the completion of background checks.
7. Start Date: Join the HIAS team and begin your professional journey on 14th September 2024!

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How to Apply

If you meet the above qualifications and are excited to contribute to HIAS’ mission, apply by 16th September 2024. Please ensure that your application includes:

• A Cover Letter: Detailing your qualifications and interest in the role.
• A Resume: Outlining your relevant experience.

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Important Information

• Only shortlisted candidates will be contacted for interviews.
• Late applications will not be considered.
• HIAS does not charge any application fees at any stage of the recruitment process.
• Canvassing will result in automatic disqualification.

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Join Us in Making a Difference

Working with HIAS means being part of a global network that is committed to helping refugees rebuild their lives. We value diversity, integrity, and professionalism and seek individuals who are passionate about making a difference. If you are ready to take on the challenge, apply today and become a part of HIAS’ mission to create a better world for refugees and displaced persons.

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HIAS is committed to protecting refugees and displaced persons globally. For more information about our work and values, visit www.hias.org.