Supply Chain Associate – Commodity Accounting (G6), Mombasa-Kenya

Supply Chain Associate – Commodity Accounting (G6), Mombasa

Overview

Job Title: Supply Chain Associate – Commodity Accounting (G6)

Location: Mombasa, Kenya

Organization: World Food Programme (WFP)

Application Deadline: 4 August 2024, 23:59 GMT+03:00 East Africa Time (Nairobi)

Employment Type: Full Time

Job Requisition ID: JR101994

---

About the Organization

The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, renowned for its efforts in saving lives during emergencies and utilizing food assistance to pave the way for peace, stability, and prosperity. WFP’s mission is to end global hunger, and it has been honored with the 2020 Nobel Peace Prize. At WFP, we prioritize our people, ensuring a diverse, committed, skilled, and high-performing workforce operating in a healthy and inclusive work environment.

To learn more about WFP, visit our website and follow us on social media: YouTube, LinkedIn, Instagram, Facebook, Twitter.

---

Why Join WFP?

• Inclusive Work Environment: WFP celebrates and embraces diversity, encouraging qualified candidates from all backgrounds to apply.
• Professional Development: WFP invests in the personal and professional growth of its employees through various training, accreditation, coaching, and mentorship programs.
• Global Opportunities: A career at WFP provides the chance to work across different country, regional, and global offices, with passionate colleagues dedicated to humanitarian assistance.
• Attractive Compensation: Competitive salary and benefits package (refer to the Terms and Conditions section of this vacancy announcement).

---

Organizational Context

This role is based in the Sub-office in Mombasa, where the Supply Chain Associate – Commodity Accounting reports to the Supply Chain Officer (Warehouse Manager). The role involves providing specialized support functions and supervising staff performing standard supply chain processes to ensure the effective delivery of goods and services.

---

Key Accountabilities

1. Specialized Support: Provide specialized support to supply chain operations, following standard processes to deliver food assistance effectively.
2. Coordination: Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations.
3. Vendor Management: Manage supply chain vendors’ contracting activities, including performance monitoring and measurement.
4. Query Resolution: Identify, resolve, and provide recommendations on specialized queries/requests for support, ensuring timely and accurate resolution.
5. Commodity Accounting: Oversee commodity accounting and ensure WFP corporate tools and regulations are followed.
6. Data Integrity: Monitor and ensure data integrity in the Logistics Execution Support System (LESS), ensuring all transactions are recorded in real time.
7. Reporting: Prepare accurate and timely reports to support supply chain planning and decision-making.
8. Inventory Management: Ensure accurate and timely monthly physical inventories and handle reconciliation and clearance.
9. Non-Food Items: Coordinate non-food item activities, tracking through Excel and the Relief Item Tracking Application (RITA) system.
10. Capacity Building: Provide training on the LESS system and WFP business processes to WFP and third-party staff.
11. Technical Support: Provide first-line technical support to staff before escalation to Country Office (CO) and Headquarters (HQ).
12. Liaison: Act as the liaison between various units such as transport, shipping, and invoicing for coordinated LESS system operations.
13. Supply Chain Planning: Contribute to the development of supply chain plans and processes, ensuring compliance with WFP standards.
14. Warehouse Management: Implement operational warehouse procedures, manage inventory effectively, and ensure loss mitigation.
15. Innovative Operations: Plan and lead the implementation of innovative supply chain operations and initiatives.
16. Vendor and Market Assessments: Participate in conducting vendor and market assessments to identify potential supply chain service providers.
17. Daily Operations Reports: Ensure timely and accurate preparation of daily operations reports.
18. Supervision: Supervise warehouse vendors’ activities and participate in performance reviews.
19. Credential Issuance: Coordinate LESS system credential issuance to third-party staff.
20. Other Duties: Perform other duties as required.

---

Qualifications and Experience

Education:

• Completion of secondary school education.
• A diploma in Supply Chain, Logistics, or related area.
• A degree in Supply Chain, Logistics, or related area is desirable.

Experience:

• Six or more years of progressively responsible work experience in the relevant business stream with general administrative work experience.

Knowledge and Skills:

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third-party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.

Language:

• Fluency (level C) in English.

---

WFP Leadership Framework

The WFP Leadership Framework guides the common standards of behavior that outline how we work together to achieve our mission. Click here to access the WFP Leadership Framework.

---

Reasonable Accommodation

WFP is committed to fostering diversity, equity, and inclusion. Our recruitment process is inclusively designed to welcome candidates from all backgrounds, celebrating diversity and ensuring a respectful environment for all. Should you need any reasonable accommodations or have accessibility concerns, please reach out confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

---

No Fee Disclaimer

The United Nations does not charge any application, processing, training, interviewing, testing, or other fees in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Be cautious when submitting personal information online.

---

Reminders Before You Submit Your Application

• Ensure your profile is accurate, complete, and includes your employment records, academic qualifications, language skills, and UN Grade (if applicable).
• Upload your professional CV in the English language.
• Only submit your CV and Cover Letter at this time; additional documents may be requested later.
• Contact wfprecruitment@wfp.org for any challenges with submitting your application.
• Only shortlisted candidates will be notified.
• All employment decisions are based on organizational needs, job requirements, merit, and individual qualifications.

Click Apply For job Below to APPLY

---

Focus Keywords

Supply Chain Associate jobs, Commodity Accounting, Supply Chain Management, Logistics Jobs, WFP Careers, Humanitarian Jobs in Kenya, UN Jobs, Warehouse Management, Data Analysis, Vendor Management, Mombasa Job Openings, Logistics Execution Support System, LESS System, Inventory Management, Humanitarian Supply Chain, WFP Mombasa, Supply Chain Operations, Logistics Jobs in Kenya, Supply Chain Officer, Commodity Accounting Jobs.

---

Join Our Talent Network

Don’t see a fit at this time? Don’t worry. Join our Talent Network and get notified about the latest opportunities. Join our Talent Network.

TELEGRAM CHANNEL: CLICK HERE TO JOIN

---

Best of luck with your application! Our website is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal employer and do not charge any application/recruitment fees, whether refundable or not.