SUPPLY CHAIN ASSISTANT AT PLANTECH KENYA LTD

SUPPLY CHAIN ASSISTANT AT PLANTECH KENYA LTD

Job Title: Supply Chain Assistant

Location: Naivasha, Kenya

About Plantech Kenya Ltd:

Plantech Kenya Ltd is a leading propagation farm nestled in the heart of Naivasha. We specialize in the cultivation and distribution of high-quality plants, catering to a diverse clientele. As part of our continuous growth and commitment to excellence, we are seeking a dynamic Supply Chain Assistant to join our team.

Job Summary:

As a Supply Chain Assistant at Plantech Kenya Ltd, you will play a pivotal role in ensuring the seamless flow of operations within our supply chain. You will be responsible for various tasks, including production planning, order management, customer liaison, and administrative duties. This position offers an exciting opportunity to contribute to the success of our operations while gaining valuable experience in the horticultural industry.

Key Responsibilities:

• Production Planning: Collaborate with relevant departments to develop comprehensive production plans.
• Order Management: Receive, update, and manage orders while ensuring the quality of cuttings at intake.
• Customer Liaison: Act as a primary point of contact for customers, suppliers, and the marketing department, addressing inquiries and providing timely updates.
• Supply Program Preparation: Assist in the preparation of supply programs to meet customer demands efficiently.
• Stock Management: Oversee stock levels, conduct follow-ups on dispatches, and maintain accurate records.
• Mother Stock Planning: Develop annual and short-cycle crop plans for mother stock and maintain greenhouse layouts.
• Report and Invoice Preparation: Generate reports and invoices accurately and in a timely manner.
• General Administration: Perform various administrative tasks to support smooth operations within the supply chain.

Requirements:

1. Excellent Communication and Written Skills: Ability to communicate effectively with internal teams and external stakeholders.
2. Formal Training: Applicants must have completed formal training relevant to the role.
3. Experience: A minimum of two years’ experience in propagation or a related field is required.
4. Accuracy: Demonstrated high level of accuracy and attention to detail.
5. Analytical Skills: Ability to analyze data and make informed decisions to optimize supply chain processes.

How to Apply:

Interested candidates who meet the above requirements are encouraged to apply by sending their CV and cover letter to hrm@plantechkenya.com. Please ensure to include “Supply Chain Assistant Application” in the subject line. The deadline for applications is 25 April 2024. Only shortlisted candidates will be contacted for further assessment.

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Sample Cover Letter for a Supply Chain Assistant Position:

Dear Hiring Manager,

I am writing to express my interest in the Supply Chain Assistant position at Plantech Kenya Ltd, as advertised. With a strong background in supply chain management and a passion for horticulture, I am excited about the opportunity to contribute to your esteemed organization.

Throughout my career, I have honed my skills in production planning, order management, and customer liaison, enabling me to thrive in fast-paced environments. My attention to detail and analytical mindset have allowed me to identify areas for improvement and implement effective solutions, resulting in streamlined operations and enhanced customer satisfaction.

I am particularly drawn to Plantech Kenya Ltd’s commitment to excellence and innovation in the horticultural industry. I am eager to leverage my expertise to support your mission and contribute to the continued success of your operations.

Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences align with the needs of your team. Please find my resume attached for your review.

Sincerely,

[Your Name]

How to Be a Successful Applicant for the Supply Chain Assistant Role:

1. Tailor Your Application: Customize your resume and cover letter to highlight relevant skills and experiences.
2. Showcase Your Communication Skills: Emphasize your ability to communicate effectively with internal teams and external stakeholders.
3. Highlight Your Experience: Provide specific examples of your experience in production planning, order management, and stock control.
4. Demonstrate Attention to Detail: Highlight instances where your attention to detail has contributed to the success of previous projects or tasks.
5. Be Proactive: Show your willingness to take initiative and problem-solve in a fast-paced environment.
6. Research the Company: Familiarize yourself with Plantech Kenya Ltd’s values and mission to demonstrate genuine interest.
7. Follow Application Instructions: Ensure to follow application instructions carefully and submit all required documents by the specified deadline.
8. Prepare for Interviews: Practice common interview questions and prepare examples that demonstrate your suitability for the role.
9. Network: Connect with professionals in the horticultural industry and attend relevant events to expand your network.
10. Stay Positive: Maintain a positive attitude throughout the application process and be open to feedback and constructive criticism.

Possible Supply Chain Assistant Interview Questions With Answers:

1. Question: Can you describe your experience with production planning in a horticultural setting? Answer: In my previous role, I was responsible for developing production plans based on demand forecasts and crop cycles. I collaborated closely with the production team to optimize planting schedules and ensure timely delivery of products to customers.
2. Question: How do you prioritize tasks when managing multiple orders simultaneously? Answer: I prioritize tasks based on deadlines, customer requirements, and production capacity. By maintaining open communication with relevant stakeholders, I can adapt to changing priorities and allocate resources effectively.
3. Question: How do you ensure the quality of incoming cuttings meets our standards? Answer: I conduct thorough inspections upon receipt of cuttings, checking for factors such as root health, uniformity, and pest/disease presence. Any discrepancies are documented and addressed promptly to maintain quality standards.
4. Question: Can you provide an example of a time when you identified inefficiencies in the supply chain and implemented improvements? Answer: In a previous role, I noticed delays in order processing due to manual data entry errors. I proposed the implementation of an automated order management system, which resulted in a 30% reduction in processing time and improved accuracy.
5. Question: How do you handle communication with customers and suppliers regarding order status and inquiries? Answer: I maintain regular communication channels via email, phone calls, and meetings to provide updates on order status, address any concerns or inquiries promptly, and ensure a positive customer experience.

We wish all applicants the best in their job search endeavors. Plantech Kenya Ltd is committed to attracting and retaining the best talent from diverse backgrounds, and we do not charge any application or recruitment fees, refundable or non-refundable.

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