Senior Programme Administrator – Nairobi | Gatsby Africa

Senior Programme Administrator – Nairobi | Gatsby Africa

Deadline for application: September 13, 2024

Location: Nairobi, Kenya

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About Gatsby Africa

Gatsby Africa is committed to fostering sustainable economic growth by empowering organizations and businesses to thrive. With a focus on supporting development across multiple sectors, our team delivers impactful programs that address systemic challenges in East Africa.

As part of our team, you will contribute to a legacy of transformational change and sustainable development across the continent. Gatsby Africa prides itself on creating a dynamic and supportive working environment, offering exciting growth opportunities for its employees.

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Job Summary

Are you an experienced Senior Programme Administrator with a knack for organization and efficiency? Do you excel in providing high-level logistical and administrative support to ensure seamless program delivery?

We are seeking a talented Senior Programme Administrator to join our Nairobi office. This pivotal role focuses on ensuring smooth program operations by managing administrative tasks, overseeing logistics, and supporting the coordination of key meetings and workshops. Your attention to detail and organizational skills will be crucial in enabling our teams to deliver high-impact programs.

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Key Responsibilities

As the Senior Programme Administrator, you will take ownership of several key duties:

Logistical Coordination

• Manage and oversee the coordination of logistics for program activities, including arranging travel, accommodation, and transportation for staff and program participants.
• Ensure all resources for meetings and workshops are arranged in advance, including booking venues, organizing catering, and preparing necessary materials.

Administrative Management

• Handle administrative duties such as scheduling meetings, managing calendars, and preparing documents for senior staff.
• Support the planning and execution of both internal and external events, ensuring that all necessary preparations are made for smooth execution.

Meeting Coordination

• Lead the coordination of key meetings by preparing agendas, tracking attendance, and ensuring timely distribution of minutes.
• Facilitate effective communication between various teams and stakeholders by managing meeting outcomes and follow-ups.

Documentation and Reporting

• Ensure the accurate and timely documentation of program activities, including preparing and distributing reports to program managers and stakeholders.
• Maintain a well-organized filing system for all program-related documents and ensure they are easily accessible for future reference.

Team Support

• Work closely with program managers to understand upcoming tasks and provide the necessary administrative support.
• Assist with the preparation of budgets and financial reports for program activities.

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Qualifications and Skills

To excel in this role, you will need the following qualifications and skills:

Required Qualifications

• A Bachelor’s degree in Business Administration, Project Management, or a related field.
• Proven experience (minimum of 5 years) in a similar administrative or program support role.
• Strong understanding of logistics management and event planning.

Key Skills

• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both verbal and written, to effectively liaise with team members, program managers, and external stakeholders.
• High-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong attention to detail and the ability to work autonomously in a fast-paced environment.

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Preferred Qualifications

• Experience working within the non-profit sector or with international development organizations.
• Certification in Project Management (PMP or PRINCE2).
• Fluency in both English and Swahili.

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What We Offer

Joining Gatsby Africa means becoming part of an organization dedicated to making a tangible difference. As a Senior Programme Administrator, you will have access to:

• Professional growth opportunities in an environment that supports learning and development.
• The chance to work on impactful projects that support economic growth in East Africa.
• A collaborative team environment where your contributions are valued.

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How to Apply

If you meet the requirements and are excited about this opportunity, we invite you to submit your application.

• Apply Now by visiting our official website: Gatsby Africa Careers
• The deadline for applications is Friday, September 13th, 2024. Applications submitted after this date will not be considered.

We encourage candidates to apply early, as shortlisting may commence prior to the closing date.

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TELEGRAM CHANNEL

Gatsby Africa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, gender, sexual orientation, or disability status. Our goal is to foster a workplace where everyone feels respected and valued.

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