RECORDS MANAGEMENT ASSISTANT, KNEC GRADE 9

1. Responsibilities and Duties

As a Records Management Assistant at KNEC, your primary duties will include:

1.1 Implementation of Records Management Policies and Procedures

• Assisting in the implementation of records management policies and procedures to ensure efficient document handling and organization.

1.2 Supporting File and Information Security

• Providing support to maintain the security of files and sensitive information to prevent unauthorized access.

1.3 Handling Documents and Correspondences

• Assisting in the management of documents and pending correspondences, ensuring they are properly organized and accessible.

1.4 Disposal Schedules and Compliance

• Participating in disposal schedules in accordance with relevant government laws and regulations, ensuring compliance.

1.5 Classifying and Indexing Records

• Supporting the process of classifying and indexing records to facilitate easy retrieval and storage.

1.6 Mail Management

• Assisting in the management of incoming and outgoing mail to ensure timely and efficient handling.

1.7 Maintenance and Evaluation of Records Management Systems

• Participating in the maintenance, verification, and evaluation of existing records management systems.

2. Qualifications

To be eligible for this position, you must possess the following qualifications:

2.1 Diploma in Relevant Field

• Hold a diploma in Records Management, Information Management, Information Science, Library Science, or an equivalent qualification from a recognized Institution.

2.2 Demonstrated Merit and Skills

• Show evidence of merit in work performance and proficiency in computer applications.

2.3 Chapter Six Requirements

• Fulfill the requirements of Chapter Six of the Constitution, which includes issues of integrity and ethical conduct.

3. Key Competencies and Skills

In this role, the following competencies and skills are essential:

3.1 Integrity

• Demonstrate high levels of integrity in handling sensitive and confidential information.

3.2 Organizational Skills

• Possess strong organizational skills to manage records efficiently.

3.3 Public Relations Skills

• Good interpersonal and public relations skills to collaborate with colleagues effectively.

3.4 Communication Skills

• Strong communication skills to convey information clearly and concisely.

3.5 Interpersonal Skills

• Display excellent interpersonal skills to work collaboratively within a team.

4. Application Procedure

To apply for this position, follow these steps:

4.1 Download Application Form

• Download and fill the Application of Employment Form KNEC.2A (REVISED 2018 – External Applicants) OR Application of Employment Form KNEC.2B (REVISED 2018 – Internal Applicants).

4.2 Submit Required Documents

• Prepare an application letter accompanied by certified copies of academic and professional certificates, a detailed curriculum vitae, daytime telephone contact, email address, current remuneration (include a copy of your latest pay slip), and the names and valid current contacts of three referees.

4.3 Submission Deadline

• Ensure that your application letter and attached credentials reach the undersigned on or before 21st August, 2023:

The Chief Executive Officer

The Kenya National Examinations Council

New Mitihani Hse, South C

P.O. Box 73598 – 00200

NAIROBI

Expert Tips To Be A Successful Applicant

To increase your chances of being selected for this position, consider the following expert tips:

5.1 Showcase Relevant Experience

• Highlight any prior experience or training in records management or related fields.

5.2 Emphasize Technical Proficiency

• Demonstrate your proficiency in computer applications and relevant software.

5.3 Demonstrate Strong Ethics

• Emphasize your commitment to maintaining high levels of integrity and ethical conduct.

5.4 Tailor Your Application

• Customize your application to align with the specific requirements and responsibilities of the job.

5.5 Be Professional and Courteous

• Maintain a professional and courteous tone throughout your application process.

5.6 Follow Instructions

• Ensure that you follow all application instructions provided in the job posting.

5.7 Submit Application on Time

• Submit your application before the deadline to be considered for the position.

KNEC is an Equal Opportunity Employer, and individuals with disabilities and female candidates are encouraged to apply.