Receptionist/Administrative Assistant – Nairobi, Kenya | Export Trading Company Ltd.

Receptionist/Administrative Assistant – Nairobi, Kenya | Export Trading Company Ltd.

• Introduction

Export Trading Company Ltd. (ETG) is a global leader in the trade and export sector, focusing on efficient supply chain solutions. With a commitment to excellence and sustainability, we strive to maintain the highest level of operational efficiency. We are currently seeking a Receptionist/Administrative Assistant to join our dynamic team in Nairobi, Kenya. This role is pivotal in ensuring smooth office operations and providing excellent support to our visitors and internal staff.

Key Responsibilities

As a Receptionist/Administrative Assistant, you will play a crucial role in maintaining a welcoming environment while providing administrative support to various departments. The following are your core duties:

• Welcoming Visitors: Greet and direct visitors in a professional and friendly manner, ensuring they feel valued.
• Managing Appointments: Oversee the scheduling of meetings and appointments for staff and management, optimizing the use of office resources and time.
• Administrative Support: Provide general administrative assistance, including data entry, filing, and correspondence management.
• Office Supplies Management: Monitor and maintain office supplies and equipment, ensuring that the workplace is stocked with necessary items and all office machinery is functioning properly.
• Communication: Act as a point of contact for both internal and external communications, ensuring all inquiries are addressed promptly and professionally.
• Office Coordination: Collaborate with different departments to streamline office operations, including organizing meetings, conference calls, and ensuring meeting rooms are prepared for use.
• Document Management: Assist in managing both physical and digital records, ensuring all documentation is up-to-date and easily accessible.

Qualifications and Skills

We are looking for candidates who meet the following criteria:

• Educational Background: A Bachelor’s degree is preferred, though candidates with relevant experience in similar roles will be considered.
• Experience: Previous experience as a receptionist or administrative assistant is highly desirable. Experience within the export or logistics industry is a plus.
• Communication Skills: Excellent verbal and written communication skills are essential for effectively liaising with visitors and staff at all levels.
• Organizational Skills: Strong organizational and multitasking abilities to manage various tasks and responsibilities efficiently.
• Technical Proficiency: Proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook, is required for managing documents and communications effectively.
• Professionalism: A friendly, courteous, and professional demeanor with a high level of integrity is crucial in maintaining the company’s reputation and ensuring a welcoming office environment.
• Attention to Detail: High attention to detail in handling administrative tasks and office coordination is essential for maintaining office efficiency.

About Export Trading Company Ltd. (ETG)

Export Trading Company Ltd. (ETG) is a leading player in the global export industry, with operations spanning across Africa, Asia, and beyond. We specialize in providing seamless supply chain solutions, ensuring that goods are moved efficiently across international borders. Our mission is to create sustainable, value-added services that benefit both our customers and partners.

Why Join Us?

• Global Exposure: Work with a globally recognized company with operations in over 30 countries.
• Career Growth: We provide opportunities for career advancement and professional development.
• Innovative Culture: Join a team that values innovation, excellence, and sustainability.
• Supportive Environment: Work in a collaborative environment where your contributions are recognized and valued.

Application Process

Are you a highly organized and motivated individual ready to contribute to a dynamic team? Apply today by submitting your resume and cover letter to recruitment.kenya@etgworld.com. We are committed to reviewing applications promptly and will reach out to candidates who meet the qualifications for the role.

Frequently Asked Questions (FAQ)

1. Is this position remote or onsite?

This position is based onsite at our Nairobi office. However, some flexibility for remote work may be considered depending on operational needs.

2. What are the working hours for this role?

The working hours are Monday to Friday, 8:00 AM to 5:00 PM, with occasional overtime as required.

3. Do I need to have a Bachelor’s degree to apply?

While a Bachelor’s degree is preferred, candidates with strong experience in similar roles may also be considered.

4. Is prior experience in the export industry required?

Experience in the export industry is not mandatory but will be an added advantage. We encourage candidates with a strong administrative background to apply.

How to Apply

We are excited to have you as part of our team! To apply, send your resume and cover letter to recruitment.kenya@etgworld.com. Be sure to include the subject line: Receptionist/Administrative Assistant Application – Nairobi.

Deadline for applications: Applications will be reviewed on a rolling basis, so we encourage you to apply early.

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At ETG, we believe in fostering an inclusive and collaborative working environment. Our team is composed of individuals from diverse backgrounds, all working together towards a common goal of excellence and sustainability. We are committed to providing ongoing training and development opportunities to ensure that our staff can grow within the company.