Purchasing Accounts Assistant (Bata Kenya Plc) – Nairobi, Kenya

Purchasing Accounts Assistant (Bata Kenya Plc) – Nairobi, Kenya

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• Job Title: Purchasing Accounts Assistant
• Location: Nairobi, Kenya
• Company: Bata Kenya Plc
• Job Type: Full-time
• Industry: Retail/Manufacturing (Footwear)

Company Overview

Bata Kenya Plc, a world-renowned manufacturer and retailer of high-quality footwear, is seeking a highly skilled and motivated Purchasing Accounts Assistant to join our dynamic team. Bata Kenya is a key player in the footwear industry, leveraging a decentralized manufacturing strategy that allows for agile responses to market demands. This strategy includes semi-autonomous regional facilities, giving the company a unique edge in exploiting new development opportunities. If you are passionate about ensuring the smooth operations of the finance department, driving operational efficiency, and contributing to the overall success of a growing organization, we are looking for you.

Job Summary

As a Purchasing Accounts Assistant, you will be responsible for managing the financial aspects of purchasing, ensuring accurate bookkeeping, reconciling ledger stock balances, and providing timely financial reports. Your role will be critical in maintaining inventory controls, managing invoices, and ensuring that all accounting transactions are carried out in compliance with internal controls and company policies. This position requires strong analytical skills and a proactive approach to problem-solving within the procurement accounting process.

Key Responsibilities

• Purchasing Accounting Management: Take full responsibility for managing the purchasing accounts, including booking debit notes and controlling invoice variance reports.
• Invoice Management: Ensure the timely booking of invoices, verifying them against the supply chain controller‘s records, and ensuring the accuracy of postings.
• Inventory Control: Maintain detailed inventory records, reconcile ledger stock balances with physical stock balances, and report any discrepancies.
• Variance Reporting: Monitor all expenses and imperfection accounts, preparing monthly variance reports to highlight key financial discrepancies.
• Unbooked Invoice Monitoring: Track and monitor all unbooked invoices, ensuring they are promptly returned to the accounts department for processing.
• Reconciliation Tasks: Reconcile physical inventory against the system ledger balances and advise management on financial reporting.
• Expense Tracking: Monitor all related expenses and assist in budgeting and cost control efforts within the finance department.

Qualifications and Skills

• Education: Bachelor’s degree in Finance or Accounting. CPA (K) certification is a must.
• Experience: A minimum of 3-5 years of accounting experience, with at least 2 years in a similar role, preferably as a Procurement Accountant.
• Technical Skills: Advanced proficiency in Microsoft Excel is required. A strong understanding of accounting concepts, internal control procedures, and procurement processes is essential.
• Analytical Skills: Strong analytical and problem-solving abilities to handle high-volume transactions in a fast-paced environment.
• Team Player: Self-motivated and capable of working both independently and as part of a team.

Preferred Qualifications

• Procurement Accounting Experience: Prior experience in procurement accounting or purchasing account management will be an added advantage.
• Attention to Detail: Exceptional attention to detail with the ability to identify and resolve discrepancies quickly.
• Internal Controls: Proficiency in managing and implementing internal control procedures to ensure compliance with financial regulations.

Why Join Bata Kenya Plc?

At Bata Kenya, we believe in creating opportunities for growth, both for our business and our employees. We offer an environment where you can expand your skills, work in a dynamic industry, and contribute to a company with a legacy of over 100 years in the footwear industry. You will be part of a global brand that is committed to innovation and excellence, while also benefiting from local agility to respond to market trends.

How to Apply

If you meet the minimum qualifications and are interested in joining Bata Kenya Plc as a Purchasing Accounts Assistant, please submit your application letter and CV to ke.careers@bata.com by 23rd September 2024. Only shortlisted candidates will be contacted.

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Contact Information

For further inquiries or more information regarding the Purchasing Accounts Assistant role, contact:

John Ngoru
Regional HR Director
Bata Kenya Plc
Email: ke.careers@bata.com
Website: www.bata.com

Key Competencies

To be successful in this role, you will need:

• Attention to Detail: Ensure accuracy in financial transactions, reports, and reconciliations.
• Time Management: Manage multiple tasks effectively, ensuring timely completion of all responsibilities.
• Analytical Thinking: Analyze financial data to identify discrepancies and recommend solutions.
• Communication Skills: Effectively communicate with team members and management to ensure smooth operations.
• Problem-Solving Ability: Identify and address issues proactively, contributing to process improvement.

Why Work with Us?

• Global Exposure: Working with a global brand like Bata provides unmatched exposure to international business practices.
• Innovation-Driven: Join a company that prioritizes innovation and agility, allowing employees to work on exciting new projects.
• Career Growth: Bata offers significant opportunities for career growth, with regular training and development programs tailored to employee needs.
• Inclusive Culture: Bata is committed to fostering an inclusive work environment where all employees feel valued and supported.

Please share this job opportunity with your network to help us attract talented and passionate individuals. By doing so, you will contribute to helping us find the right candidate who shares our commitment to excellence and innovation.