Project Support Officer

Project Support Officer

Location: Nairobi with frequent travel to project sites.

Job Purpose:

As a Project Support Officer at Optiven, you will play a pivotal role in driving our business growth strategy through the effective implementation of project value addition plans and strategies on a day-to-day basis. Reporting to the Project Manager, you will work closely with project managers to analyze reports, execute project work strategies, and ensure timely completion.

Key Responsibilities:

1. Project Planning and Execution:
   • Collaborate with project managers to analyze reports and execute project work strategies.
   • Assist in proper project planning, including clear budgets and timely projections.
   • Track project costs to meet budget requirements.
   • Recruit qualified staff to manage workload and handle petty cash for labor wages.
2. Stakeholder Management:
   • Work closely with caretakers and casual laborers to ensure effective performance.
   • Maintain a list of all site property and assets, ensuring their safety and good condition.
   • Manage relationships with current customers and prioritize excellent customer service.
3. Compliance and Safety:
   • Ensure adherence to safety and health regulations across all project sites.
   • Collaborate with the HR department and project managers to implement safety measures.
4. Monitoring and Reporting:
   • Develop project master plans under the guidance of project managers.
   • Assist in monitoring and evaluating project progress.
   • Share daily and weekly reports on value additions, incidents, defects, and casuals engaged with management.
5. Additional Responsibilities:
   • Perform any other duties assigned by the supervisor as needed.

Preferred Knowledge, Skills, and Abilities:

• Bachelor’s degree in Project Management, Civil Engineering, or related field.
• Minimum 3 years of project management experience.
• Experience managing projects through the full life cycle.
• Project Management Professional (PMP) certification preferred.
• Familiarity with project management software, methodologies, and best practices.
• Strong attention to detail, ability to meet deadlines, and work independently or cooperatively.
• Problem-solving skills and ability to think creatively.
• Excellent communication, analytical, and presentation skills.
• Strong interpersonal skills and resourcefulness.

Applications:

If you embody a high-performance culture, possess a positive mental attitude, and are self-driven, we invite you to apply by sending your CV to recruitment@optiven.co.ke.

NB:

• We do not charge for job applications or interviews.
• Application deadline: April 30, 2024.
• Shortlisting will be conducted on a rolling basis.
• Salary negotiable during the interview process.
• Due to the high volume of applications, only shortlisted candidates will be contacted.
• Canvassing will result in automatic disqualification.
• Applicants give the company express consent to conduct background checks for employment suitability.
• Please communicate in English language.

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Sample Cover Letter for a Project Support Officer Position

Dear Hiring Manager,

I am writing to express my interest in the Project Support Officer position at Optiven, as advertised. With a Bachelor’s degree in Project Management and over three years of experience in project management, I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I successfully collaborated with project managers to analyze reports, develop project plans, and ensure timely execution. My strong attention to detail, problem-solving skills, and ability to communicate effectively with stakeholders have consistently contributed to project success.

I am particularly drawn to Optiven’s commitment to excellence and innovation in the real estate industry. I am eager to bring my skills and experience to your team and contribute to the continued success of your projects.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm align with the needs of Optiven.

Sincerely,

[Your Name]

10 Expert Tips for Being a Successful Applicant for the Project Support Officer Position

1. Tailor your resume and cover letter to highlight relevant experience and skills in project management.
2. Showcase your ability to work independently and as part of a team in your application.
3. Research Optiven and its projects to demonstrate your interest and understanding of the company.
4. Emphasize your attention to detail and ability to meet deadlines in your application materials.
5. Highlight any certifications or training relevant to project management, such as PMP certification.
6. Use examples from past experiences to illustrate your problem-solving and communication skills.
7. Be prepared to discuss your approach to project planning, execution, and stakeholder management in interviews.
8. Show enthusiasm for the opportunity to contribute to Optiven’s growth and success.
9. Follow up on your application with a polite email or phone call to demonstrate your interest in the position.
10. Prepare questions to ask during the interview to demonstrate your engagement and interest in the role.

Possible Project Support Officer Interview Questions With Answers:

1. Can you walk us through your experience in project management?
   • Answer: “Certainly. In my previous role at [Previous Company], I was responsible for collaborating with project managers to analyze reports, develop project plans, and ensure timely execution…”
2. How do you prioritize tasks and manage deadlines in a fast-paced environment?
   • Answer: “I prioritize tasks based on urgency and importance, using tools like project management software to track deadlines and milestones…”
3. Tell us about a challenging project you managed and how you overcame obstacles.
   • Answer: “One challenging project I managed involved [describe the project and the obstacles faced]. To overcome these challenges, I [explain your approach and the successful outcome].”
4. How do you ensure effective communication with project stakeholders?
   • Answer: “I believe in maintaining open lines of communication with stakeholders through regular updates, meetings, and clear documentation…”
5. Describe a time when you had to recruit and onboard new team members for a project.
   • Answer: “In my previous role, I was tasked with recruiting and onboarding new team members for a project. I [describe your approach to recruitment and onboarding, emphasizing successful outcomes].”

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Best wishes in your job search! We are committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal employer and do not charge any application/recruitment fee, whether refundable or not.

THE KENYAN JOBFINDER