WeWorld-GVC
Position: Project Administrator (AICS) – Nairobi, Kenya
- Company: WeWorld-GVC
- Location: Nairobi, with frequent travel to Narok, Kenya
- Job Type: Full-Time, Onsite
- Reporting to: Country Finance Manager Kenya
- Start Date: As Soon As Possible (ASAP)
- Application Deadline: 15th October 2024
Join WeWorld: Make a Difference in Global Development
At WeWorld-GVC, we are committed to overcoming emergencies and empowering communities worldwide to build a better future. Operating in 26 countries, we execute over 179 humanitarian aid and development projects to support individuals—primarily women, girls, and youth—who are key agents of change in creating a more inclusive and equitable world. We work across both natural and man-made crises, delivering multi-sectoral interventions such as WASH (Water, Sanitation, and Hygiene), EiE (Education in Emergencies), CVA (Cash and Voucher Assistance), Food Security, and Protection.
Since 2010, WeWorld has worked in Kenya to ensure the right to quality education and protect children, adolescents, and youth from exploitation and disasters. We operate in Nairobi, with projects spanning the counties of Narok, Migori, Kwale, and Isiolo.
We are looking for a driven Project Administrator to join our team in Nairobi. If you are passionate about gender empowerment, sustainable development, and humanitarian action, we encourage you to apply today!
Key Responsibilities
As the Project Administrator in Kenya, you will play a pivotal role in ensuring the smooth administrative and financial management of the project funded by the Italian Agency for Development Cooperation (AICS). Your core responsibilities include verifying expenditures, managing budgets, and ensuring that all processes meet donor guidelines.
Administration and Finance Management
- Monitor and manage project deadlines: This includes reports, MoUs, and partner agreements.
- Ensure compliance with donor requirements, overseeing both physical and digital archives.
- Maintain a correct flow of information with project partners and ensure adherence to all administrative aspects outlined by MoUs and grant agreements.
- Supervise accounting records: Ensure accurate allocation of accounting data to the correct budget lines in coordination with the Project Manager.
- Prepare Terms of Reference (ToRs) for project personnel.
- Collaborate with the Country Finance Manager on managing staff contracts, salaries, and leave records.
- Forecast project expenditure: Collaborate with the Project Manager to analyze burn rates and prepare budget amendments.
- Generate reports: Ensure timely preparation of interim and financial reports, including documents for audits.
Procurement and Compliance
- Monitor contract deadlines with suppliers and ensure proper execution of procurement procedures.
- Collaborate with the Project Manager and procurement team to draft tenders and procurement reports, ensuring adherence to donor guidelines.
- Support the Tender Evaluation Committee during evaluations and manage the procurement dossier’s compliance.
Qualifications and Skills
Essential Requirements
Education:
- Degree in Economics, Political Science, or related fields.
Knowledge:
- Strong understanding of donor administrative rules and procurement procedures, specifically AICS.
- Proficiency in Italian (written and spoken) is required, as well as fluency in English.
- Expertise in Microsoft Office Suite: Advanced skills in Word, Excel, and Outlook.
Experience:
- Minimum of 1 year of professional experience in a similar administrative role, particularly in international development settings, preferably in East Africa.
Skills and Abilities:
- Strong organizational, reporting, and teamwork skills.
- Ability to train and support staff to enhance their competencies.
- Dynamic and proactive approach to problem-solving.
- Ability to adapt to complex and multicultural environments.
Workplace Culture at WeWorld
At WeWorld-GVC, we believe in fostering a culture that values diversity, equality, and teamwork. We are committed to creating an inclusive environment where all employees feel valued and are encouraged to contribute to our mission. We value cultural, gender, and religious diversity and provide a safe space for every team member.
We strongly believe that the protection of vulnerable groups, especially women and children, is essential for the development of resilient and sustainable communities.
Why Join Us?
- International Exposure: Work alongside a global team tackling humanitarian and development challenges in over 26 countries.
- Professional Growth: Participate in cross-cultural projects with opportunities to learn from seasoned professionals.
- Make an Impact: Help transform lives by contributing to meaningful projects that address pressing societal needs.
How to Apply
We invite qualified candidates to apply now through the following link: Apply for Project Administrator Kenya. Please submit your CV and cover letter in English by 15th October 2024.
Equal Opportunity Employment
WeWorld-GVC is an equal opportunity employer and is committed to fostering an inclusive work environment. We encourage candidates from all backgrounds to apply, as we believe diversity strengthens our team.
For more information on salary expectations, please use the Salary Calculator.
To apply for this job please visit weworld.intervieweb.it.
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