PROGRAMMES ATTACHEE OPPORTUNITY | PELUM Kenya | Juja, Kenya – 2024

Internship

PELUM Kenya

PROGRAMMES ATTACHEE OPPORTUNITY | ATTACHEE | PELUM Kenya | Juja, Kenya – 2024

Summary of the Position

Position Title: Attachee
Location: KU Boma Estate, Juja
Duration of Contract: 6 months
Work Percentage: 100% (Full Time)
Languages: Fluent in English and Swahili
Expected Starting Date: June 2024
Reporting to: Head of Programmes

Introduction

Participatory Ecological Land Use Management (PELUM) Kenya, a national network of 61 organizations, is dedicated to promoting agroecological practices and principles among smallholder farmers and pastoralists for improved livelihoods. We are currently seeking a motivated and dedicated Programmes Attachee to join our team. The attachee will be based at the Country Secretariat offices in Juja, Kenya, and will play a crucial role in supporting various programme staff in their work.

Key Duties and Responsibilities

  1. Programme Support: Assist in supporting programme implementation work both in the field and in the office.
  2. Document Preparation: Prepare and provide meeting/event documents, including agendas, programs, and supporting documents.
  3. Meeting Support: Assist in preparing meeting notes, workshop reports, and presentations as required.
  4. Project Implementation: Assist in the implementation of short-term projects.
  5. Logistics Support: Support in the logistics of different activities, including programme meetings and events organized by PELUM-Kenya.
  6. Data Compilation: Compile data related to attendances in meetings and events.
  7. Photo Management: Capture, caption, and store activity photos in a designated folder/server.
  8. Administrative Tasks: Assist program officers in photocopying, printing, and filing necessary documents.
  9. Financial Support: Assist in the preparation and follow-up on programme budgets, payment requests, and surrenders.
  10. Coordination: Assist Zonal Coordinators (PELUM Kenya in the Field) and pursue matters that require attention at the Secretariat.
  11. Additional Duties: Perform any other duties assigned by the supervisor.

Educational Requirements, Minimum Qualifications & Credentials

  • Currently studying a Bachelor’s degree in Agriculture, environment, natural resource management, climate change, project management, or related fields.
  • A short course related to agroecology will be an added advantage.
  • Excellent reporting and communication skills.
  • Proficiency in computer skills (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational, time management, and strong interpersonal skills.
  • Ability to multitask, work flexibly, and meet tight deadlines.
  • Team player with the ability to undertake tasks with minimal supervision.
  • Flexible to travel to the field when required.
  • Interest in Community and social development.

How to Apply

Interested candidates are encouraged to send their resumes/CV with a written application with the subject line “Application for Programme Attachee Position” to recruitment@pelumkenya.net by Monday 27th May, 2024. Please write in the English language.


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10 Expert Tips for Successful Applicants

  1. Tailor your application to highlight your relevant experience and skills.
  2. Showcase your passion for agroecology and community development.
  3. Demonstrate your ability to work independently and as part of a team.
  4. Provide concrete examples of your organizational and time management skills.
  5. Highlight any additional training or certifications related to the position.
  6. Be concise and clear in your communication.
  7. Double-check your application for any errors before submitting.
  8. Research PELUM Kenya and tailor your application to fit the organization’s mission and values.
  9. Follow the application instructions carefully to ensure your application is considered.
  10. Express enthusiasm for the opportunity to contribute to PELUM Kenya’s mission.

Possible Programme Attachee Interview Questions With Answers

  1. Question: Can you tell us about your experience in supporting programme implementation work? Answer: In my previous role, I worked closely with programme managers to coordinate field activities and ensure smooth implementation of projects. I am adept at multitasking and thrive in fast-paced environments.
  2. Question: How do you prioritize tasks and manage tight deadlines? Answer: I prioritize tasks based on urgency and importance, utilizing time management tools such as to-do lists and calendars. I am also proactive in anticipating potential challenges and adjusting my schedule accordingly.
  3. Question: How do you handle situations where you need to work with minimal supervision? Answer: I am self-motivated and proactive in seeking guidance when needed. I regularly communicate progress updates and seek feedback to ensure alignment with expectations.
  4. Question: Can you give an example of a time when you had to adapt to unexpected changes in a project? Answer: During a recent project, unforeseen logistical challenges arose, requiring us to revise our plans. I quickly assessed the situation, collaborated with team members to identify solutions, and successfully adapted to meet project objectives.
  5. Question: How do you ensure effective communication within a team? Answer: I believe in open and transparent communication, actively listening to team members’ input and ensuring clarity in all interactions. I utilize various communication channels, such as email and meetings, to foster collaboration and cohesion within the team.

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We wish you the best in your application process. PELUM Kenya is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal employer and do not charge any application/recruitment fee, whether refundable or not.

To apply for this job email your details to recruitment@pelumkenya.net


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