Programme Officer (IDP Registration) – Nairobi, Kenya – 2024 | IOM

Programme Officer (IDP Registration) – Nairobi, Kenya – 2024 | IOM

• Position: Programme Officer (IDP Registration)
• Company: International Organization for Migration (IOM)
• Location: Nairobi, Kenya
• Type of Job: Special short-term graded, 9 months with possibility of extension
• Reporting to: Deputy Regional Director for Operations, RO Nairobi
• Application Deadline: November 17, 2024

Introduction

The International Organization for Migration (IOM), a Related Organization of the United Nations, is the leading UN agency in the field of migration. Established in 1951, IOM works closely with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration for the benefit of all. This position offers candidates an opportunity to contribute to IOM’s mission of promoting safe, secure, and effective registration processes to aid in humanitarian response efforts. The Programme Officer (IDP Registration) will play a key role in developing a coordinated approach to registration activities in Nairobi and ensuring that the process is aligned with the needs of the humanitarian community.

Responsibilities include ensuring effective data sharing, facilitating the interoperability of systems, and maintaining high data governance standards. Candidates will gain experience working on critical projects in a collaborative environment, supporting internationally recognized migration initiatives, and working with UN partners and global stakeholders. This role is onsite in Nairobi, Kenya.

Key Responsibilities

1. Development and Implementation:
   • Oversee the effective execution of the Interoperable Registration Program in Nairobi, ensuring that administrative, operational, and financial management responsibilities align with IOM’s standards.
   • Provide guidance and technical supervision to both national and international staff in the Interoperable Registration Program, focusing on programmatic strategy and resource allocation.
   • Maintain and build relationships with UN agencies, governmental bodies, humanitarian organizations, and community stakeholders to support the successful implementation of the program.
2. Project Coordination:
   • Identify and prioritize program needs, designing and developing new projects based on emerging trends, donor requirements, and a results-based framework.
   • Coordinate project updates and briefs for donors and government stakeholders, ensuring that all programmatic reports are timely, compliant, and meet stakeholder expectations.
3. Monitoring and Evaluation:
   • Establish a Monitoring and Evaluation (M&E) framework to track progress and performance against objectives, providing strategic input and improvement recommendations.
4. Data Management and Reporting:
   • Develop data collection and analysis tools, sharing information with humanitarian partners for efficient and effective humanitarian responses.
   • Ensure data security and governance standards are adhered to, facilitating safe and secure access to sensitive data.
5. Stakeholder Engagement:
   • Engage in meetings and conferences with donors, governmental agencies, and partners to represent IOM’s mission and support programme expansion.
6. Leadership and Team Development:
   • Supervise and mentor team members, conducting capacity-building sessions and supporting professional development.
   • Develop and maintain Standard Operating Procedures (SOPs) for consistent program implementation.
7. International Representation:
   • Represent IOM at national and international conferences, workshops, and stakeholder meetings.
8. Other Duties:
   • Undertake national and international travel as required and perform additional duties as assigned by senior management.

Qualifications and Skills

Education

• Master’s degree in Computer Science, Information Technology, or Software Development with five years of relevant experience; or
• Bachelor’s degree with seven years of relevant experience in these fields.

Experience

• Proven experience coordinating projects on country and regional levels.
• Demonstrated ability to collaborate with UN agencies, government bodies, NGOs, and consortiums.
• Experience in program development, stakeholder consultations, and capacity-building initiatives.

Key Skills

• In-depth knowledge of migration issues, particularly in the East and Horn of Africa.
• Strong financial, business, and administrative skills.
• Excellent communication, interpersonal, and negotiation skills.
• Data management expertise and the ability to navigate complex data governance frameworks.

Company Culture and Values

IOM values diversity, inclusivity, and integrity in all operations, fostering a culture of respect and accountability. Working at IOM provides opportunities for professional growth within a supportive, collaborative environment that prioritizes human rights and humanitarian principles. The organization is committed to providing a diverse and inclusive work environment, welcoming qualified female candidates and individuals from non-represented member countries.

Apply Now for Programme Officer (IDP Registration)

To apply, interested candidates should submit their application by November 17, 2024. IOM encourages applications from qualified female candidates and individuals from underrepresented countries. Please submit your application promptly to ensure consideration.

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Expert Tips for a Successful Application for the Programme Officer (IDP Registration)

1. Applying for the role of Programme Officer in IDP (Internally Displaced Person) Registration requires more than just meeting the basic qualifications. Success comes from a nuanced understanding of the position, a keen focus on relevant skills, and demonstrating real-world experience. Here’s a step-by-step guide to give your application a competitive edge.
   

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   1. Understand the Core Responsibilities of the Programme Officer Role

   Before you start writing, research the main responsibilities associated with a Programme Officer in IDP Registration. This role typically involves tasks such as coordinating registration initiatives, managing data on displaced persons, and collaborating with humanitarian agencies. Example: If the job listing mentions “database management,” you could emphasize your experience with specific software used in IDP registration, such as ProGres or Kobo Toolbox, and explain how you effectively managed data in high-pressure environments.

   2. Highlight Relevant Field Experience

   Field experience is invaluable for this role. Illustrate your firsthand experience in humanitarian or emergency settings. Example: Describe a project where you worked on-site to support a community in crisis. Share specific details about how you managed logistics in a camp or distribution center and collaborated with local authorities to ensure smooth registration processes.

   3. Showcase Your Data Management Skills

   Data handling is a core aspect of IDP registration. Go beyond generic claims of “proficiency in Excel” by detailing specific tools or methodologies. Example: If you used GIS mapping to track IDP movements or employed data visualization techniques to present findings to stakeholders, provide a brief explanation of how your skills benefited the project and contributed to decision-making.

   4. Emphasize Cross-Cultural Communication Abilities

   The Programme Officer role requires daily interaction with diverse populations and collaborating organizations. Demonstrating cultural sensitivity and adaptability is essential. Example: Describe an instance where you worked with individuals from varied backgrounds in a challenging setting. Highlight how you adapted your communication style to bridge cultural divides, ensuring that your message was understood clearly and respectfully.

   5. Detail Your Experience in Conflict or Crisis Settings

   Experience in conflict zones or crisis response adds significant value to your application. Use concrete examples to explain your role and actions in these high-stakes environments. Example: If you assisted in managing an IDP camp during a natural disaster, describe the specific actions you took to ensure safety, organize resources, or set up a registration desk amid challenging conditions.

   6. Describe Your Organizational and Coordination Skills

   Strong organizational abilities are crucial for this role, given the need to manage complex, dynamic situations. Share specific ways you have successfully coordinated large-scale events or initiatives. Example: If you organized a multi-stakeholder meeting for an IDP relief project, explain the steps you took to facilitate the logistics, keep everyone aligned, and achieve the intended outcomes. Mention specific tools, like project management software, that helped you stay on track.

   7. Include Examples of Problem-Solving Under Pressure

   Emergencies and crises bring unpredictable challenges. Use your application to demonstrate your quick thinking and resilience under pressure. Example: Share an experience where unexpected issues arose, such as a delay in resource delivery or a sudden increase in IDP numbers. Describe how you assessed the problem, devised a solution, and ensured minimal impact on the community or registration process.

   8. Align Your Skills with the Organization’s Mission and Goals

   Show that you understand the organization’s goals and are dedicated to contributing to its mission. Example: If the organization’s focus is on supporting long-term IDP solutions, mention any experience you have with sustainable programming, such as skills training for IDPs or initiatives that help displaced persons integrate into new communities.

   9. Demonstrate Your Familiarity with Relevant Policies and Protocols

   Knowledge of IDP-related international policies and frameworks is a strong asset for this role. Mention any specific protocols you’re familiar with, such as the UN Guiding Principles on Internal Displacement, and explain how you have applied these standards in your work. Example: You could describe how you ensured compliance with the “Do No Harm” principle while coordinating IDP registration, safeguarding sensitive data, and respecting IDP rights.

   10. Include a Strong, Values-Driven Closing Statement

   End your application with a statement that reflects your commitment to the cause and your alignment with the role’s values. Example: Write something like, “I am deeply committed to upholding the dignity and rights of internally displaced persons and believe my background in data-driven humanitarian response and policy compliance would enable me to effectively support the organization’s mission.”