Programme Assistant (3 Positions) – Nairobi, Kenya – 2024

Programme Assistant (3 Positions) – Nairobi, Kenya – 2024

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Position Details

Position: Programme Assistant
Company: Food and Agriculture Organization (FAO)
Location: Nairobi, Kenya
Type of Job: Non-staff opportunities (NPP – National Project Personnel)
Reporting to: Programme Managers
Application Deadline: 7 December 2024, 1:59 AM

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Introduction

The Food and Agriculture Organization of the United Nations (FAO) seeks to recruit three dedicated Programme Assistants to contribute to the successful delivery of its strategic programmes in Kenya. This opportunity offers a chance to work with a global organization committed to defeating hunger and achieving food security for all. As a Programme Assistant, you will be part of a vibrant team that supports FAO’s vision for sustainable agrifood systems transformation, ensuring better production, nutrition, and livelihoods for people worldwide.

This role is onsite in Nairobi, Kenya, with a 9-month contract. If you are passionate about making a difference and possess the required skills, we encourage you to apply.

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Key Responsibilities

As a Programme Assistant, you will support the daily implementation and monitoring of programme and project activities. Your core duties include:

1. Programme and Project Support

• Collaborating with the project manager to follow up with various FAO units and partners.
• Assisting in the planning, implementation, and tracking of project workplans, objectives, and activities.
• Ensuring alignment with FAO’s rules and regulations, particularly for services under MS 502 and 507.

2. Administrative Coordination

• Preparing and submitting annual and quarterly project workplans, procurement, LoA, and travel plans in collaboration with technical teams.
• Assisting the Monitoring and Evaluation (M&E) unit in preparing periodic project reports for final submission.
• Tracking travel authorizations and ensuring timely processing of related documents such as LTECs and BTORs.

3. Operations and Asset Management

• Monitoring project-related procurement requests to ensure timely delivery.
• Maintaining an up-to-date asset register for project-related items and facilitating proper handover.
• Regularly updating the register of programme contracts and LoAs on the shared drive.

4. Financial Oversight

• Reviewing financial reports from service providers for accuracy and completeness.
• Collaborating with the operations and finance teams to ensure timely payments and closure of POs.

5. Communication and Reporting

• Supporting the compilation of project success stories for documentation purposes.
• Liaising with FAO’s communications team to showcase impactful results.

6. General Tasks

• Performing other duties as assigned by the Programme Manager, ensuring seamless execution of FAO’s strategic objectives.

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Qualifications and Skills

Minimum Requirements

To be considered, applicants must meet the following criteria:

• Education: Bachelor’s degree in Agriculture, Environmental Sciences, Rural Development, or related fields.
• Experience: At least six years of relevant experience in project management and/or operations.
• Languages: Proficiency in English and Kiswahili.
• Nationality: Applicants must be Kenyan nationals.

FAO Core Competencies

• Results Focus.
• Teamwork.
• Effective Communication.
• Building Productive Relationships.
• Knowledge Sharing and Continuous Improvement.

Technical/Functional Skills

• Proficiency in corporate systems such as FPMIS and GRMS.
• Demonstrated expertise in project cycle management.

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Company Culture and Values

FAO is a global organization dedicated to building a sustainable future for all. As a part of this team, you will experience a culture of inclusivity, integrity, and professionalism. FAO is committed to promoting diversity in its workforce, emphasizing gender balance, and creating opportunities for underrepresented groups.

At FAO, we value:

• Workforce diversity in terms of gender, nationality, and background.
• Environmental sustainability in all operations.
• Zero tolerance for unethical behavior, including harassment, exploitation, and abuse.

By joining FAO, you will contribute to its mission of achieving food security and supporting the 2030 Agenda for Sustainable Development.

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Selection Criteria

Candidates will be assessed based on the following:

1. Educational qualifications (Advanced degrees are an added advantage).
2. Relevant work experience in project management and corporate systems.
3. Strong technical skills and ability to support complex programme delivery.

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How to Apply

To apply, follow these steps:

1. Visit the FAO recruitment website at Jobs at FAO.
2. Create an accurate and complete online profile, including:
   • Employment records.
   • Academic qualifications.
   • Language skills.
3. Attach a letter of motivation to your profile.
4. Submit your application before the deadline.

Important Notes:

• Only applications received through FAO’s recruitment portal will be considered.
• Ensure your profile is complete to avoid disqualification.
• Shortlisted candidates may be required to provide performance assessments and verification checks.

For assistance, contact FAO’s client support team via FAO Service Portal.

We strongly encourage early applications!

• TELEGRAM CHANNEL

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Equal Opportunity Statement

FAO is an equal opportunity employer and is committed to attracting and retaining the best employees from all backgrounds. Only shortlisted applicants will be contacted.

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Apply Now for the Programme Assistant Role

Click the [Apply for Job] button below to submit your application today.

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