Procurement Officer

Procurement Officer

Job Summary

Join our dynamic team as a Procurement Officer, where you’ll take the helm of our procurement function, overseeing day-to-day operations, setting strategic direction, and driving continuous improvement. Your role will be pivotal in revolutionizing our procurement processes, enhancing cost-effectiveness, and ensuring top-notch service quality.

Duties and Responsibilities

1. Supply Chain Management Mastery:

• Assume responsibility for the entire supply chain, including procurement and inventory management, to uphold seamless operations.

2. Strategic Inventory Oversight:

• Lead and conduct stock takes to optimize inventory management practices, ensuring efficiency and accuracy.

3. Supplier Relationship Management:

• Initiate and drive negotiations with suppliers and vendors to secure advantageous deals, perpetually seeking cost savings for the company.

4. Compliance and Record-Keeping:

• Maintain meticulous procurement records in compliance with the Public Procurement and Asset Disposal Act (2015) and Regulations (2020).

5. Contract Negotiation Expertise:

• Collaborate with key suppliers to negotiate contract terms, ensuring alignment with quality standards, delivery terms, and value for money.

6. Team Leadership and Development:

• Provide effective leadership to procurement officers, fostering their growth, and ensuring the delivery of continuous improvement and cost reduction.

7. Policy Development and Implementation:

• Develop and implement supply chain procedures and policies aligned with our company’s mission and objectives.

8. Logistics Optimization:

• Identify optimal delivery and transportation routes, consolidating warehousing and distribution for efficient project site logistics.

9. Record-Keeping and Reporting:

• Maintain detailed records, generate insightful reports, and develop presentations to facilitate management’s understanding of logistical operations.

10. Equipment Maintenance Oversight:

• Oversee the implementation of the company’s Equipment Maintenance procedure, ensuring adherence to health and safety policies and budget control for maintenance expenses.

Minimum Requirements and Competencies

• Bachelor’s degree in Purchasing and Supplies Management or a relevant field, coupled with a Professional qualification (CPA Finalist or ACCA).
• A minimum of 7 years of experience in purchasing and supplies, with at least 5 years in a managerial capacity.
• Exceptional numeracy, analytical, organizational, and communication skills.
• Proficiency in market research, negotiation, and supply chain management.
• Experience in imports/exports and logistical management is preferred.

How to Apply

Excited about joining our team? Send us your comprehensive CV and a tailored cover letter to careers@securex.co.ke by May 3, 2024. Please mention the position you are applying for in the email subject line.

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SAMPLE COVER LETTER FOR A PROCUREMENT OFFICER

Dear Hiring Manager,

I am writing to express my interest in the Procurement Officer position at Securex . With a Bachelor’s degree in Purchasing and Supplies Management and over seven years of extensive experience in procurement and supplies, I am confident in my ability to drive transformative change and deliver tangible results.

Throughout my career, I have demonstrated proficiency in supply chain management, contract negotiation, and strategic procurement. My track record includes implementing cost-saving initiatives, optimizing inventory management processes, and fostering strong supplier relationships to secure advantageous deals. I am adept at leading cross-functional teams, developing procurement strategies aligned with organizational goals, and ensuring compliance with regulatory requirements.

I am particularly drawn to Securex ‘s commitment to excellence and innovation in procurement practices. I am eager to contribute my skills and expertise to further enhance the company’s competitive advantage and operational efficiency.

Thank you for considering my application. I am enthusiastic about the opportunity to discuss how my background, skills, and passion for procurement can contribute to the continued success of Securex

Sincerely,

[Your Name]

HOW TO BE A SUCCESSFUL APPLICANT FOR THE PROCUREMENT OFFICER ROLE

1. Tailor Your Application: Customize your CV and cover letter to highlight your relevant experience and skills in procurement and supplies management.
2. Demonstrate Leadership: Showcase your ability to lead and manage teams effectively, emphasizing your experience in driving continuous improvement and cost reduction initiatives.
3. Highlight Achievements: Quantify your accomplishments in previous roles, such as cost savings achieved, successful negotiations, or process improvements implemented.
4. Showcase Analytical Skills: Highlight your numeracy and analytical skills, emphasizing your proficiency in market research, data analysis, and decision-making.
5. Emphasize Compliance: Stress your familiarity with procurement regulations and your commitment to maintaining compliance in all aspects of procurement operations.
6. Illustrate Communication Skills: Provide examples of your effective communication and negotiation skills, demonstrating your ability to collaborate with stakeholders and vendors.
7. Stay Updated: Stay abreast of industry trends, best practices, and technological advancements in procurement and supply chain management.
8. Be Proactive: Demonstrate your proactive approach to problem-solving and decision-making, showcasing your ability to anticipate challenges and implement solutions.
9. Seek Feedback: Request feedback on your application and interview performance to continuously improve and refine your job search strategy.
10. Stay Positive: Maintain a positive attitude throughout the application process, remaining resilient and adaptable in the face of challenges or setbacks.

Possible Procurement Officer Interview Questions With Answers

1. Question: Can you describe your experience in negotiating contracts with suppliers?
   • Answer: Certainly. In my previous role, I led negotiations with key suppliers to secure favorable terms, including pricing, delivery schedules, and quality standards. For example, I successfully renegotiated a contract with our primary supplier, resulting in a 15% cost reduction without compromising quality.
2. Question: How do you ensure compliance with procurement regulations and policies?
   • Answer: I maintain up-to-date knowledge of procurement regulations and policies, ensuring adherence to legal requirements in all procurement activities. Additionally, I conduct regular audits and reviews to identify and address any compliance issues proactively.
3. Question: Can you provide an example of a challenging procurement project you managed and how you overcame obstacles?
   • Answer: Certainly. During a recent procurement project, we encountered delays in delivery due to logistical challenges. To address this issue, I collaborated with the logistics team to explore alternative transportation options and expedited delivery schedules, ultimately ensuring timely project completion.
4. Question: How do you prioritize procurement objectives to align with organizational goals?
   • Answer: I prioritize procurement objectives by aligning them with the company’s strategic goals and priorities. This involves regular communication with stakeholders to understand their requirements and collaborating with cross-functional teams to develop procurement strategies that support organizational objectives.
5. Question: How do you foster strong relationships with suppliers and vendors?
   • Answer: I believe in building trust and mutual respect with suppliers through transparent communication, fairness in negotiations, and timely payment. By maintaining open lines of communication and addressing any issues promptly, I cultivate long-term partnerships that benefit both parties.

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Securex is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal employer and do not charge any application.

THE KENYAN JOBFINDER