PROCUREMENT OFFICER (10 positions)

PROCUREMENT OFFICER (10 positions)

Location: Muranga County, Kenya

Are you ready to embark on a fulfilling career journey as a PROCUREMENT OFFICER with KTDA tea factories? We’re excited to announce 10 openings for talented individuals who are passionate about procurement and supply chain management. Join us in Muranga County, Kenya, and play a pivotal role in optimizing our supply chain operations. As a PROCUREMENT OFFICER, you will be instrumental in shaping our procurement strategies, ensuring efficient vendor selection, and maintaining top-notch supplier relationships.

Key Responsibilities:

Strategic Procurement Leadership:

• Develop and execute procurement strategies to enhance sourcing efficiency and supplier selection processes.
• Conduct thorough evaluations of potential suppliers and negotiate contracts and pricing terms to achieve optimal outcomes.
• Oversee vendor relationships, monitoring their performance to ensure adherence to contractual agreements and quality standards.

Cross-Functional Collaboration:

• Collaborate with internal stakeholders, including production, finance, and operations teams, to align procurement activities with business objectives.
• Ensure seamless coordination and communication to meet the organization’s procurement needs effectively.

Record Keeping and Inventory Management:

• Maintain accurate records of procurement transactions, contracts, and vendor information.
• Monitor inventory levels and forecast demand to optimize stock levels while minimizing carrying costs.

Continuous Improvement and Compliance:

• Stay updated on market trends, industry developments, and regulatory requirements to make informed procurement decisions.
• Identify opportunities for cost savings and process enhancements within the procurement function.

Qualifications, Skills & Experience:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field, or a Higher Diploma in the same discipline.
• Possession of 5+ years of experience in procurement or supply chain roles, demonstrating a strong track record of success.
• Registration with the Kenya Institute of Supplies Management is mandatory.
• Certification from a professional body such as CIPS or equivalent is required.
• Proficiency in negotiation, contract management, and excellent communication skills.
• Familiarity with procurement software and the Microsoft Office Suite is essential.
• In-depth knowledge of procurement processes and best practices is highly desirable.

Application Process:

If you meet the qualifications outlined above and are ready to take on this exciting opportunity, please submit your CV in PDF format to hiring@leohumancapital.com. The deadline for applications is April 26th, 2024. Please ensure that the subject line of your email reads: PROCUREMENT OFFICER APPLICATION.

Language Requirement: All applications must be submitted in English.

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SAMPLE COVER LETTER FOR A PROCUREMENT OFFICER POSITION

Dear Hiring Manager,

I am writing to express my interest in the PROCUREMENT OFFICER position at KTDA tea factories in Muranga County, Kenya, as advertised. With a solid background in procurement and supply chain management, combined with my passion for optimizing processes and fostering strong supplier relationships, I am confident in my ability to contribute effectively to your organization.

Throughout my career, I have successfully developed and implemented procurement strategies that have optimized sourcing processes and reduced costs while ensuring the highest quality standards. My experience in negotiating contracts, managing vendor relationships, and maintaining accurate procurement records aligns well with the requirements of this role.

I am particularly drawn to this opportunity at KTDA tea factories because of your commitment to excellence and innovation in the tea industry. I am eager to bring my expertise to your esteemed organization and contribute to its continued success.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your team.

Sincerely,

[Your Name]

HOW TO BE A SUCCESSFUL APPLICANT FOR THE PROCUREMENT OFFICER POSITION

1. Tailor Your Application: Customize your CV and cover letter to highlight your relevant experience and skills in procurement and supply chain management.
2. Showcase Achievements: Provide specific examples of successful procurement initiatives or cost-saving measures you have implemented in previous roles.
3. Highlight Certifications: Emphasize any professional certifications or memberships with relevant organizations, such as the Kenya Institute of Supplies Management or CIPS.
4. Demonstrate Communication Skills: Clearly articulate your communication abilities, as effective communication is crucial in procurement roles for negotiating contracts and maintaining vendor relationships.
5. Stay Informed: Stay updated on market trends, industry developments, and regulatory requirements relevant to procurement to demonstrate your commitment to continuous learning and improvement.
6. Prepare for Interviews: Anticipate questions related to procurement strategies, vendor management, and your approach to cost optimization during the interview process.
7. Research the Company: Familiarize yourself with KTDA tea factories and their procurement processes to demonstrate your interest and enthusiasm for the role.
8. Network: Leverage professional networks and connections in the procurement field to stay informed about job opportunities and industry trends.
9. Follow Instructions: Pay close attention to application instructions and deadlines to ensure your application is considered.
10. Be Professional: Present yourself professionally throughout the application process, from your initial contact to any follow-up communication with the hiring team.

Possible PROCUREMENT OFFICER Interview Questions With Answers:

1. Can you describe your experience in developing procurement strategies to optimize sourcing processes? Example Answer: In my previous role, I led a cross-functional team in developing a procurement strategy that focused on consolidating supplier relationships and implementing strategic sourcing initiatives. This resulted in a 15% reduction in procurement costs within the first year.
2. How do you ensure compliance with contractual agreements and quality standards when managing vendor relationships? Example Answer: I maintain regular communication with vendors to monitor their performance and address any issues promptly. Additionally, I conduct periodic supplier audits to ensure adherence to contractual terms and quality requirements.
3. How do you approach negotiations with suppliers to achieve favorable pricing terms? Example Answer: I believe in building mutually beneficial relationships with suppliers based on transparency and trust. I conduct thorough market research to benchmark prices and leverage volume discounts, while also exploring opportunities for value-added services.
4. Can you share an example of a challenging procurement project you successfully managed? Example Answer: One challenging project I managed involved sourcing a critical component with a limited supplier base. Through proactive supplier development and risk mitigation strategies, we were able to secure a stable supply chain and meet production deadlines.
5. How do you stay updated on market trends and regulatory requirements relevant to procurement? Example Answer: I regularly attend industry conferences, subscribe to relevant publications, and participate in professional development opportunities to stay informed about market trends and regulatory changes impacting procurement.
6. How do you prioritize competing demands and deadlines in a fast-paced procurement environment? Example Answer: I utilize prioritization techniques such as categorizing procurement activities based on urgency and impact on business objectives. Additionally, I collaborate closely with internal stakeholders to align procurement priorities with organizational goals.
7. Can you describe your approach to inventory management and forecasting demand? Example Answer: I analyze historical demand data and collaborate with sales and production teams to develop accurate demand forecasts. I also implement inventory optimization techniques such as safety stock levels and just-in-time inventory management to minimize carrying costs.
8. How do you foster effective communication and collaboration between procurement and other departments? Example Answer: I establish regular communication channels with key stakeholders and facilitate cross-functional meetings to ensure alignment on procurement priorities and address any issues proactively.
9. What strategies do you employ to identify opportunities for cost savings and process improvements in procurement? Example Answer: I conduct regular spend analysis and supplier performance reviews to identify areas for cost optimization and process enhancement. I also encourage feedback from stakeholders and actively seek out innovative solutions to drive continuous improvement.
10. How do you handle conflicts or disputes with vendors while maintaining positive relationships? Example Answer: I approach conflicts or disputes with vendors diplomatically, focusing on finding mutually acceptable solutions that preserve the relationship. I prioritize open communication and transparency to resolve issues promptly and maintain trust.

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We wish you the best in your job search and thank you for considering a career with us. Our commitment to diversity and equal opportunity ensures that all applicants are considered based on merit, and we do not charge any application/recruitment fees, whether refundable or not.

THE KENYAN JOBFINDER