Position Overview:

NOVOTEL is seeking a dedicated and experienced Procurement Manager to lead the procurement operations at our Pullman Nairobi Westlands location. This full-time, permanent role is crucial for the successful pre-opening and ongoing supply chain management of our esteemed hotel. If you possess the expertise to navigate complex procurement landscapes and are ready to be a Heartist® in a dynamic environment, we invite you to apply.

Why Join Us at NOVOTEL:

At NOVOTEL, part of the renowned Accor Group, we pride ourselves on our passion for hospitality and innovation. With over 45 brands, 5,600 hotels, and 10,000 restaurants across 110 countries, Accor is a leader in responsible hospitality. We offer a supportive and inclusive environment where you can truly thrive. Join us to enjoy exclusive sector benefits, career development opportunities, and a profound sense of purpose in your daily work.

Key Benefits and Compensation:

Competitive Salary: A market-leading salary tailored to your expertise.
Comprehensive Benefits Package: Including health insurance, retirement plans, and employee discounts.
Professional Development: Access to ongoing training and career advancement opportunities.
Work-Life Balance: Generous PTO and flexible working arrangements.
Global Mobility: Opportunities to work in various locations within the Accor network.

About NOVOTEL:

NOVOTEL, a part of the Accor Group, stands at the forefront of the hospitality industry. We are dedicated to creating memorable and impactful experiences for our guests and colleagues. Our commitment to innovation, sustainability, and responsible hospitality sets us apart. As a Heartist®, you will be part of a team that values heart-driven service and a work environment that fosters personal and professional growth.

Job Responsibilities:

Purchasing Planning:

Strategic Procurement: Prioritize and manage purchasing based on resources and urgency.
Compliance: Ensure adherence to licensing laws and regulations.
Planning and Control: Direct and control all daily purchasing functions to meet operational needs.

People Management:

Team Training: Ensure the team is trained in all safety provisions and procurement processes.
Team Development: Motivate and develop the team to ensure efficient and effective departmental operations.
Support and Collaboration: Provide support to the team and promote a collaborative work environment.

Financial Management:

Inventory Management: Monitor and maintain accurate inventory records of all purchases.
Cost Efficiency: Identify and implement cost-effective procurement strategies.

Operational Management:

Tender Management: Prepare and manage tenders, contracts, and related documents for regular supply.
Vendor Negotiations: Negotiate with vendors to secure the best price, quality, and delivery terms.
Quality Assurance: Investigate and resolve complaints related to purchased products.
Legislation Compliance: Stay updated on government regulations for importing materials and equipment.
Policy Adherence: Ensure all procurement policies and procedures are followed.

Qualifications:

Educational Background: Bachelor’s degree in Procurement or a related field.
Experience: Minimum of three years in a similar role within a 4/5* hotel.
Leadership Skills: Strong leadership qualities including persuasion, motivation, and strategic thinking.
Ethical Conduct: High integrity, honesty, and ethical behavior.
Delegation Ability: Capability to clearly delegate tasks and responsibilities.
Cultural Awareness: Sensitivity to and awareness of cultural diversity.

Work Environment:

At NOVOTEL, we are Heartists®. We seek individuals who are ready to put their heart into everything they do. Our work environment is engaging, enthusiastic, and professionally rewarding. Join us to be part of a team that delivers heartfelt hospitality and creates meaningful connections with our guests and each other.

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SAMPLE COVER LETTER FOR A PROCUREMENT MANAGER

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Today’s Date]

Hiring Manager
NOVOTEL Pullman Nairobi Westlands
Nairobi, Kenya

Dear Hiring Manager,

I am writing to express my interest in the Procurement Manager position at NOVOTEL Pullman Nairobi Westlands. With a strong background in procurement and supply chain management, coupled with my passion for the hospitality industry, I am excited about the opportunity to contribute to your esteemed team.

In my previous role as a Procurement Specialist at [Previous Company], I successfully managed procurement processes, negotiated with vendors, and ensured compliance with all relevant regulations. My ability to develop strategic procurement plans, coupled with my experience in team leadership and financial management, positions me well to excel in this role.

I am particularly drawn to NOVOTEL’s commitment to responsible hospitality and innovation. I am eager to bring my skills and experience to NOVOTEL Pullman Nairobi Westlands and contribute to the successful pre-opening and ongoing operations of the hotel.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and certifications align with the needs of your team.

Sincerely,
[Your Name]

How to Be a Successful Applicant for the Procurement Manager Position

Highlight Relevant Experience: Showcase your experience in procurement, especially within the hospitality industry.
Demonstrate Leadership Skills: Provide examples of how you have successfully led and developed teams.
Showcase Financial Acumen: Detail your experience with budgeting, cost management, and financial planning.
Emphasize Compliance Knowledge: Discuss your familiarity with licensing laws and government regulations related to procurement.
Provide Specific Examples: Use specific examples to illustrate your problem-solving skills and successful negotiations with vendors.
Tailor Your Application: Customize your resume and cover letter to align with the job description and company values.
Prepare for the Interview: Research NOVOTEL and be ready to discuss how you can contribute to their goals and culture.
Network: Leverage your professional network to gain insights and potential referrals within the company.
Follow-Up: After submitting your application, follow up with a polite inquiry to demonstrate your interest and enthusiasm.
Stay Positive: Maintain a positive and professional demeanor throughout the application process.

Possible Procurement Manager Interview Questions With Answers

What strategies do you use to prioritize purchasing needs?
Answer: I prioritize purchases based on the urgency of needs, budget constraints, and the strategic importance of the materials. I also consult with department heads to ensure alignment with overall operational goals.
How do you ensure compliance with procurement regulations?
Answer: I stay updated on relevant laws and regulations, conduct regular audits, and implement strict internal policies to ensure compliance. Training the team on these regulations is also a key part of my approach.
Can you describe a time when you successfully negotiated a favorable contract?
Answer: At my previous job, I negotiated a contract with a key supplier that resulted in a 15% cost reduction while maintaining quality. This involved thorough market research and a collaborative negotiation approach.
How do you handle conflicts within your team?
Answer: I address conflicts promptly by facilitating open communication and understanding each team member’s perspective. I aim to find a mutually beneficial solution and maintain a positive team dynamic.
What methods do you use to manage inventory effectively?
Answer: I use inventory management software to track stock levels and forecast demand. Regular audits and collaboration with other departments ensure that inventory is optimized and costs are controlled.
How do you stay informed about new vendors and market trends?
Answer: I regularly attend industry conferences, subscribe to trade publications, and network with peers. This helps me stay informed about market trends and identify potential new vendors.
Describe a challenging procurement project you managed.
Answer: I managed a project that involved sourcing specialized equipment from multiple international vendors. Coordinating logistics, managing import regulations, and ensuring timely delivery were challenging, but careful planning and constant communication ensured its success.
What steps do you take to ensure quality in the procurement process?
Answer: I establish clear quality standards, conduct thorough vendor evaluations, and implement a robust feedback system from user departments. Continuous monitoring and periodic reviews help maintain high quality.
How do you motivate your procurement team?
Answer: I motivate my team by setting clear goals, providing regular feedback, and recognizing their achievements. Offering professional development opportunities and fostering a collaborative work environment also contribute to team motivation.
What is your approach to sustainable procurement?
Answer: I prioritize suppliers who demonstrate sustainable practices and consider the environmental impact of the materials we purchase. I also advocate for reducing waste and optimizing resource use within the procurement process.

We wish you the best of luck in your application process and remind you that our website is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal opportunity employer and do not charge any application or recruitment fees.

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To apply for this job please visit careers.accor.com.