PROCUREMENT AND ADMINISTRATION INTERN

PROCUREMENT AND ADMINISTRATION INTERN

Location: Nairobi
Status: Active
Application Deadline: 2024-Apr-10

Job Responsibilities

Review of Purchasing Requests:
Ensure purchasing requests are detailed and complete, gathering additional information as necessary.

Office Administration Coordination:
Manage general office administration, including asset management, security, insurance, and record keeping.

Procurement Guidance:
Offer advice to programs and departments on procurement matters, aiding in problem-solving when needed.

Policy Development:
Contribute to the creation, implementation, and interpretation of procurement and logistics policies.

Documentation Management:
Organize procurement documentation for reporting, analysis, and tracking purposes.

Supplier Payment Verification:
Verify supplier payments, ensuring correct documentation prior to submission to Finance.

Reporting:
Assist in weekly reporting for the procurement and administration departments.

Fleet Management:
Maintain the fleet log, developing schedules for efficient and cost-effective fleet use, including service and fuel monitoring.

Vendor and Staff Communication:
Facilitate communication between vendors and staff to ensure smooth procurement procedures.

Job Requirements

Education:
Bachelor’s degree or Diploma in a business-related field.

Professional Certification:
Membership of the Kenya Institute of Supplies Management or equivalent professional body.

Experience:
Minimum of one year of prior experience.

Skills and Attributes

• Proficiency in fleet management.
• Strong interpersonal and communication abilities.
• Computer literacy.
• Demonstrated independence.
• Negotiation skills.
• Effective planning and organizational capabilities.
• Familiarity with donor rules and regulations pertaining to procurement and funds management.

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Expert Tips To Be A Successful Applicant for Procurement and Administration Intern

1. Tailor Your Resume: Highlight relevant experience and skills related to procurement, administration, and fleet management.
2. Research the Company: Understand our organization’s mission, values, and procurement practices to align your application accordingly.
3. Demonstrate Communication Skills: Showcase strong communication abilities in your cover letter and any interactions during the application process.
4. Highlight Relevant Education: Emphasize any coursework or training related to procurement, logistics, or business management.
5. Showcase Independence: Provide examples of times when you demonstrated independence and initiative in previous roles or projects.
6. Quantify Achievements: Where possible, quantify your achievements in previous positions to demonstrate impact and effectiveness.
7. Prepare for Interviews: Anticipate questions related to procurement procedures, vendor management, and office administration.
8. Be Professional: Present yourself professionally in all interactions with the hiring team, from application submission to interview follow-ups.
9. Follow Application Instructions: Ensure you follow all application instructions carefully, including formatting guidelines and submission deadlines.
10. Express Enthusiasm: Communicate your enthusiasm for the role and our organization in your cover letter and interviews.

SAMPLE COVER LETTER FOR A PROCUREMENT AND ADMINISTRATION INTERN

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Hiring Manager’s Name]
Christian Health Association of Kenya
[Company Address]
[Nairobi]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Procurement and Administration Intern position at Christian Health Association of Kenya , as advertised. With a Bachelor’s degree in Business Administration and a keen interest in procurement and logistics, I am excited about the opportunity to contribute to your team.

In my previous role as a purchasing assistant, I gained experience in reviewing purchasing requests, coordinating with vendors, and ensuring compliance with procurement policies. I am particularly drawn to the opportunity at Christian Health Association of Kenya because of its reputation for fostering a collaborative and supportive work environment.

My strong interpersonal skills, attention to detail, and ability to work independently make me a suitable candidate for this role. I am confident that my academic background and practical experience align well with the requirements of the position.

I am enthusiastic about the possibility of joining your team and contributing to the continued success of Christian Health Association of Kenya Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your team.

Sincerely,
[Your Name]

Best wishes in your application process! Christian Health Association of Kenya is committed to diversity and equal opportunity employment. We do not charge any application or recruitment fees, refundable or non-refundable. We welcome applicants from all backgrounds and strive to be an inclusive employer. Visit our website for more information on our commitment to diversity and our current job opportunities.

THE KENYAN JOB-FINDER