Pharmaceutical Procurement Associate (Maternity Reliever) – Ilara Health – Kenya – 2024

Pharmaceutical Procurement Associate (Maternity Reliever) – Ilara Health – Kenya – 2024

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• Position Details
• Position: Pharmaceutical Procurement Associate (Maternity Reliever)
• Company: Ilara Health
• Location: Kenya
• Job Level: JL 2
• Type of Job: Temporary (Maternity Reliever)
• Salary Expectation: Competitive (not disclosed)
• Reporting to: Supply Manager
• Application Deadline: November 25, 2024

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About Ilara Health

Ilara Health is revolutionizing primary healthcare across Africa by building a network of technology-enabled primary healthcare clinics (PHCs). Our mission is to deliver affordable, high-quality care to underserved communities by empowering over 2,000 clinics in Kenya, serving over 3 million patients annually.

As a venture-backed, fast-growing startup, we aim to bridge healthcare gaps through innovation, leveraging the expertise of our multidisciplinary team, which includes biochemists, data scientists, computer scientists, marketers, and finance professionals.

At Ilara Health, our values drive everything we do:

• Get it done: Excellence and client-first focus.
• Growth is life: Constant learning through innovation and trial.
• Remember why we exist: Customer-centric actions.
• Heart of a champion: Perseverance and dedication.
• Do it now: Agile and proactive improvement in healthcare access.

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Role Overview

The Pharmaceutical Procurement Associate is essential to ensuring the seamless supply of pharmaceutical products, managing inventory, and fostering supplier relationships. Working closely with suppliers, finance, and customer service, this role ensures optimal stock availability and contributes directly to the company’s mission of transforming healthcare.

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Key Responsibilities

1. Stock Planning and Management

• Plan stock purchases based on demand forecasts to avoid stockouts.
• Maintain accurate stock nomenclature and categorization for all pharmaceutical products.
• Monitor out-of-stock items and recommend substitutes or provide updates on restocks.

2. Purchase Order Management

• Prepare and fulfill purchase orders in a timely manner.
• Update SKU pricing through RFQs and select suppliers based on negotiated terms.
• Collaborate with the supply manager to ensure competitive purchasing strategies.

3. Inventory Accuracy

• Keep inventory systems updated to reflect real-time stock levels.
• Efficiently manage backorders and ensure adherence to profit margins and delivery timelines.

4. Order Reconciliation

• Verify the accuracy of quantities, SKUs, and prices for all received goods.
• Resolve discrepancies in supplier deliveries and identify suitable alternatives for unavailable products.

5. Supplier Relations

• Support negotiation of favorable pricing and credit terms with suppliers.
• Maintain updated supplier contracts and foster positive, collaborative relationships.

6. Product Catalog Mapping

• Map and analyze supplier catalogs, identifying high-demand products and viable substitutes.

7. Finance Collaboration

• Ensure supplier accounts align with agreed contract terms.
• Share invoices promptly with the finance team for timely processing.

8. Customer Experience Collaboration

• Collaborate with Customer Experience Leads to propose suitable alternatives for unavailable items.

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Requirements

1. Educational Background:
   • Diploma in Pharmaceutical Technology or a Bachelor’s degree in Pharmacy or a related field.
2. Professional Licensing:
   • Registration with the Pharmacy & Poisons Board (mandatory).
   • Valid pharmaceutical practicing license (preferred).
3. Experience:
   • Minimum of 2+ years in stock management, purchasing, supplier relations, and order reconciliation.
4. Skills:
   • Strong analytical, negotiation, and organizational abilities.
   • Excellent written and verbal communication skills.
   • Ability to multitask and work independently.

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Who You Are

• Detail-oriented with excellent problem-solving skills.
• Committed to continuous learning and professional growth.
• Effective communicator with exceptional organizational capabilities.

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Expert Tips for a Successful Application

1. Tailor Your CV to the Role:
   Focus on your experience in pharmaceutical stock management, supplier relations, and inventory systems. Mention quantifiable achievements, such as reducing inventory costs or streamlining procurement processes.
2. Highlight Mandatory Qualifications:
   Include your Pharmacy & Poisons Board registration number and specify your licensing status prominently.
3. Use Role-Specific Keywords:
   Optimize your CV and application with terms like “pharmaceutical procurement,” “supplier negotiations,” and “inventory accuracy” to ensure it passes ATS (Applicant Tracking Systems).
4. Craft a Personalized Cover Letter:
   Explain why you’re passionate about improving healthcare access and how your skills align with Ilara Health’s mission.
5. Research Ilara Health’s Mission:
   Show familiarity with the company’s values, especially their focus on technology-driven healthcare solutions. Reference specific aspects, such as their network of 2,000 clinics or their service to 3 million patients annually.
6. Prepare for Common Interview Questions:
   • Example: “How do you manage supplier disputes?”
     Answer: “I handle supplier disputes by analyzing the issue’s root cause, maintaining open communication, and negotiating mutually beneficial solutions to preserve relationships.”
7. Demonstrate Problem-Solving Abilities:
   Share examples of resolving stock shortages or negotiating competitive pricing in past roles.
8. Showcase Your Tech Savviness:
   Mention familiarity with inventory management software or ERP systems, as Ilara Health values technology-driven solutions.
9. Practice Behavioral Questions:
   Prepare to discuss scenarios like: “Tell us about a time you had to source an alternative for an out-of-stock product.”
10. Follow Up After Applying:
    Send a polite email reiterating your interest and inquiring about the application timeline.

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Apply Now for the Pharmaceutical Procurement Associate Role

Ready to join a fast-paced, impactful organization? Click below to apply:
Apply Now

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Equal Opportunity Employer Statement

We are an equal opportunity employer committed to attracting and retaining the best employees from all backgrounds. Only shortlisted candidates will be contacted.

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