Personal Assistant to the Managing Director/ HR Admin Position

Full Time

Tropikal Kenya

Personal Assistant to the Managing Director/ HR Admin Position

Location: Nairobi, Kenya

Join a Thriving FMCG Company

Tropikal Kenya, a leading FMCG company, is on the lookout for a seasoned Personal Assistant to our dynamic Managing Director (MD). The MD plays a pivotal role in steering the future of our company, and we’re in need of a skilled and impeccably organized PA/Admin to bolster our day-to-day operations.

Your Gateway to a Pivotal Role

As the Personal Assistant to the Managing Director, you are the indispensable right hand to our MD, responsible for delivering exceptional administrative and organizational support. Your mission is to ensure the seamless flow of their day, managing schedules, communications, and tasks with absolute precision. Your knack for multitasking, upholding confidentiality, and addressing challenges proactively is the cornerstone of success in this role.

Your Key Responsibilities

Master of Scheduling and Coordination

  • Calendar Maestro: Skillfully manage the MD’s calendar, appointments, and travel arrangements.
  • Prioritization Pro: Expertly screen and prioritize incoming emails, calls, and correspondence.
  • Document Dynamo: Prepare and review documents, reports, and presentations.
  • Bridge Builder: Act as a vital link between the MD and internal/external stakeholders.

Event Orchestrator

  • Meeting Maven: Plan and coordinate meetings, events, and conferences.
  • Research Luminary: Conduct research and compile information as needed.
  • Errand Virtuoso: Handle personal tasks and errands for the MD.

HR and Administrative Champion

  • Efficiency Guru: Ensure effective communication and follow-ups with team members.
  • Versatile Performer: Step into HR and administration tasks as assigned.

Job Specification

Experience and Education

  • Degree Dynamo: Hold a Bachelor’s degree in Business Management or an equivalent field.
  • Proven Professional: Demonstrate a track record of at least 4 years in roles such as Personal Assistant, Executive Assistant, HR Administration, or similar.

Skills and Abilities

  • Organization Virtuoso: Exhibit exceptional organizational and time management skills.
  • Communication Maestro: Communicate with finesse, both in writing and verbally.
  • Guardian of Secrets: Maintain a high level of discretion when handling confidential information.
  • Tech Savvy: Excel in MS Office applications (Word, Excel, PowerPoint).
  • Adaptability Ace: Thrive in a fast-paced, ever-changing environment.
  • Problem-Solving Pro: Possess strong problem-solving skills with unwavering attention to detail.

How to Apply

If you are a dedicated and highly organized professional seeking an exciting opportunity to support our Managing Director, we encourage you to apply. Please send your resume and a compelling cover letter to hr@tropikal.co.ke with the subject line “Application for PA/HR Admin Role.”

In your cover letter, share why you are the perfect fit for this role, and how your skills and experience align with the job requirements. The application deadline is October 27th, 2023.

Note: Please submit your application in English.

Expert Tips To Be A Successful Applicant

  1. Tailor Your Cover Letter: Craft a customized cover letter that specifically addresses the requirements of the PA/HR Admin role at Tropikal Kenya. Highlight your relevant experience and skills.
  2. Highlight Problem-Solving: In your application materials, include real-life examples of challenging situations you’ve encountered and how you successfully resolved them. This showcases your problem-solving abilities.
  3. Showcase Organizational Skills: Use your resume to illustrate your outstanding organizational skills. Describe how you’ve managed multiple tasks and responsibilities efficiently in your previous roles.
  4. Emphasize Tech Proficiency: In your cover letter or resume, emphasize your proficiency in MS Office tools, demonstrating how you’ve used them to enhance productivity.
  5. Demonstrate Discretion: Discuss your past experiences handling confidential information, ensuring you maintain the highest level of discretion and trustworthiness.
  6. Adaptability in Action: Share anecdotes that portray your adaptability in fast-paced, ever-changing environments. Highlight how you’ve successfully navigated challenging situations.
  7. Multitasking Mastery: Explain how you’ve excelled in multitasking roles, effectively managing schedules, communications, and tasks simultaneously.
  8. Communication Excellence: Provide examples of your strong communication skills, whether through well-crafted reports, presentations, or professional interactions.
  9. Team Player: Describe your experience as a liaison between internal and external stakeholders, underscoring your ability to build bridges and facilitate communication.
  10. Innovation and Efficiency: Detail instances where you’ve introduced innovative processes or strategies that improved efficiency in your previous roles.

Frequently Asked Questions

1. What is the application deadline for the PA/HR Admin role?

  • The application deadline is October 27th, 2023.

2. Can I apply if I don’t have a Bachelor’s degree in Business Management?

  • While a degree in Business Management is preferred, we value relevant experience. If you have a strong background in a similar field, we encourage you to apply.

3. What should I include in my cover letter?

  • Your cover letter should highlight your qualifications, relevant experience, and explain why you are an ideal candidate for the role. Be sure to tailor it to the PA/HR Admin position at Tropikal Kenya.

4. Is this a full-time position?

  • Yes, this is a full-time role.

5. How can I demonstrate discretion when handling confidential information?

  • In your application materials, provide examples of your past experiences handling sensitive data and maintaining confidentiality.

6. What is the selection process like at Tropikal Kenya?

  • The selection process typically includes a review of applications, interviews, and potentially assessments, depending on the position.

7. Can I apply if I have less than 4 years of relevant experience?

  • We prefer candidates with at least 4 years of relevant experience, but exceptional candidates with slightly less experience may still be considered.

8. Are there opportunities for growth within Tropikal Kenya?

  • Tropikal Kenya is committed to nurturing talent and providing growth opportunities to dedicated employees.

9. What is the work environment like at Tropikal Kenya?

  • Tropikal Kenya fosters a collaborative and innovative work environment where employees are encouraged to excel and grow.

10. What should I expect in the initial interview process? – The interview process may involve discussions about your experience, skills, and how they align with the role. Be prepared to showcase your qualifications and enthusiasm for the position.

To apply for this job email your details to hr@tropikal.co.ke


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