Office Assistant III Position at Office of the Director of Public Prosecution

Join Our Team and Contribute to Legal Excellence – 20 Vacancies Available!

Are you a dedicated and passionate professional ready to make a meaningful impact in the legal and justice sector? The Office of the Director of Public Prosecution (ODPP) welcomes you to join our transformative journey. We have 20 openings for Office Assistant III positions, and your role will be crucial in upholding justice and ensuring the rule of law.

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Position Details:

Position: Office Assistant III
Vacancies: 20
Basic Salary Scale: Kshs. 21,950 p.m. – Kshs. 44,800 p.m.

Remunerations:

• House Allowance:
  • Kshs. 4,125 (Nairobi)
  • Kshs. 3,375 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii, Kitale, Malindi)
  • Kshs. 2,750 (Other Former Municipalities)
  • Kshs. 2,375 (Other Areas)
• Commuter Allowance: Kshs. 3,000 p.m.
• Leave Allowance: Kshs. 4,000 p.a.
• Medical Insurance Cover: As covered by the Medical Insurance Cover for ODPP staff
• Group Life Insurance Cover: As covered by Group Insurance Cover for ODPP staff
• Group Personal Accident Insurance Cover: As covered by Group Personal Accident Insurance Cover for ODPP staff
• Car Loan: Up to Kshs. 600,000
• Mortgage Scheme: Up to Kshs. 4 Million

Requirements:

• Education: KCSE mean grade of D

Duties:

1. Ensure general office cleanliness and sanitation.
2. Prepare and serve tea to staff.
3. Collect and dispose of waste.
4. Dispatch mails within and outside the office.

Deadline for Application: 19th December 2023

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Qualifications:

For appointment to this position, a candidate must have: i. Kenya Certificate of Secondary Education (mean grade of D). ii. Meet Chapter Six (6) of the constitution of Kenya 2010; Integrity, Honesty, and Accountability.

Duties:

This is the entry grade for this cadre.

An officer at this level may be deployed to work at any of the Departments at the Headquarters or County Offices under the supervision of a senior officer.

Specifically, duties and responsibilities will include:

• Performing general confidential work as directed by the Head of Administration services.
• Ensure general office cleanliness and sanitation.
• Prepare and serve tea to staff in a timely manner and within the set hygiene and quality standards.
• Collecting and disposing waste, including papers.
• Arrange office equipment and furniture.
• Dispatch mails within and outside the office.
• Assist in preparation of documents.

How to Apply:

Seize this opportunity and become a part of the Office of the Director of Public Prosecution by applying here. Your dedication and expertise will contribute to the enhancement of justice and legal processes in our nation.

Join us in the pursuit of justice and excellence. The Office of the Director of Public Prosecution welcomes diverse and qualified candidates to apply. We look forward to building a team of dedicated professionals committed to upholding justice and fairness in our society. Apply now and be a part of something extraordinary.

Mode of Application:

Interested and qualified persons are requested to make their applications online (no hard copy applications will be accepted) through the provided link on the ODPP website www.odpp.go.ke careers page or https://jobs.prosecutions.go.ke/ attaching COPIES of the following documents:

• National Identity Card
• Academic and Professional Certificates and Transcripts
• Any supporting documents and testimonials
• Letter of appointment to their current substantive post
• Letter of appointment to their previous post
• Detailed Curriculum Vitae

Please Note:

i. Applicants should provide all the details requested for in the advertisement. It is an offence to provide incorrect information in the application. Details of academic and professional certificates not obtained by closure of the advert should not be included.

ii. Only shortlisted and successful candidates will be contacted.

iii. Canvassing in any form will lead to automatic disqualification.

iv. The Office of the Director of Public Prosecutions is committed to implementing the provisions of Article 232 (i) of the Constitution. Therefore, Persons with a disability and those from marginalized and minority communities are encouraged to apply.

v. Shortlisted candidates shall be required to produce the original of their National Identification Card, academic, letters of appointment to their current substantive posts, and professional certificates & transcripts during the interviews.

vi. It is a criminal offence to present fake certificates or documents.

vii. Successful candidates will be deployed to any of the following areas: Lamu, Tana River, Loitoktok, Taita Taveta, Wajir, Mandera, Marsabit, Isiolo, Kitui, Turkana, Samburu, Dadaab, Marimanti, Sirisia, Tamu, Mbita, Baringo, or any other station with staff shortfalls.

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Frequently Asked Questions (FAQs):

1. How do I apply for the Office Assistant III position?

To apply for the Office Assistant III position, please visit our careers page on the ODPP website or click here. Follow the instructions and ensure you provide all the necessary documents.

2. What is the deadline for application?

The deadline for application is 19th December 2023. Ensure you submit your application before this date.

3. Can I submit a hard copy application?

No, all applications must be submitted online. Hard copy applications will not be accepted.

4. What are the qualifications required for the position?

To qualify for the Office Assistant III position, you need a mean grade of D in the Kenya Certificate of Secondary Education (KCSE). Additionally, candidates must meet Chapter Six (6) of the constitution of Kenya 2010; Integrity, Honesty, and Accountability.

5. What is the basic salary for the Office Assistant III position?

The basic salary scale for the Office Assistant III position is Kshs. 21,950 p.m. – Kshs. 44,800 p.m.

6. Are there additional allowances for this position?

Yes, there are additional allowances, including house allowance, commuter allowance, leave allowance, and medical insurance cover. Please refer to the job description for detailed information.

7. Canvassing leads to automatic disqualification. What does this mean?

Canvassing refers to the act of trying to influence the recruitment process through personal connections, lobbying, or offering bribes. Any form of canvassing by applicants will result in automatic disqualification from the recruitment process.

8. What is Chapter Six (6) of the constitution of Kenya 2010?

Chapter Six of the constitution of Kenya 2010 outlines the principles of leadership and integrity. Candidates must demonstrate integrity, honesty, and accountability to qualify for the position.

9. Is it an offence to provide incorrect information in the application?

Yes, it is an offence to provide incorrect information in the application. Applicants should provide accurate details, and any false information may lead to disqualification.

10. Can persons with disabilities and those from marginalized communities apply?

Yes, the Office of the Director of Public Prosecutions encourages persons with disabilities and those from marginalized and minority communities to apply. We are committed to diversity and inclusion.

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Expert Tips To Be A Successful Applicant:

1. Tailor Your Application:

Customize your application to highlight relevant skills and experiences that align with the Office Assistant III position. Clearly demonstrate how your qualifications meet the requirements outlined in the job description.

2. Showcase Your Integrity:

Given the emphasis on integrity, use your application to showcase instances where you have demonstrated honesty, accountability, and ethical behavior in your previous roles.

3. Provide Clear and Concise Answers:

When responding to application questions, be clear and concise. Use examples to illustrate your points, and avoid unnecessary details. Review your answers to ensure they directly address the question.

4. Highlight Teamwork and Collaboration:

Emphasize your ability to work collaboratively in a team. Provide examples of projects or tasks where you successfully collaborated with colleagues to achieve common goals.

5. Demonstrate Punctuality and Dependability:

In the duties of an Office Assistant III, punctuality and dependability are crucial. Share instances from your previous roles where you consistently met deadlines, attended to responsibilities promptly, and were reliable.

6. Showcase Adaptability:

Given the possibility of deployment to various locations, highlight your adaptability to new environments. Provide examples of instances where you successfully adapted to changes in the workplace.

7. Pay Attention to Detail:

In both your application and potential duties, attention to detail is vital. Showcase situations where your keen attention to detail has resulted in error-free work and contributed to the overall success of a project.

8. Exhibit Strong Communication Skills:

Effective communication is essential in the workplace. Use your application to demonstrate your ability to communicate clearly and professionally. Provide examples where your communication skills positively impacted team dynamics.

9. Express Enthusiasm for Legal Processes:

Convey your enthusiasm for contributing to legal excellence. Showcase your understanding of the legal processes and emphasize how your role as an Office Assistant III aligns with your career goals.

10. Follow Application Instructions:

Ensure you follow all application instructions meticulously. Provide all required documents, and double-check your application before submission to avoid any errors.

By incorporating these expert tips into your application, you increase your chances of standing out and becoming a successful candidate for the Office Assistant III position at the Office of the Director of Public Prosecution.

Cover Letter Sample:

[Your Name]
[Your Address]
[City, Country]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, Country]

Dear [Employer’s Name],

I am writing to express my keen interest in the Office Assistant III position at the Office of the Director of Public Prosecution, as advertised. With a KCSE mean grade of D and a strong commitment to integrity and accountability, I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I consistently maintained office cleanliness and sanitation, prepared and served tea punctually, and managed waste disposal efficiently. My attention to detail, adaptability, and teamwork skills align with the requirements of the position.

I am enthusiastic about the opportunity to contribute to legal excellence and uphold the values of the Office of the Director of Public Prosecution. I am eager to bring my skills in office management and commitment to excellence to your esteemed organization.

Thank you for considering my application. I look forward to the possibility of contributing to the transformative work of the ODPP.

Sincerely,

[Your Name]

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