Office Management Assistant

Full Time
  • Full Time
  • Nairobi

U.S Embassy in Kenya

Position Overview

In this role, you will serve as the Office Management Assistant (OMA) for the Regional Security Office (RSO) at the Embassy Nairobi. Your responsibilities will encompass various administrative tasks, including both classified and unclassified duties. The position requires strong communication skills as you will interact with diverse individuals daily. As an essential part-time position, you will work 20 hours per week.

Qualifications and Evaluations

Requirements

  • Experience: You should have at least two years of administrative experience, which may include tasks such as filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements, and handling telephone calls.
  • Education: A high school diploma is required.

Evaluations

  • Language Proficiency: Fluency in English (reading, writing, speaking) is mandatory and may be tested during the application process.
  • Equal Employment Opportunity (EEO): The U.S. Mission provides equal opportunity and fair treatment in employment to all individuals, regardless of race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Additional Information

All applicants under consideration will be required to pass security certifications.

Benefits and Other Information

  • Agency Benefits: For Eligible Family Members (EFMs), benefits will be discussed with the Human Resources Office.
  • Pay Plan: The pay plan (FP-8) will be assigned upon receiving the conditional offer letter from the HR Office.

Hiring Preference Selection Process

Applicants in the following categories are extended a hiring preference, listed in order:

  1. AEFM / USEFM who is a preference-eligible U.S. Veteran
  2. AEFM / USEFM
  3. Foreign Service (FS) employees on LWOP and CS with reemployment rights

For more information about hiring preferences and eligibility, please visit the provided link.

Important Notes for EFMs, USEFMs, and AEFMs

  • Current employees who used a hiring preference to gain employment and are within their first 90 calendar days of employment are not eligible to apply.
  • Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer unless they withdraw their candidacy for the first position in writing.
  • Other factors, such as nepotism, conflicts of interest, and budget considerations, may also be taken into account during the selection process.
  • If selected, EFMs are expected to serve in the position for at least one year from the date of hire, considering their sponsor’s tour of duty.

How to Apply

To apply for this position, please visit the provided link: https://ke.usembassy.gov/jobs/. Click on the ERA site under Job Openings.

Required Documents

To qualify based on education, you MUST submit the requested degree and/or transcripts as verification of the educational requirement by the closing date of this announcement. Failure to provide the requested information may result in disqualification.

Eligible Family Member Applicants must submit:

  • Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • High School Diploma

Next Steps

Applicants selected for an interview will be contacted via email. For a complete position description and further information regarding duties, responsibilities, and qualifications, please contact the Human Resources Office.

Thank you for your application and interest in working at the U.S. Mission in Nairobi, Kenya.

Expert Tips To Be A Successful Applicant

  1. Highlight Relevant Experience: Ensure that your application clearly showcases your administrative experience, focusing on tasks like filing, scheduling, and communication skills.
  2. Demonstrate Language Proficiency: As fluency in English is essential, be prepared to demonstrate your reading, writing, and speaking abilities.
  3. Review Hiring Preferences: If you belong to any of the preferred categories, make sure to follow the application guidelines accordingly.
  4. Attention to Detail: Submit all required documents accurately and on time to avoid disqualification.
  5. Understand Security Certifications: Familiarize yourself with the security clearance process, as it’s an important requirement for this position.
  6. Professionalism and Ethics: Emphasize your commitment to equal employment opportunity and maintaining high ethical standards in your application.
  7. Availability and Commitment: Highlight your ability to start work within a reasonable timeframe if selected, and demonstrate your commitment to serving in the position for at least one year.
  8. Follow Application Instructions: Pay close attention to the application process and follow the provided link for submission.
  9. Contact HR for More Information: If you have any questions or need further details about the position, don’t hesitate to reach out to the Human Resources Office.

Best of luck with your application!

To apply for this job please visit erajobs.state.gov.


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