Office Associate at Amref Health Africa– Uongozi wa Afya Thabiti

Job Vacancy: Office Associate at Amref Health Africa

Job Details

• Job Title: Office Associate
• Reporting To: Administrative Associate
• Duration: Two (2) Years
• No. of Vacancies: Three (3)
• Project: Uongozi wa Afya Thabiti
• Physical Locations: Iten, Nanyuki, and Kilifi

About Amref Health Africa Amref Health Africa, founded in 1957, has evolved into the largest African-based international health development organization. Presently, we implement over 120 programs, directly benefiting more than 12 million people across 35 African countries. Our headquarters are in Nairobi, Kenya, with offices in ten African countries and an additional eleven advocacy and fundraising offices in Europe and North America. At the heart of our approach lies partnership and networking, in the spirit of Ubuntu. Amref boasts a dedicated staff of over 1,500.

Our vision is ‘Lasting health change in Africa,’ and our mission is ‘To catalyze and drive community-led and people-centered health systems while addressing social determinants of health.’ We firmly believe in the transformative power of African communities and work tirelessly to ensure not only functional health systems but also empowered communities holding these systems accountable for delivering quality, affordable healthcare.

Job Purpose As an Office Associate, you will work under the supervision of the Administrative Associate, providing crucial office support to the Project team.

Principal Responsibilities

• Efficient Documentation: Maintain an organized filing system for the project, including basic documentation, typing, photocopying, and collating.
• Financial Support: Process and follow up on invoice payments and surrenders.
• Logistics Assistance: Assist the Administrative Associate in organizing staff logistics and fuel requests.
• Office Maintenance: Ensure a safe and clean office environment at all times.
• Hospitality: Prepare beverages for staff and visitors.
• Clerical Duties: Handle filing and perform routine clerical tasks.
• Supplies Management: Collect office supplies from relevant vendors.
• Equipment Operation: Operate office machines such as telephones, photocopiers, scanners, etc.
• Mail Management: Handle postage/delivery and receive office documents.
• Reception Assistance: Assist in front office/reception duties.

Required Qualifications Education, Experience & Competencies

• Educational Background: At least a Diploma or Certificate in any relevant field.
• Work Experience: A minimum of Three (3) years of work experience in the same field, preferably in a busy environment.
• Skills: Interpersonal skills, basic telephone skills, excellent writing and oral communication skills, time management skills, confidentiality, planning and organizing, reliability, stress tolerance, proactive approach.

How to Apply Interested? Please visit our website here to submit your application. You will be directed to our online portal where you can create an account and provide your application. Ensure your application includes a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. The application deadline is Sunday, September 10, 2023. Only shortlisted candidates will be contacted.

Expert Tips to Be a Successful Applicant

• Tailor Your Application: Customize your cover letter to highlight your skills and experiences most relevant to this role. For example, if you’ve successfully managed office supplies, emphasize your organizational skills and attention to detail.
• Show Initiative: Mention instances where you’ve taken the initiative, like proactively handling tasks or suggesting improvements in previous roles.
• Highlight Communication Skills: Provide examples of situations where your excellent oral and written communication skills made a difference, such as maintaining clear documentation or effectively communicating with team members.
• Emphasize Time Management: Describe how you’ve effectively managed time in the past, ensuring tasks are completed efficiently, a crucial skill for this role.
• Demonstrate Reliability: Share experiences that showcase your reliability and dependability, reinforcing your suitability for a long-term commitment.

Duly note that Amref Health Africa does not require applicants to pay any money at any stage of the recruitment and selection process and has not retained any agent in connection with recruitment. We are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expect all staff to share this commitment. Amref Health Africa is an equal opportunity employer and maintains a non-smoking environment policy.