Office Assistant – Reliever Job

Job Title: Office Assistant – Reliever
Location: Nairobi (HQ), Kenya
Employment Type: Full Time, Contract (4 months)
Reports To: Procurement and Logistics Officer
Supervision: None

Introduction

BOMA Project is a Kenyan NGO that has been instrumental in poverty alleviation in Northern Kenya for over 15 years. Our mission is to uplift 3 million people from extreme poverty by 2027. We focus on providing economic inclusion programs that enhance resilience to crises, with a particular emphasis on last-mile populations in Africa’s drylands who are most vulnerable to climate change and other shocks. We pride ourselves on a tech-savvy, data-driven approach, a high graduation rate, and a predominantly local structure based in Africa.

Job Summary

The Office Assistant is responsible for providing day-to-day office administration and support to the Procurement and Logistics Officer. The position requires a results-oriented and detail-focused professional with a strong understanding of office management processes and operations, including excellent people relations skills.

Responsibilities

Administrative Support

• Distribute staff monthly communication allowances and data bundles.
• Assist in document distribution (internal and external).
• Support in filing and archiving.
• Manage food and beverage services for staff and guests.
• Run office errands and handle dispatches and collections required for the office.

Office Management

• Maintain and replenish office inventory, anticipating supply needs.
• Support logistical operations for office functions/operations and fieldwork.
• Assist in receiving goods as required by the supervisor.
• Manage the day-to-day running of the office, including purchasing all consumables.
• Manage the front office/reception, welcoming visitors and guests warmly.

Staff and Facility Support

• Compile the Nairobi staff lunch schedule for monthly reimbursement.
• Follow all health and safety regulations.
• Support the Office Cleaners.
• Ensure OSH compliance for the Nairobi office.
• Perform other related duties as required by the supervisor.

Qualifications

• Education: Certificate/Diploma in administration or related courses.
• Technical Skills: Certificate in computer applications with work experience.
• Communication: Excellent oral and written communication skills.
• Problem-Solving: Strong problem-solving skills.

Salary and Benefits

Transparency is a priority at BOMA Project. The Office Assistant position offers a competitive salary commensurate with experience, along with the following benefits:

• Health insurance
• Retirement plan
• Professional development opportunities
• Paid time off (PTO)
• Supportive and inclusive work environment

Work Environment and Culture

At BOMA Project, we foster a collaborative and inclusive work environment. Our team is dedicated to making a meaningful impact in the lives of the communities we serve. We value diversity and are committed to creating an environment where all employees can thrive.

How to Apply

Interested and qualified candidates are invited to submit their applications through BOMA’s recruitment portal on FlairHR. Applications must be received by 30th July 2024. Late applications will not be considered. Please write your application in English.

While we thank all applicants for their interest in the role, please note that only shortlisted candidates will be contacted.

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Equal Employment Opportunity

BOMA Project is committed to attracting and retaining the best employees from all races and backgrounds. We are an equal opportunity employer and do not charge any application or recruitment fee, whether refundable or not. We strive to be a better development partner by ensuring diversity and inclusion in our workforce.

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Wish You the Best

We wish you the best in your job search and look forward to receiving your application. Remember, BOMA Project is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal opportunity employer and do not charge any application or recruitment fees, whether refundable or not.

Additional Information

For further inquiries or assistance, please contact our recruitment team at BOMA Project. Thank you for considering a career with us.