Office Administrator – Nairobi, Kenya | Job Requisition ID: R-24129

Office Administrator – Nairobi, Kenya

Join Our Mission to Beat Cancer

Location: Nairobi, Kenya
Time Type: Full-Time
Posted On: 29 June 2024
Job Requisition ID: R-24129

Company: Varian, a Siemens Healthineers Company

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About Varian

At Varian, a Siemens Healthineers Company, we are united by a common goal: to create a world without fear of cancer. We are a community of scientists, clinicians, developers, researchers, and professionals who are pushing the boundaries of what’s possible to improve lives globally. Our culture of inclusivity unleashes the power and potential of every individual, fostering innovation and success.

If you are passionate about contributing to this important mission, we want to hear from you.

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Position Overview

As an Office Administrator at Varian, you will play a vital role in our organization’s efficiency and effectiveness. You will be responsible for all administrative and clerical duties, arranging meetings and appointments, preparing important documents, and updating records. Your support will relieve executive, administrative, and line managers of complex details and advanced administrative duties.

This is an office-based role located in Nairobi, Kenya.

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Key Responsibilities

• Executive Support: Provide administrative support to executives, including managing email and phone correspondence, calendar management, and travel arrangements.
• Document Management: Maintain a structured approach to handling emails and documents, ensuring quick access and systematic follow-up.
• Travel Coordination: Plan and coordinate all travel bookings (flights, accommodation, visas) and meetings for Directors and department members for summits and global meetings.
• Record Keeping: Establish and maintain accurate records, filing, and follow-up systems as per the office’s needs.
• Schedule Coordination: Coordinate schedules among executive team members and plan the logistics of each meeting.
• Event Planning: Plan and facilitate company-wide events or communications initiated by upper management. Organize and plan all company outings and events.
• Vendor Management: Manage IT-related relationships with vendors, including quotes, contracts, and invoices.
• Reception Duties: Responsible for office reception duties.
• Office Supplies Management: Manage office supplies stock by sourcing suppliers, comparing quotes, and placing orders.
• Other Administrative Tasks: Perform other administrative tasks as needed.

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Minimum Required Skills and Knowledge

• Experience: Minimum of 4 years in a similar role.
• Language Skills: Excellent fluency in English, both verbal and written.
• Interpersonal Skills: Outstanding interpersonal and communication skills.
• Self-Motivation: Must be a self-motivated team player.
• Organizational Skills: Highly organized, multi-task oriented, and works well in a dynamic environment.
• Technical Skills: Computer literate with proficiency in MS Windows and Office, including E-mail, Microsoft Word, Excel, Teams, and PowerPoint.
• Creativity: Creative and capable of identifying and completing critical tasks independently with a sense of urgency.
• Team Collaboration: Must understand team collaboration in a matrix environment and have effective networking/relationship building skills at all levels within and outside the organization.
• Independence: Able to work independently, make decisions within the scope of this role, and adhere to corporate policies and procedures.
• Critical Thinking: Be a critical thinker with a clear communication style who is pro-active, logical, analytical, and results-oriented.
• Problem-Solving: Exceptional organizational abilities and problem-solving attitude.

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Why Join Varian?

At Varian, our culture is centered on fostering the creative potential of every employee through teamwork and collaboration. Our technologies touch millions of lives every day, inspiring us to do our best work. By using your talent, ambition, and creativity, you can build a career that makes a real difference in people’s lives.

Benefits of Working with Us:

• Competitive Salary
• Health Insurance
• Retirement Plans
• Professional Development Opportunities
• Work-Life Balance Perks
• Inclusive and Innovative Work Environment

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Our Commitment to Diversity and Inclusion

We envision a world without fear of cancer, and achieving this vision requires dedication and commitment from all of us. We celebrate and value the distinctly beautiful and intersectional identities of each of our employees. We are a mirror of our patient base, which allows us to innovate. Big ideas come from everywhere, and the best ideas are fostered by our unique individual experiences. At Varian, we encourage you to bring your whole self to work and believe your bold and authentic perspective will help power more victories over cancer.

TELEGRAM CHANNEL: CLICK HERE TO JOIN

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Apply Now
You’re just one click away from the most impactful work you’ll ever do. Apply now and join our mission to help save lives.

Wish You the Best of Luck!
Our website is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal opportunity employer and do not charge any application or recruitment fee, whether refundable or not.

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Stay Connected:
Follow us for the latest job opportunities and company updates.
Website: Varian Careers
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Together, we can beat cancer. Join us and make a difference. #TogetherWeFight