OFFICE ADMINISTRATOR

Full Time
  • Full Time
  • Nairobi

Nairobi Metropolitan Area Transport Authority

Job Vacancy No.: NaMATA/HR/24/2023 | NaMATA JOB GRADE 7 – Two Positions

Are you ready to step into a pivotal role that drives the heart of our organization? We are excited to announce a fantastic opportunity for an Office Administrator to be an integral part of our team. As an Office Administrator at NaMATA, you’ll be reporting directly to the Senior Human Resource Officer, playing a crucial role in ensuring seamless communication and efficient office operations. This is your chance to be a part of a growing team that values excellence and teamwork.

Your Key Responsibilities: Elevate Our Office Operations

Join us in making a significant impact through the following responsibilities:

1. Streamlined Directors’ Office Management: Coordinate and enhance the administration of our Directors’ offices, ensuring every detail is meticulously managed.

2. Masterful Diary Management: Take charge of managing the Directors’ diaries, ensuring schedules are optimized and appointments are impeccably organized.

3. Seamless Appointments and Travel: Be the driving force behind coordinating appointments and travel plans for our esteemed Directors, keeping everything on track.

4. Welcoming Visitors and Clients: Create a warm and professional reception for visitors and clients, setting the tone for exceptional experiences.

5. Phone Etiquette Extraordinaire: Handle telephone calls with poise and professionalism, ensuring effective communication within and beyond the Authority.

6. Meeting Coordination Wizardry: Take the lead in coordinating meeting schedules, making sure everything flows seamlessly.

7. Guardian of Data Security: Safeguard office records, documents, and classified materials, ensuring utmost security and confidentiality.

8. Filing System Virtuoso: Maintain an up-to-date filing system, making information retrieval a breeze for everyone.

9. Correspondence Guru: Establish and monitor efficient procedures for recording correspondence and file movements, crafting accurate responses to routine matters.

10. Office Etiquette Champion: Uphold and supervise office protocol and etiquette, contributing to a harmonious work environment.

11. Cleanliness Advocate: Ensure the office space is well-maintained and organized, reflecting our commitment to professionalism.

12. Data Guardian: Maintain the security, integrity, and confidentiality of data, demonstrating your dedication to information protection.

13. Adaptive Support: Tackle any additional office administrative services duties with a positive attitude and unwavering commitment.

What You Bring to the Table: Qualifications and Skills

We’re looking for someone who brings their A-game and aligns with our values. To thrive in this role, you’ll need:

  • Four Years of Relevant Experience: Your track record in office administration speaks volumes about your expertise.
  • Diploma in Secretarial Studies: Your education from Kenya National Examinations Council provides the foundation for your skills.
  • Computer Application Certificate: Your tech-savviness is reflected in your certification.
  • Merit and Ability: Your proven work performance and results showcase your dedication and capability.

Embark on Your Journey with Us:

Application Process

If you’re excited about this opportunity, we invite you to take the next step:

  1. Prepare Your Documents:

    • Cover Letter (Clearly indicating Job Vacancy No.)
    • Detailed Curriculum Vitae
    • National Identity Card
    • Academic and Professional Certificates
  2. Submission Deadline: Applications should reach us by 12:00 noon on Tuesday, 12th September, 2023.

  3. Show Us Your Fit:

    • Provide details of day time contacts
    • Current and expected salary
    • Notice period required for appointment
    • Names and contacts of three referees
  4. Craft Your Package:

    • Attach copies of all Certificates/Testimonials
    • Copy of National ID / Passport
    • Clearly indicate the Job Vacancy No. on the envelope

Reach Out and Join Us: Contact Details

Your journey begins here. Submit your application to:

The Director General,

Nairobi Metropolitan Area Transport Authority (NaMATA),

P. O. Box 30117 – 00100,

NAIROBI

Or email to: recruitment@namata.go.ke

Note to Our Successful Applicants: Your Success Story

Congratulations on taking the first step towards joining our dynamic team! As you prepare for the next stages, here are some expert tips to help you shine:

EXPERT Tips To Be A Successful Applicant:

  1. Research and Personalize: Familiarize yourself with NaMATA’s mission and values, and tailor your application to showcase how you align with them.
  2. Highlight Achievements: Use your CV to spotlight your key accomplishments, quantifying them whenever possible.
  3. Attention to Detail: Submit a well-organized application package, showcasing your meticulous nature.
  4. Referees Strategy: Choose referees who can speak to your professional strengths and character, enhancing your credibility.
  5. Chapter Six Ready: Ensure you have the necessary clearance certificates from relevant organizations, demonstrating your commitment to ethical standards.

At NaMATA, we believe in equal opportunity and diversity. We encourage persons living with disabilities, women, and individuals from marginalized areas to apply. Remember, incomplete applications will not be considered, and any form of canvassing leads to disqualification. Your journey starts here – make it a success!

To apply for this job email your details to recruitment@namata.go.ke


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