Muthokinju Paints and Cement
About Muthokinju Paints and Cement
Established in 1995, Muthokinju Paints and Cement has grown into a leading distributor of paints, paint accessories, cement, and waterproofing products in Kenya. As a Certified ISO 9001 Company, we uphold exceptionally high standards to ensure we continue to provide the best products for the protection and aesthetics of all surfaces.
Why Join Us?
- Competitive Salary: We offer a competitive salary that reflects your experience and skills.
- Comprehensive Benefits Package: Including health insurance, paid time off, and more.
- Professional Growth Opportunities: Access to continuous learning and development programs.
- Dynamic Work Environment: Collaborate with a supportive and innovative team.
- Work-Life Balance: We believe in maintaining a healthy work-life balance for all our employees.
1. Accounts Receivable Officer
Location: Nairobi
Position Type: Full-time
Position Overview
We are seeking a detail-oriented and analytical Accounts Receivable Officer to join our finance team. This role is critical in managing our company’s financial operations by ensuring that incoming payments are tracked and processed accurately.
Key Responsibilities
- Financial Transactions: Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
- Payment Monitoring: Monitor accounts to ensure payments are up to date, researching and resolving discrepancies as needed.
- Invoice Management: Generate and send out invoices to customers, ensuring accuracy and timeliness.
- Report Preparation: Prepare and maintain various reports related to accounts receivable activities.
- Ledger Reconciliation: Reconcile accounts receivable ledger to ensure accuracy and integrity of data.
- Month-End Closing: Assist in month-end closing processes, including preparation of journal entries and account reconciliations.
- Cross-Department Collaboration: Collaborate with other departments to resolve outstanding issues and facilitate timely payment collection.
- Documentation Maintenance: Maintain documentation and records in compliance with company policies and procedures.
- Process Improvement: Contribute to process improvements and system enhancements to streamline accounts receivable operations.
Required Qualifications
- Education: Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field.
- Technical Skills: Highly proficient in MS Office applications, particularly MS Excel (e.g., VLOOKUPs, PivotTables, formulas).
- Certification: CPA Level 1 certification or equivalent qualification preferred.
- Analytical Skills: Strong analytical skills with attention to detail.
- Organizational Skills: Excellent organizational and time management abilities.
- Interpersonal Skills: Effective communication and interpersonal skills.
- Team Collaboration: Ability to work independently and collaboratively within a team environment.
- Experience: Prior experience in accounts receivable or related financial roles is advantageous.
How to Apply
Please submit your resume and cover letter outlining your qualifications and relevant experience to recruitment@muthokinju.co.ke. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
2. Assistant Stock Controller
Location: Nairobi
Position Type: Full-time
Position Overview
We are seeking a dedicated and detail-oriented Assistant Stock Controller to support our inventory management processes. This role is crucial in ensuring that our stock levels are maintained accurately and efficiently, enabling smooth operations across the company.
Key Responsibilities
- Inventory Records: Assist in maintaining accurate records of inventory levels, stock movements, and transactions.
- Stock Monitoring: Monitor stock levels and reorder points to ensure optimal inventory levels are maintained.
- Supplier Coordination: Coordinate with suppliers to ensure timely delivery of goods and resolve any discrepancies or issues.
- Inventory Audits: Conduct regular inventory audits to reconcile physical stock counts with system records.
- Data Analysis: Analyze inventory data to identify trends, discrepancies, and areas for improvement.
- Procedure Development: Assist in the development and implementation of inventory control procedures to enhance efficiency and accuracy.
- Department Collaboration: Collaborate with other departments, such as purchasing and logistics, to optimize inventory management processes.
- Report Generation: Generate reports on inventory status, stock turnover, and inventory-related expenses as required.
- Budget and Forecast Support: Assist in the preparation of budgets and forecasts related to inventory management.
- Inventory Counts: Provide support during inventory counts and year-end audits.
Required Qualifications
- Education: Bachelor’s degree or diploma in Business Administration, Accounting, Finance, or a related field.
- Technical Skills: Highly proficient in MS Office applications, specifically Excel and inventory management systems.
- Certification: CPA qualification or equivalent certification preferred.
- Analytical Skills: Strong analytical skills with attention to detail.
- Organizational Skills: Excellent organizational and time management abilities.
- Interpersonal Skills: Effective communication and interpersonal skills.
- Team Collaboration: Ability to work independently and collaboratively within a team environment.
- Experience: Prior experience in inventory management or related roles is advantageous.
How to Apply
Please submit your resume and cover letter outlining your qualifications and relevant experience to recruitment@muthokinju.co.ke. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
3. Treasury Accountant
Location: Nairobi
Position Type: Full-time
Position Overview
We are seeking a skilled Treasury Accountant to join our finance team. This role involves managing daily cash balances, cash flow forecasting, and optimizing our banking relationships to ensure efficient financial operations.
Key Responsibilities
- Cash Management: Manage daily cash balances and cash flow forecasting to ensure liquidity needs are met.
- Bank Account Activity: Monitor and analyze bank account activity, including reconciliations and identifying discrepancies.
- Funds Transfer: Execute funds transfers and wire payments in accordance with established procedures.
- Banking Relationships: Coordinate with financial institutions to optimize banking relationships and services.
- Transaction Records: Prepare and maintain accurate records of debt, interest, and investment transactions.
- Cash Management Strategies: Assist in the development and implementation of cash management strategies to maximize returns on idle cash.
- Financial Reporting: Support the preparation of financial reports, including cash flow statements, for management and external stakeholders.
- Internal Support: Collaborate with internal departments to provide treasury-related support and guidance.
- Industry Trends: Stay informed about industry trends, regulations, and best practices related to treasury management.
- Special Projects: Assist with special projects and ad hoc analyses as required.
Required Qualifications
- Education: Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field.
- Technical Skills: Highly proficient in MS Office applications, specifically Excel.
- Certification: CPA qualification or equivalent certification required.
- Treasury Management: Strong understanding of treasury management principles and practices.
- Analytical Skills: Excellent analytical and problem-solving skills.
- Detail Orientation: Detail-oriented with a high level of accuracy.
- Interpersonal Skills: Effective communication and interpersonal skills.
- Team Collaboration: Ability to work independently and collaboratively within a team environment.
- Experience: Prior experience in treasury management or related financial roles is advantageous.
How to Apply
Please submit your resume and cover letter outlining your qualifications and relevant experience to recruitment@muthokinju.co.ke. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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Sample Cover Letter for Accounts Receivable Officer
John Doe
1234 Elm Street
Nairobi, Kenya
john.doe@example.com
May 15, 2024
Hiring Manager
Muthokinju Paints and Cement
P.O. Box 12345
Nairobi, Kenya
Dear Hiring Manager,
I am writing to express my interest in the Accounts Receivable Officer position at Muthokinju Paints and Cement, as advertised. With a Bachelor’s degree in Accounting and a CPA Level 1 certification, combined with over three years of experience in managing accounts receivable functions, I am confident in my ability to contribute effectively to your finance team.
At my previous role with XYZ Corporation, I successfully managed the accounts receivable ledger, ensured timely invoicing and payment collections, and resolved discrepancies through detailed analysis. My proficiency in MS Excel, including advanced functions like VLOOKUPs and PivotTables, allowed me to streamline processes and improve accuracy.
I am particularly drawn to this opportunity at Muthokinju Paints and Cement due to your commitment to excellence and innovation, as reflected in your ISO 9001 certification. I am eager to bring my analytical skills, attention to detail, and collaborative approach to your esteemed company.
Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and certifications align with the needs of your team.
Sincerely,
John Doe
How to Be a Successful Applicant for the Accounts Receivable Officer
- Highlight Relevant Experience: Emphasize your previous roles in accounts receivable or related financial positions.
- Showcase Technical Skills: Demonstrate proficiency in MS Office, particularly MS Excel, with specific examples.
- Detail Certifications: Ensure your CPA Level 1 or equivalent certification is prominently featured.
- Provide Quantifiable Achievements: Mention specific improvements or efficiencies you have brought to previous roles.
- Emphasize Attention to Detail: Highlight instances where your attention to detail prevented errors or resolved discrepancies.
- Demonstrate Analytical Abilities: Share examples of how you analyzed data to improve financial operations.
- Show Team Collaboration: Mention how you’ve worked with other departments to achieve common goals.
- Customize Your Cover Letter: Tailor your cover letter to address the specific requirements and values of Muthokinju Paints and Cement.
- Prepare for Interviews: Be ready to discuss your technical skills and experience with practical examples.
- Exhibit Enthusiasm for the Role: Show genuine interest in the position and the company’s mission.
Possible Accounts Receivable Officer Interview Questions with Answers
- What experience do you have in managing accounts receivable?
Answer: I have three years of experience managing accounts receivable at XYZ Corporation, where I handled daily transactions, ensured timely invoicing, and maintained accurate financial records.
- How do you ensure accuracy when generating invoices?
Answer: I use automated invoicing systems and perform regular audits to cross-check data, ensuring all invoices are accurate and reflect the correct amounts.
- Can you describe a time when you resolved a payment discrepancy?
Answer: At my previous job, I identified a discrepancy in a customer’s payment. By analyzing the ledger and communicating with the customer, I discovered a clerical error and resolved the issue promptly.
- How do you prioritize tasks in a high-volume environment?
Answer: I prioritize tasks based on deadlines and the importance of each transaction, using tools like to-do lists and project management software to stay organized.
- What advanced Excel functions are you proficient in?
Answer: I am proficient in using VLOOKUPs, PivotTables, and various formulas to analyze data and generate reports efficiently.
- How do you handle late payments?
Answer: I follow up with customers through emails and phone calls, working with them to understand the reasons for the delay and negotiate a payment plan if necessary.
- What methods do you use to ensure data integrity?
Answer: I perform regular reconciliations and maintain comprehensive documentation to ensure the integrity and accuracy of all financial data.
- How do you stay updated on financial regulations and best practices?
Answer: I subscribe to industry newsletters, attend relevant workshops, and participate in professional forums to stay informed about the latest trends and regulations.
- Describe your experience with month-end closing processes.
Answer: I assist in month-end closing by preparing journal entries, reconciling accounts, and ensuring all transactions are accurately recorded in the ledger.
- Why do you want to work at Muthokinju Paints and Cement?
Answer: I am impressed by Muthokinju’s commitment to quality and innovation. I believe my skills in accounts receivable management can contribute to your continued success and align with your high standards.
We wish you the best in your application process! Remember, our website is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal employer and do not charge any application/recruitment fee, whether refundable or not.
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To apply for this job email your details to recruitment@muthokinju.co.ke
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