Logistics Specialist – Nairobi, Kenya | SoCha

Logistics Specialist (Kenya) – Nairobi, Kenya

Job Summary

We are looking for an experienced Logistics Specialist to join the dynamic team at SoCha, supporting the USAID/Kenya and East Africa (KEA) programs through the USAID/KEA Localization, Inclusion, and Sustainability (LISA) Activity. This role is essential in enhancing efficiency, effectiveness, transparency, and inclusivity within the organization, while advancing development outcomes in Kenya. The successful candidate will play a key role in supporting logistics for project activities, ensuring smooth, cost-effective operations while collaborating with various teams and stakeholders.

Key Responsibilities

• Oversee logistics activities for the LISA activity, ensuring seamless operations.
• Plan and support all logistics for program activities, including organizing transportation, venues, and required supplies.
• Maintain and update the LISA calendar of activities to ensure efficient planning and execution of all programs.
• Collaborate with technical teams to draft contracts with vendors, ensuring that all logistics requirements are met with high standards.
• Develop strategies to streamline processes, reduce costs, and ensure efficiency in logistical operations.
• Ensure compliance with relevant procedures related to procurement and travel, maintaining high operational standards.
• Foster relationships with vendors, ensuring compliance with contracts and service agreements.
• Manage logistics budgets and contribute to financial planning by providing accurate data on logistics costs.
• Support in procurement activities, ensuring compliance with relevant procedures, and monitoring adherence to procurement regulations.
• Coordinate with drivers, venues, and suppliers to guarantee the smooth delivery of goods and services for various program activities.
• Other responsibilities, as directed by the Finance and Administration Director, to ensure the success of the program’s logistical operations.

Qualifications and Experience

To be successful in this role, the Logistics Specialist should have the following qualifications:

• Bachelor’s degree in Business Management, Business Administration, Economics, Procurement, or any related field.
• Five (5) years of experience in a similar logistics role, preferably within a non-profit or international development organization.
• Proficiency in MS Excel, Word, and PowerPoint, with the ability to generate reports and presentations as needed.
• Strong communication skills, both verbal and written, in English and Kiswahili, with the ability to interact effectively with diverse teams and stakeholders.
• Excellent problem-solving and decision-making skills to handle challenges in logistics and procurement.
• Demonstrated ability to work with minimal supervision, while maintaining high performance standards.
• Knowledge of USAID activities and requirements, with a deep understanding of procurement and logistics in non-profit settings.
• Excellent interpersonal skills, with the ability to build and maintain strong relationships with vendors, service providers, and internal teams.

Location

The Logistics Specialist will be based in Nairobi, with occasional travel within Kenya. This location offers the opportunity to work closely with both local and international stakeholders, contributing to the success of USAID programs in Kenya and East Africa.

Company Overview

SoCha is a leading development firm contracted to support USAID/Kenya and East Africa (KEA) in enhancing organizational project design, programming, Monitoring, Evaluation, and Learning (MEL) practices, and advancing diversity, equity, inclusion, and accessibility (DEIA) objectives. Through the Localization, Inclusion, and Sustainability (LISA) Activity, SoCha is committed to promoting local partnerships, advancing the USAID’s Country Development Cooperation Strategy (CDCS) and Regional Development Cooperation Strategy (RDCS), and ensuring that marginalized populations, including women, girls, youth, and other vulnerable groups, have their voices heard.

We strive to co-create and co-develop programs with local partners, ensuring that development outcomes are sustainable and have a long-term positive impact on the communities we serve. Our focus on localization is central to our mission, and we are dedicated to building stronger, more resilient systems that elevate local voices and promote inclusive development.

Key Competencies

The ideal candidate for the Logistics Specialist role will have demonstrated the following competencies:

• Logistical Expertise: A solid understanding of logistics management, including procurement, vendor management, and operations planning.
• Problem-Solving: Strong analytical and problem-solving abilities, with the capacity to anticipate challenges and implement solutions proactively.
• Communication Skills: Exceptional verbal and written communication skills in English and Kiswahili, with the ability to communicate clearly with stakeholders, vendors, and colleagues.
• Financial Acumen: Ability to manage and monitor logistics budgets, providing accurate financial reports as required.
• Attention to Detail: A meticulous approach to managing logistics operations, ensuring all activities are conducted with high standards and in compliance with USAID regulations.
• Team Collaboration: Proven ability to work effectively with cross-functional teams, contributing to team objectives and promoting cooperation.
• Adaptability: A flexible mindset that allows for quick adjustments to plans and operations as needed to meet program objectives.

Application Instructions

To apply for the Logistics Specialist position, please submit your CV and a cover letter highlighting your relevant experience through the following link:
Apply Now.

This position will remain open until a suitable candidate is identified. We encourage interested applicants to apply promptly, as we are seeking to fill this role as soon as possible. Applications will be reviewed on a rolling basis.

Why Join Us?

At SoCha, we believe that our success is driven by the talent and dedication of our team members. As part of our organization, you will have the opportunity to work on cutting-edge development projects, contribute to sustainable change, and collaborate with passionate professionals committed to making a positive impact. We offer a collaborative work environment, opportunities for professional growth, and a chance to be a part of initiatives that truly make a difference in people’s lives.

Equal Opportunity Employer

SoCha is committed to fostering a diverse and inclusive workforce. We are an equal opportunity employer and do not discriminate based on race, religion, gender, sexual orientation, nationality, or any other characteristic protected by law. We believe that diversity enriches our work environment and enhances our ability to deliver impactful development programs.

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The Logistics Specialist role at SoCha is an excellent opportunity for a motivated and experienced logistics professional to join a forward-thinking organization dedicated to development and localization. By leveraging your skills and experience, you will play a pivotal role in ensuring the success of USAID programs in Kenya and across East Africa. This position offers the chance to make a significant difference in the lives of marginalized populations while building a rewarding career in international development logistics.

Apply today to be a part of our mission to promote localization, inclusivity, and sustainability in development work.