LOGISTICS COORDINATOR-LOCUM OPPORTUNITY AT AGA KHAN HOSPITAL, KISUMU

LOGISTICS COORDINATOR-LOCUM OPPORTUNITY AT AGA KHAN HOSPITAL, KISUMU

Introduction:

Join the dynamic team at Aga Khan Hospital, Kisumu, an esteemed institution within the Aga Khan Health Service, Kenya. As part of the Aga Khan Development Network, we are dedicated to delivering exceptional healthcare across East Africa. Our commitment to quality is underscored by certifications such as ISO 9001:2015, ISO 15189:2012, and Safe Care level 5 accreditation. As we continue to grow, we are seeking a diligent Logistics Coordinator to contribute to our Security and Logistics Department.

Position Overview:

Reporting directly to the Manager of Security and Logistics, the Logistics Coordinator will play a pivotal role in ensuring seamless transport arrangements, efficient parcel handling, and meticulous record-keeping of vehicle operations. This position requires an individual with a keen eye for detail and a commitment to delivering excellence in service.

Key Responsibilities:

• Parcel Management: Coordinate the collection and delivery of parcels with precision and efficiency.
• Transport Coordination: Facilitate transport arrangements, including airport transfers, to meet the needs of staff and stakeholders.
• Record Maintenance: Maintain accurate records of vehicle movements, service schedules, and inspections to ensure compliance and operational efficiency.
• Inventory Control: Participate in inventory and cost control exercises within the Security and Logistics Department to optimize resource utilization.
• Key Management: Responsible for the safekeeping and management of keys to the Hospital as per established policies.
• Service Excellence: Contribute to the delivery of high-quality services that align with the hospital’s standards and values.

Requirements:

• Diploma in Transport and Logistics or equivalent qualification from a recognized institution.
• Minimum of 2 years’ experience in a reputable hospital or similar setting.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal abilities.
• Commitment to upholding integrity and professionalism in all duties.

How to Apply:

If you possess the necessary qualifications and believe you can fulfill the requirements of this role, we invite you to submit your application through our e-recruitment platform at www.the.akdn/careers. Please include your curriculum vitae, details of your current position, current and expected remuneration, as well as contact information for three referees who can attest to your competence, character, and integrity. Alternatively, you can access the application directly via the following link: Logistics Coordinator(Locum).

All applications must be submitted through the e-recruitment portal and received by April 5th, 2024.

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Expert Tips To Be A Successful Appliant for Logistics Coordinator(Locum):

1. Highlight Relevant Experience: Emphasize any prior experience in logistics or transportation roles, particularly within a healthcare setting.
2. Demonstrate Attention to Detail: Provide examples of how you’ve maintained meticulous records or executed tasks requiring precision.
3. Showcase Communication Skills: Articulate instances where effective communication has been critical in coordinating logistics operations.
4. Illustrate Problem-Solving Abilities: Share stories of how you’ve overcome challenges or resolved issues efficiently in previous roles.
5. Exhibit Flexibility: Describe situations where you’ve adapted to changing circumstances or handled unexpected events.
6. Express Commitment to Service Excellence: Communicate your dedication to delivering exceptional service and ensuring customer satisfaction.
7. Highlight Teamwork: Illustrate your ability to collaborate with colleagues and stakeholders to achieve common goals.
8. Emphasize Compliance and Integrity: Stress the importance of adherence to policies, procedures, and ethical standards in your work.
9. Share Career Goals: Outline your aspirations for professional growth and development within the logistics field.
10. Prepare for Interviews: Anticipate questions related to logistics coordination and demonstrate your readiness to excel in the role.

SAMPLE COVER LETTER FOR A LOGISTICS COORDINATOR (LOCUM)

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Hiring Manager’s Name]

Aga Khan Hospital,

Kisumu

[Hospital Address]

Kisumu, Kenya

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Logistics Coordinator (Locum) position at Aga Khan Hospital, Kisumu, as advertised. With a diploma in Transport and Logistics and over two years of experience in a busy hospital environment, I am confident in my ability to contribute effectively to your Security and Logistics Department.

During my tenure at [Previous Hospital/Company], I developed a solid foundation in coordinating transport logistics, managing parcel deliveries, and maintaining accurate records of vehicle operations. My attention to detail and commitment to service excellence have consistently ensured smooth operations and enhanced customer satisfaction.

I am particularly drawn to the opportunity to join Aga Khan Hospital, Kisumu, renowned for its commitment to quality healthcare delivery. I am eager to bring my skills and experience to your esteemed institution and contribute to its continued success.

Thank you for considering my application. I am enthusiastic about the possibility of joining your team and am available for an interview at your earliest convenience. Please find my curriculum vitae attached for your reference.

Yours sincerely,

[Your Name]

Frequently Asked Questions:

1. What are the working hours for the Logistics Coordinator (Locum) position? The working hours may vary based on operational needs but typically adhere to standard office hours with occasional flexibility required.
2. Is prior experience in a hospital setting mandatory for this role? While prior experience in a hospital setting is preferred, candidates with relevant experience in logistics and transportation from other industries will also be considered.
3. What opportunities for professional development are available for employees in the Security and Logistics Department? Employees have access to ongoing training and development programs to enhance their skills and advance their careers within the department and the organization as a whole.
4. How does the hospital prioritize safety and security within its logistics operations? The hospital maintains strict protocols and procedures to ensure the safety and security of both personnel and assets, with regular audits and assessments conducted to identify and address any potential risks.
5. What qualities are you looking for in potential candidates for this role? We are seeking candidates who possess strong organizational skills, attention to detail, effective communication abilities, and a commitment to upholding integrity and professionalism in all duties.
6. Is there room for advancement within the Security and Logistics Department? Yes, there are opportunities for career growth and advancement within the department based on performance, skills development, and organizational needs.
7. How does the hospital support work-life balance for its employees? The hospital recognizes the importance of work-life balance and strives to provide flexible scheduling options and support systems to help employees maintain a healthy balance between their professional and personal lives.
8. How does the hospital ensure compliance with regulatory requirements in its logistics operations? The hospital maintains rigorous adherence to all relevant regulatory requirements and standards, with regular monitoring
9. What types of parcel deliveries are typically handled by the Logistics Coordinator? The Logistics Coordinator is responsible for coordinating various types of parcel deliveries, including medical supplies, equipment, documents, and other logistical requirements as needed.and auditing processes in place to ensure compliance. Additionally, employees receive training and updates on any changes to regulations relevant to their roles.
10. What opportunities are available for collaboration within the Security and Logistics Department? The Security and Logistics Department emphasizes teamwork and collaboration, providing opportunities for employees to work closely with colleagues across various departments to achieve common goals and deliver seamless logistical support.