Legal Assistant – Kenya, Tatu City

• Job Title: Legal Assistant
• Job Location: Tatu City, Kenya
• Application Deadline: October 8, 2024
• Work Environment: Onsite
• Employment Type: Full-Time
• Industry: Legal Services

Position Overview

We are seeking a highly motivated and detail-oriented Legal Assistant to join our in-house legal team in Tatu City. The ideal candidate will provide comprehensive legal and administrative support, ensuring seamless execution of legal tasks and documentation management. This role is integral to maintaining efficient legal processes and upholding the highest standards of legal practice within our organization.

Key Responsibilities

As a Legal Assistant, you will be expected to manage a range of tasks, including but not limited to:

Document Management and Record Keeping

• Scanning and saving all transaction documents, contracts, pleadings, and correspondence.
• Organizing and maintaining physical and digital files and databases related to ongoing and completed transactions.
• Monitoring documentation on each transaction to ensure completion, accuracy, and timely closure.

Transaction and Case Follow-Up

• Ensuring timely follow-up and coordination with external legal counsels regarding various legal matters.
• Providing necessary documentation and support to external counsels and consultants, particularly regarding land use planning and real estate titling within the organization.
• Drafting legal documents such as contracts, agreements, and correspondences as required by the in-house legal team.

Collaboration and Coordination

• Initiating and tracking payments of invoices to external legal counsels via the procurement management system.
• Supporting contract administration, including the preparation and management of contracts.
• Coordinating internal communication, ensuring that all stakeholders are informed of deadlines, commitments, and the progress of assigned legal tasks.

Compliance and Quality Control

• Ensuring that all tasks are completed within agreed-upon timelines and meet the highest quality standards.
• Reviewing critical dates and evaluating documentation terms to ensure compliance with legal standards and company policies.
• Embracing accountability, humility, and a strong commitment to supporting the business goals of the organization.

Additional Legal Support

• Supporting the in-house legal team with additional tasks as needed, including legal research, document drafting, and other administrative duties.

Required Qualifications and Skills

The successful Legal Assistant will possess the following qualifications and skills:

• Bachelor’s degree or diploma in Law or a related field.
• Minimum of two (2) years’ experience as a paralegal or legal assistant in a busy law firm or corporate legal department.
• Proficiency in Microsoft Office and experience with document management systems.
• Strong ICT skills, including the ability to manage electronic documentation efficiently.
• Exceptional organizational skills, with the ability to multi-task, prioritize, and maintain organization in a fast-paced, dynamic environment.

Preferred Qualifications and Attributes

• Experience in contract administration and legal document drafting.
• Strong attention to detail and a high level of accuracy in document handling.
• Excellent communication skills, both written and verbal, with the ability to collaborate effectively with both internal and external stakeholders.
• A strong sense of accountability and dedication to meeting deadlines and maintaining high-quality legal services.

Why Join Us?

At Tatu City, we are committed to fostering a collaborative and professional work environment where every employee plays a critical role in achieving our business objectives. As part of our legal team, you will have the opportunity to work on high-impact projects, develop your legal skills, and contribute to the success of our dynamic and rapidly growing company.

How to Apply

If you are a qualified candidate and ready to take on this exciting opportunity, we encourage you to apply! Please send your updated CV to recruitment@tatucity.com by October 8, 2024, with the subject line “Legal Assistant – Tatu City”.

Note: All applications must be submitted in English.

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About Tatu City

Tatu City is an urban development project located in Kenya, designed to offer a high-quality living and working environment. Our legal team is a key part of this ambitious project, ensuring that all legal frameworks and agreements align with local and international legal standards. Joining our legal department offers a unique opportunity to be part of a forward-thinking, innovative urban project that is set to transform the landscape of modern city living in Kenya.

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Important Notes:

• This position is full-time and based in Tatu City, Kenya.
• Legal Assistant is a key role that requires a proactive and organized individual who can thrive in a fast-paced legal environment.
• We are an equal opportunity employer, committed to diversity and inclusion in the workplace.

Join us at Tatu City and contribute to the legal and strategic success of one of Kenya’s most significant urban development projects. Apply today and become part of a team that values excellence, innovation, and collaboration.

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Application Deadline

Applications must be submitted no later than October 8, 2024.