KEMSA Jobs 2025 in Nairobi: 23+ Exciting Vacancies for Director, Officer, Security & Accountant Roles

• Director, Operations – 1 Position
• Officer, Board Secretariat – 1 Position
• Security Officer – 1 Position
• Accountant II – 12 Positions
• Senior Accountant – 8 Positions

POSITION #1: DIRECTOR, OPERATIONS

(REF. KEMSA/HRA/DO/HR/12/2024)
GRADE: SA2
NO. OF VACANCIES: One (1)
TERMS OF SERVICE: Five (5) year contract
BASIC SALARY: As per scale

PURPOSE STATEMENT

The jobholder will be overall in charge of technical services encompassing warehousing,
distribution and logistics in which he/she will be responsible of developing the necessary
capacity while managing the processes to deliver the desired results.

PRINCIPAL ACCOUNTABILITIES

i. Strategic Planning: Spearhead the development of KEMSA’s comprehensive
warehousing and distribution strategy, ensuring it aligns with the organization’s
overall goals and mission.

ii. Strategic Direction: Provide visionary leadership to the distribution function,
ensuring the timely, reliable, and cost-effective delivery of HPTs to customers while
continuously optimizing processes.

iii. Infrastructure Development: Identify critical areas in warehousing infrastructure
that require enhancement to support the safe storage and handling of Health
Products and Technologies (HPTs). Collaborate with the resource mobilization team
to secure funding for these improvements.

iv. Relationship Building: Foster and maintain strong, collaborative relationships with
suppliers and strategic partners, leveraging effective communication and negotiation
to enhance the efficiency and effectiveness of warehousing and distribution
operations.

v. Sustainability: Partner with other directorates to develop a sustainable logistics
service that contributes to revenue generation by offering affordable, reliable supply
chain services, thereby supporting the financial stability of the Authority.

vi. Networking: Actively participate in industry conferences, events, and meetings to
network with potential partners, donors, and key stakeholders while staying
informed of emerging trends, technologies, and best practices in supply chain
management.

vii. Monitoring and Reporting: Oversee the end-to-end tracking of HPTs throughout the
supply chain, providing regular, data-driven reports to management and
stakeholders, highlighting key milestones, achievements, and areas for
improvement.

viii. Team Leadership: Lead and mentor a dynamic team responsible for the
replenishment, stocking, and timely delivery of HPTs, ensuring optimal performance
and fostering a high-performance culture.

ix. Risk Management: Proactively identify potential risks associated with warehousing
and the distribution of HPTs. Develop and implement comprehensive risk mitigation
strategies to safeguard operations and ensure business continuity.

x. Innovation: Continuously explore and implement innovative solutions to overcome
challenges in supply chain management, driving efficiencies and improving overall
effectiveness.

xi. Ethics and Compliance: Ensure all activities within the directorate align with
KEMSA’s core values, ethical standards, and regulatory requirements, fostering a
culture of integrity and accountability across all operations.

a) Requirements for Appointments

i. Bachelor’s degree in any of the following disciplines: – Supply Chain Management
and Logistics, Purchasing and Supplies Management, Procurement and Supplies
Management, Procurement, Commerce (Supplies Management Option), Business
Administration (Supplies Management option), or equivalent qualification from a
recognized institution;

ii. Master’s degree in any of the following disciplines: – Supply Chain Management,
Logistics and Supply Chain Management, Procurement, Business Administration
(Supplies Management Option) or equivalent qualification from a recognized
institution;

iii. At least twelve (12) years relevant work experience, of which five (5) must be in
senior management position.

iv. Leadership Course lasting not less than four (4) weeks from a recognized institution;

v. Membership to a relevant professional body in good standing.

vi. Proficiency in Computer Applications.

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POSITION #2: OFFICER, BOARD SECRETARIAT

(REF. KEMSA/HRA/BM/HR/12/2024)
GRADE: SA4
NO. OF VACANCIES: One (1)
TERMS OF SERVICE: One (1) year Contract
BASIC SALARY: As per scale

PURPOSE STATEMENT

The purpose of the Officer, Board Secretariat position is to provide administrative and
organizational support to the Board of Directors and senior management, ensuring the
smooth and efficient functioning of the board’s activities. This role is responsible for
coordinating board meetings, preparing agendas, compiling meeting materials and
maintaining accurate records of minutes and resolutions.

PRINCIPAL ACCOUNTABILITIES

i) Board Meeting Support

• Take accurate minutes during Board meetings.
• Maintain attendance registers and minutes books for all Board meetings.
• Ensure the safe custody and proper organization of all Board-related documentation.

ii) Meeting Coordination

• With the CEO, schedule and assist in convening Full Board, Committee and Special
  Board meetings.
• With CEO’s guidance, organize and coordinate meetings, including setting agendas
  and ensuring smooth execution.

iii) Governance and Legal Compliance

• Work closely with the CEO to ensure the Board complies with governance
  practices, financial regulations, and statutory obligations as required by Authority
  policies and Kenyan laws.
• Assist in conducting legal and governance audits as needed.

iv) Document Execution

• Support the execution of Authority documents requiring the Board of Directors’
  attention.
• On behalf of CEO, follow up on Board Resolutions.
• Perform additional duties as assigned by the CEO.

Requirements for Appointment

i) A Bachelor’s degree from a recognized institution; in Business Management, Law,
Administration, or its equivalent.
ii) Master’s degree in any of the following fields, Business Management, Law,
Administration or its equivalent.
iii) Must be a Certified Public Secretary (CPS) (K)
iv) At least eight (8) years’ work experience
v) Proficiency in computer applications;
vi) Membership to the Institute of Certified Public Secretaries of Kenya ICPS (K) in
good standing

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POSITION #3: SECURITY OFFICER

(REF. KEMSA/HRA/SO/HR/12/2024)
GRADE: SA5
NO. OF VACANCIES: One (1)
TERMS OF SERVICE: One (1) year Contract
BASIC SALARY: As per scale

PURPOSE STATEMENT

The purpose of the Security Officer position is to ensure the safety and security of the
premises, employees, and visitors by maintaining a secure environment, monitoring
surveillance systems, and responding promptly to incidents.

PRINCIPAL ACCOUNTABILITIES

i. The Security Officer is responsible for overseeing the performance of security officers
undertaking security tasks in various duty posts with a view to securing the
organization against any Security and fire threats.

ii. Safeguarding Authority assets against theft, pilferage, damage, misuse, or sabotage.

iii. Liaising with other law enforcing agencies to ensure effective execution of security
operations as instructed by Chief Security Officer.

iv. Liaise with Chief Security Officer to Prepare and implement the security budget.

v. Implement all security and fire safety measures in all Authority premises are serviced
in time to avoid malfunctioning.

vi. Assist in Conducting fire safety drills and other security drills within the work place

vii. Supervise and appraise officers in security department.

viii. Identify and challenge inappropriate behaviour to maintain discipline in security
and authority’s employees.

ix. Supervise tactful deployment of Security staffs required for critical incidents and
major events in the authority.

x. To effectively communicate verbally with customers in often distressing or volatile
situations and other security staff using the internal communication system.

xi. Ensure timely reporting of all incident reports to the management.

xii. Ensure that the contracted staff in the department adhere to assignment instructions

Requirements for Appointment

For appointment to this grade, a candidate must have: –
i. Bachelor’s in Security related studies, that is, Security management, Criminology,
Forensic science/Investigation, Disaster management, Military / Police science, Public
administration or its equivalent qualifications from a reputable institution.
ii. Relevant experience of six (6) years, three (3) of which must be at the grade of Security
Officer or comparable position;
iii. Supervisory course from a recognized institution;
iv. Proficiency in Computer Applications.

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POSITION #4: ACCOUNTANT II

(REF. KEMSA/HRA/ACC/HR/12/2024)
GRADE: SA8
NO. OF VACANCIES: Twelve (12)
TERMS OF SERVICE: One (1) year Contract
BASIC SALARY: As per scale

PURPOSE STATEMENT

The purpose of the Accountant II position is to support the financial operations of the
organization by performing routine accounting tasks, including maintaining accurate
financial records, processing transactions, and preparing reports. This role ensures
compliance with established accounting standards and company policies while assisting in
budget preparation, account reconciliation, and the timely submission of financial
statements.

PRINCIPAL ACCOUNTABILITIES

1. Financial Record Management
   • Prepare and maintain accurate and up-to-date financial records in line with IPSAS
     and organizational policies.
   • Ensure timely and accurate posting of financial transactions into the accounting
     system.
   • Maintain proper documentation for all financial transactions and ensure compliance
     with internal controls.
   • Implementing policies, strategies, legislations, guidelines, frameworks, norms,
     regulations, plans, standards and programs finance and resource mobilization;
   • Ensuring sound financial and accounting principles and controls are applied to all
     financial transactions of the Authority;
2. Budget Implementation and Monitoring
   • Support the preparation of budgetary performance reports by tracking and
     analyzing expenditure against approved budgets.
   • Ensure expenditure is within approved budget limits and report any variances to the
     Senior Accountant.
   • Assist in the preparation of budget forecasts and provide data for decision-making.
3. Financial Reporting
   • Prepare monthly, quarterly, and annual financial reports for review by the Senior
     Accountant.
   • Assist in the preparation of management accounts, financial statements, and
     statutory returns.
   • Generate reconciliations, including bank, debtor, and creditor accounts, and address
     discrepancies.
   • Receiving and analysing quarterly revenue reports of both Medical Supplies Sales
     and Supply Chain fees from various Programs/Development Partners;
   • Ensuring correctness of revenue entries in both Medical Supplies Sales and Supply
     Chain fees from various Programs/Development Partners;
   • Implementing the department’s charter;
   • Undertaking expenditure monitoring and expenditure review and forecast;
   • Fostering a corporate culture that promotes ethical practices and good corporate
     citizenship.
4. Compliance and Audit Support
   • Ensure compliance with tax laws, statutory requirements, and government financial
     regulations.
   • Implementing policies, strategies, legislations, guidelines, frameworks, norms,
     regulations, plans, standards and programs on accounting;
   • Support internal and external audits by preparing required documentation and
     responding to audit queries.
   • Implement recommendations from audit reports to strengthen financial controls.
5. Cash and Treasury Management
   • Monitor petty cash usage and ensure timely replenishment with proper
     documentation.
   • Assist in managing cash flow to ensure operational liquidity.
   • Process payments and ensure proper authorization and documentation for all
     disbursements.
6. Procurement and Inventory Support
   • Verify financial aspects of procurement processes to ensure budgetary compliance.
   • Support the reconciliation of inventory records with financial data to ensure
     accuracy.
7. Stakeholder Liaison
   • Liaise with internal departments, suppliers, and stakeholders on financial matters.
   • Provide financial data and support to the Senior Accountant for effective decision-
     making.

Requirements for Appointment

For appointment to this grade, an officer must have:
(i) Bachelor’s degree in any of the following disciplines: – Commerce
(Accounting/Finance option), Business Finance & Banking, Economics, or its
equivalent qualification from a recognized institution.
(ii) Proficiency in computer applications.

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POSITION #5: SENIOR ACCOUNTANT

(REF. KEMSA/HRA/SACC/HR/12/2024)
GRADE: SA6
NO. OF VACANCIES: Eight (8)
TERMS OF SERVICE: One (1) year Contract
BASIC SALARY: As per scale

PURPOSE STATEMENT

The purpose of the Senior Accountant position is to oversee and manage the organization’s
financial accounting functions, ensuring the accuracy, integrity, and timeliness of financial
reports. This role is responsible for supervising accounting staff, preparing complex
financial statements, conducting in-depth analysis, and ensuring compliance with
regulatory standards and internal controls. The Senior Accountant plays a key role in
budgeting, forecasting, and providing strategic insights to management for decision-
making.

PRINCIPAL ACCOUNTABILITIES

The jobholder will have the following principal accountabilities:

Key Responsibilities:

1. Financial Management
   • Oversee the preparation and maintenance of accurate financial records and ensure
     timely submission of statutory returns.
   • Ensure compliance with public sector financial regulations, IPSAS, and the
     organization’s policies.
   • Monitor the implementation of financial policies and guidelines to enhance internal
     control and financial accountability.
   • Provide cost and tax insights to support pricing strategies, procurement decisions,
     and resource allocation.
   • Contribute to financial models for donor-funded projects and sustainability
     planning.
   • Evaluate the tax and cost implications of business expansion or restructuring
     initiatives.
2. Budgeting Cost Analysis, Inventory Costing and Valuation
   • Coordinate the preparation of departmental and organizational budgets.
   • Monitor and control budget performance, identify variances, and recommend
     corrective actions.
   • Provide guidance on budget preparation to ensure alignment with organizational
     objectives and government priorities.
   • Analyze the cost structure of goods and services to ensure optimal resource
     allocation and pricing strategies.
   • Collaborate with other departments to prepare cost budgets and forecasts aligned
     with organizational objectives.
   • Provide recommendations to improve cost efficiency and reduce wastage.
   • Develop and maintain accurate costing models for inventory, including
     pharmaceuticals and medical supplies.
   • Ensure proper valuation of inventory in line with IPSAS and organizational policies.
   • Analyze inventory holding costs and recommend measures to optimize stock levels.
3. Financial Reporting
   • Prepare monthly, quarterly, and annual financial statements and reports for internal
     and external stakeholders.
   • Ensure timely submission of financial reports to the National Treasury, the Office of
     the Auditor-General, and other relevant authorities.
   • Analyze financial performance and provide recommendations to enhance efficiency
     and sustainability.
4. Internal Controls and Compliance
   • Implement and monitor internal controls to safeguard organizational assets.
   • Ensure compliance with tax regulations, statutory obligations, and other relevant
     legal requirements.
   • Facilitate internal and external audits and implement recommendations to
     strengthen financial systems.
   • Implement and monitor internal controls to mitigate tax and cost accounting risks.
   • Ensure compliance with public sector regulations, including those from the Public
     Procurement and Asset Disposal Act.
   • Conduct regular reviews to identify and address any gaps in the accounting
     processes.
5. Cash Flow and Treasury Management
   • Monitor cash flow and manage the organization’s liquidity to meet operational
     needs.
   • Supervise bank reconciliations, fund transfers, and management of bank accounts.
   • Ensure timely disbursement of funds in line with approved budgets.
6. Tax Compliance and Reporting
   • Ensure compliance with all applicable tax laws, including VAT, withholding tax,
     PAYE, and corporate income tax.
   • Prepare and file accurate and timely tax returns with the Kenya Revenue Authority
     (KRA).
   • Maintain up-to-date records of tax payments and deductions to ensure audit
     readiness.
   • Provide guidance on tax-efficient strategies to minimize tax liability within legal and
     regulatory frameworks.
   • Advise management on the tax implications of key business decisions, contracts, and
     policies.
   • Monitor changes in tax legislation and assess their impact on the organization.
7. Stakeholder Engagement
   • Liaise with the National Treasury, external auditors, and other stakeholders on
     financial matters under the guidance of the Finance Manager
   • Provide financial advisory support to departmental heads and management.
   • Represent the organization in financial forums and meetings as assigned.
   • Collaborate with KRA and other regulatory authorities to resolve tax-related issues
     and ensure smooth compliance.

Requirements for Appointment

(i) Bachelor’s degree in any of the following disciplines: – Commerce (Accounting/Finance
option), Business Finance & Banking, Economics, or its equivalent qualification from a
recognized institution.
(ii) Relevant work experience of four (6) years’, two (2) of which should have been at the
grade of Finance Officer I/Accountant I, or in a comparable position
(iii) Must be a Certified Public Accountant, CPA(K) or equivalent qualification
(iv) Member of the Institute of Certified Public Accountants of Kenya (ICPAK) or relevant
body in good standing
(v) Experience in tax and cost accounting will be an added advantage.
(vi) Proficiency in computer applications

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Those interested and who meet the above requirements are invited to apply.

The application, accompanied with a detailed curriculum vitae, copies of certificates
and testimonials addressed as below should reach the Chief Executive Officer not later
than 10th January 2025.

The applicant’s envelope should quote the Reference Number of the position they are
applying for.

Chief Executive Officer,
Kenya Medical Supplies Authority,
National Supply Chain Center, Embakasi,
Off. Airport North Road,
P.O. Box 47715-00100,
NAIROBI
Attn. Director Human Resource & Administration

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We are an equal opportunity employer and are committed to attracting and retaining the best employees from all backgrounds. Only shortlisted applicants will be contacted.

KEMSA -JDs for the advertised positions – 17th December 2024

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—- END OF JOB DESCRIPTION —-

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APPLY NOW FOR ANY OF THE ABOVE VACANCIES

Join KEMSA and make a tangible impact on public health. You will have the opportunity to grow professionally, collaborate with experienced colleagues, and innovate in an organization dedicated to enhancing the health sector in Kenya.

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TITLE: EXPERTLY CRAFTED SAMPLE COVER LETTER

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]

[Date]

Chief Executive Officer
Kenya Medical Supplies Authority
National Supply Chain Center, Embakasi
Off Airport North Road
P.O. Box 47715-00100
Nairobi, Kenya

Dear Hiring Manager,

Re: Application for [Specify Position and Reference Number]

I am writing to express my strong interest in the [Position Title] at KEMSA, as advertised under Reference Number [insert reference]. With a demonstrated background in [relevant field or specialization] and a passion for public health and supply chain efficiency, I believe my experience aligns well with the responsibilities outlined for this role.

Throughout my [number of years] years of professional experience, I have successfully [mention a key achievement related to the position], honed my skills in [list relevant skills], and maintained compliance with industry standards. I am also adept at [mention another specific skill, e.g., leadership, budgeting, strategic planning, or risk management], which I believe will be valuable in fulfilling the principal accountabilities of the role.

My educational background in [mention your highest relevant qualification], combined with my commitment to teamwork, integrity, and innovation, ensures that I will quickly adapt to KEMSA’s culture and values. I am particularly attracted to KEMSA’s dedication to strengthening healthcare across Kenya, as I too share the vision of improving public health outcomes through efficient supply chain management and best practices.

Thank you for reviewing my application. I welcome the opportunity to further discuss how my experience and enthusiasm can contribute to KEMSA’s mission and strategic objectives. I look forward to hearing from you soon.

Yours sincerely,
[Your Name]

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