Join Our Team as an Officer – Port Operations at Kenya Tea Development Agency (KTDA)

Join Our Team as an Officer – Port Operations at Kenya Tea Development Agency (KTDA)

Position Level: Mid-Level

Are you ready to take on a pivotal role in the world of logistics and port operations? At Kenya Tea Development Agency (KTDA), we’re seeking a dedicated Officer – Port Operations to join our dynamic team. In this role, you’ll be at the heart of ensuring the smooth flow of cargo through the port and its timely delivery to the terminal. As you embark on this exciting journey, we encourage you to explore our scholarship opportunity, which may aid you in pursuing further studies related to your field.

Main Duties and Responsibilities

1. Port Activity Planning and Scheduling

• Develop efficient traffic flow plans and schedules within the port.

2. Documentation Preparation

• Ensure the seamless transfer of cargo to CLC by preparing necessary documentation at the port.

3. Invoice Management

• Collect KPA invoices for settlement and manage KPA gate pass issuance through Kwatos and ICMS.

4. Cargo Coordination

• Coordinate cargo movement in collaboration with transporters.

5. Query Resolution

• Address port-related queries and provide up-to-date information on cargo movement from the port to the yard.

6. Cargo Monitoring

• Assist port assistants in tracking cargo movement from the port to the yard.

7. Cargo Reconciliation and Security

• Reconcile cargo transfers and ensure the safety and security of cargo.

8. Staff Administration

• Take charge of staff administration within the department, including shift scheduling, leave management, and performance evaluations.

9. Client Updates

• Keep clients informed in real-time about their cargo’s status.

10. Financial Oversight

• Control and approve fuel, flexi, and overtime expenses.

11. Compliance

• Ensure adherence to all relevant documentation requirements for the transfer of containers/cargo as stipulated by KPA, KRA, and other government agencies.

12. Billing and Liaison

• Oversee billings from ICD and collaborate with Accounts Payable Officers at CLC for payment, reconciliations, and claims.

13. Reporting

• Prepare daily port activity reports and circulate them to management.

14. Statutory Compliance

• Ensure compliance with OHSE requirements for cargo release at the port.

15. Documentation Accuracy

• Provide prompt and accurate documentation of cargo movement in line with approved procedures and policies.

16. Stakeholder Engagement

• Liaise with shipping companies, customs authorities, port workers, and other stakeholders.

17. Budgeting

• Assist in developing the port’s annual budget.

18. Expense Control

• Monitor expenses and ensure cost-effective operations.

19. Miscellaneous Duties

• Perform any other duties as assigned from time to time.

Knowledge and Skills Required

To excel in this role, you should possess:

1. Education

• A Bachelor’s degree in a business-related field with a focus on Freight Management or Logistics, or an equivalent qualification.

2. Diploma

• A diploma in Clearing and Forwarding.

3. Experience

• A minimum of 5 years of experience in port operations.

4. Additional Knowledge

• Familiarity with Kwatos and ICMS is a valuable asset.

5. Industry Knowledge

• A thorough understanding of the relevant industry/sector and knowledge of regulatory requirements affecting the sector.

6. Analytical Skills

• Strong analytical skills and a results-oriented mindset.

7. Integrity

• High standards of integrity and ethical practice.

8. Team Player and Leader

• The ability to function effectively both as a team player and a team leader.

9. Problem-Solving

• Proficiency in problem-solving and decision-making.

10. Risk Management

• The capability to identify and respond to risk areas within the department.

11. People Management

• Effective people management and conflict resolution skills.

How to Apply

Don’t miss this opportunity to be a part of our dedicated team. Apply online using our recruitment portal by 27th October 2023.

Note: Only short-listed candidates will be contacted. Any form of canvassing will lead to automatic disqualification. Chai Logistics Centre Ltd is an equal opportunity employer.

Expert Tips To Be A Successful Applicant

1. Tailor Your Application: Customize your application to highlight relevant experiences and skills in the field of port operations.
2. Show Industry Knowledge: Demonstrate your understanding of the logistics and port operations sector to stand out as a knowledgeable candidate.
3. Highlight Leadership Abilities: Showcase instances where you’ve taken the lead or played a pivotal role in a team.
4. Problem-Solving Stories: Share examples of how you’ve effectively resolved challenges in your previous roles.
5. Integrity Matters: Emphasize your commitment to high ethical standards and integrity in the workplace.
6. Effective Communication: Highlight your ability to communicate with various stakeholders, a crucial skill in port operations.
7. Budgeting Experience: If applicable, discuss your experience in budgeting or financial management.
8. Expense Management: Mention instances where you’ve successfully controlled expenses in your previous positions.
9. Documentation Precision: Stress your attention to detail in documentation, a critical aspect of port operations.
10. Conflict Resolution: Share examples of how you’ve handled conflicts within a team or with stakeholders professionally and effectively.

Frequently Asked Questions

1. What qualifications are required for this role?

• A Bachelor’s degree in a relevant field, a diploma in Clearing and Forwarding, and at least 5 years of port operations experience.

2. When is the application deadline?

• The application deadline is 27th October 2023.

3. What should I include in my application?

• Your application should highlight your relevant experience, skills, and industry knowledge.

4. How can I contact the recruitment team?

• For inquiries, please contact our recruitment team through the provided contact details on our website.

5. Is this a full-time position?

• Yes, this is a full-time position.

6. What opportunities for career growth are available within KTDA?

• We encourage and support career growth and development for our employees through various training and advancement opportunities.

7. Can I apply if I have experience in a related field, but not specifically in port operations?

• Yes, as long as you have relevant skills and experience, you are encouraged to apply.

8. Are there any travel requirements for this role?

• Some travel may be required as part of the position’s responsibilities.

9. How will I be informed if I’m short-listed for an interview?

• Short-listed candidates will be contacted directly via the contact information provided in their applications.

10. What is the company culture like at Chai Logistics Centre Ltd?

• Chai Logistics Centre Ltd promotes a diverse and inclusive culture, and we value integrity, teamwork, and professionalism.