JOB OPPORTUNITIES AT THE NATIONAL COUNCIL FOR POPULATION AND DEVELOPMENT

JOB OPPORTUNITIES AT THE NATIONAL COUNCIL FOR POPULATION AND DEVELOPMENT

Are you ready to make a positive impact on society? Join the National Council for Population and Development (NCPD), a Semi-Autonomous Government Agency under the National Treasury and Ministry of Planning, in its mission to shape a better future. We are currently seeking dynamic individuals to fill the following positions:

Assistant Director of Population – Grade NCPD 4

ADVERT NO.001/2023 (1 Post)

Reporting to Deputy Director, Technical Services

Duties and Responsibilities

Headquarters

• Undertaking research on population issues and development of research papers.
• Carrying out analysis of research documents prepared by stakeholders.
• Implementation and updating of National Population Policy; development of policy briefs.
• Coordination of population programs/projects undertaken by various stakeholders and monitoring and evaluating ongoing projects/programs.
• Collecting, receiving, and analyzing program data and assessing their impact on population issues.
• Formulating and appraising project proposals.
• Developing annual and quarterly work plans, performance contracts, and reports.
• Coordinating international and regional programs and developing plans of action.
• Ensuring the public is well informed on key policy issues on population through publications, barazas, newsletters, mass media, electronic media, shows, exhibitions, conferences, etc.
• Carrying out advocacy for support on population programs.

Regional/County Offices

• Coordination of regional population programs/projects and plans of action.
• Supervising collecting, receiving, and analyzing population programs.
• Liaising with other population stakeholders for formulation and appraisal of project proposals.
• Developing the County’s annual and quarterly work plans, performance contracts, and reports.
• Ensuring analysis of research documents prepared by stakeholders in the County.
• Developing research papers.
• Ensuring regional implementation of National Population Policy.
• Developing regional policy briefs.
• Communication, advocacy, and public education.

Qualifications and Experience

• Minimum of four years of experience in a similar role.
• A Master’s Degree in Economics, Population Studies, Demography, or a relevant qualification.
• Completion of a senior management course.
• Proficiency in computer applications.
• Demonstrated merit and ability.

Job Level: Mid-Senior Level

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Chief Public Relations Officer – Grade NCPD 4

ADVERT NO.002/2023 (1 Post)

Reporting to the Director General

Duties and Responsibilities

• Guides the development, review, and implementation of the Council’s corporate communication policies, standards, strategies, guidelines, procedures, programs, and plans.
• Coordinates corporate communication activities during Council’s events and conferences.
• Drives promotion of the NCPD brand to enhance visibility and image.
• Responsible for implementation of the NCPD Corporate Communication Policy.
• Spearheads and maintains appropriate relations and protocols with both internal and external publics.
• Coordinates perception surveys, media research & analysis, PR research, gather communication intelligence, and carry out audience analysis.

Job Level: Senior Level

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Senior Supply Chain Management Officer – NCPD 5

ADVERT NO.003/2023 (1 Post)

Reporting to the Chief Supply Chain Management Officer

Duties and Responsibilities

• Implementing existing Supply Chain Management policies, strategies, regulations, guidelines, manuals, and procedures.
• Implementation of e-procurement strategies.
• Drafting communication of outcomes of procurement evaluations and service delivery.
• Conducting market research, surveys, and analysis.
• Drafting procurement and disposal programs, plans, strategies, and budgets.
• Sourcing suppliers.
• Carrying out stocktaking, stock control, and stock audit.
• Preparing agendas and minutes of tender/procurement committees.
• Preparing tender and contract documents.
• Providing support to end users on procurement guidelines.

Job Level: Mid-Senior Level

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Senior Management Accountant – NCPD 5

ADVERT NO.004/2023 (1 Post)

Reports to Chief Accountant

Duties and Responsibilities

• Verifying payment vouchers and committal documents to ensure compliance with approved procedures, rules, and regulations.
• Supervising daily cash count and posting of transactions.
• Ensuring safe custody of cash, cheques, financial records, and other accountable documents.
• Liaising with suppliers to facilitate reconciliation of accounts.
• Evaluating and scrutinizing expenditure proposals.
• Ensuring statutory deductions are remitted to relevant authorities.
• Preparing cash flow forecasts statements.
• Carrying out accounting operational performance analysis.
• Preparing final accounts and statements.

Job Level: Mid-Senior Level

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Population Programme Officer – NCPD 6

ADVERT NO.005/2023 (5 Posts)

Reports to Senior Population Programme Officer

Duties and Responsibilities

• Assist in collecting, receiving, and analyzing program data and assessing their impact on population issues.
• Assist in preparing preliminary reports for research papers.
• Assist in coordinating/undertaking research activities.
• Assist in formulating and appraisal of project proposals.
• Assist in dissemination of information to the public through publications, barazas, newsletters, mass media, shows, exhibitions, conferences.
• Participate in carrying out population advocacy activities.
• Assist in coordinating population programs in the County.
• Assist in the development of county plans of action.
• Conduct monitoring and evaluation of population activities in the county.
• Participate in undertaking program coordination activities.
• Proficiency in Microsoft Office applications and an understanding of ICT software tools for qualitative and quantitative research and monitoring and evaluation.

Minimum Qualifications and Experience

• Bachelor’s Degree majoring in either Population Studies or Demography or its equivalent qualification from a recognized university. OR
• A Bachelor’s degree in any of the following Social Science disciplines: – Economics, Sociology, Statistics, or relevant qualification from a recognized university with a postgraduate qualification in Population Studies or Demography.
• Proficiency in Microsoft Office applications.
• Shown merit and competency in data collection, data processing, and report writing.

Job Level: Entry Level

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Driver II – NCPD 9

ADVERT NO.006/2023 (1 Post)

Reports to Senior Administration Officer

Duties and Responsibilities

• Driving the vehicle as authorized.
• Ensuring security and safety of the vehicle, passengers, and goods on and off the road.
• Maintaining daily work ticket.
• Ensuring routine service and maintenance of the vehicle.
• Carrying out routine checks on vehicle’s cooling, oil, electrical, and brake systems and tire pressure.
• Detecting and reporting vehicle defects on time.
• Ensuring vehicle cleanliness.
• Reporting accidents promptly and following up on police abstracts.
• Inspecting vehicles and keeping up-to-date insurance documents.

Requirements for Appointment

• Kenya Certificate of Secondary Education (KCSE) mean grade D or its equivalent.
• Valid Class BCE Driving License free from any endorsement.
• At least two years of previous satisfactory driving experience after obtaining the driving license.
• First-Aid Certificate Course lasting not less than one week from St. John Ambulance or Kenya Institute of Highways and Building Technology (KIHBT) or any other recognized Institution.

Job Level: Entry Level

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Method of Application

Applicants who meet the above requirements should send their application letter together with a detailed CV indicating three names of references, current position/grade, and daytime telephone numbers, copies of academic and professional certificates, testimonials, and a copy of National Identity Card/Passport to:

The Director General, National Council for Population and Development P. O. Box 48994-00100 Chancery Building, 4th Floor NAIROBI – KENYA

on or before 5:00 pm (East African Time) on 21st November, 2023.

Hand-delivered applications can be delivered to National Council for Population and Development Head Office situated at the Chancery Building, 4th floor, Valley Road. Please note that only shortlisted candidates will be contacted, and canvassing will lead to automatic disqualification.

Note: Only shortlisted candidates will be contacted for interviews. Canvassing will lead to automatic disqualification.

Note: Successful candidates after interviews will be required to obtain the following documents: a) Certificate of good conduct from the Directorate of Criminal Investigations (DCI) b) Tax Compliance Certificate from Kenya Revenue Authority (KRA) c) Clearance Certificate from Higher Education Loans Board (HELB) d) Clearance from Ethics and Anti-Corruption Commission (EACC) e) Clearance Certificate from a Credit Reference Bureau (CRB)

NCPD is an equal opportunity employer; persons with disabilities and people from marginalized groups with requisite qualifications are encouraged to apply.

Please write in English language.

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Expert Tips To Be A Successful Applicant

Are you ready to excel in your application process? Here are 10 expert tips to increase your chances of success in securing a position with the National Council for Population and Development:

1. Tailor Your Application: Customize your application to match the specific job requirements and responsibilities. Highlight your relevant skills and experiences.

Example: If you’re applying for the Chief Public Relations Officer position, emphasize your expertise in corporate communication and media engagement.

2. Showcase Achievements: Provide concrete examples of your accomplishments in your previous roles, demonstrating your impact and contribution.

Example: Mention how you successfully implemented a corporate communication policy in your previous organization, leading to improved visibility and image.

3. Highlight Leadership: If you have held leadership roles, emphasize your ability to manage and mentor staff, as this is often a valued skill.

Example: Detail your experience in mentoring and managing a team of communication professionals.

4. Professional Development: Mention any relevant professional courses or certifications you’ve completed to show your commitment to continuous learning.

Example: Highlight your completion of a senior management course, showcasing your dedication to improving your skills.

5. IT Skills: Proficiency in computer applications is highly valued. Ensure you mention your computer skills and familiarity with relevant software.

Example: Include your proficiency in Microsoft Office applications, which are essential for most roles.

6. Attention to Detail: Submit a meticulously prepared application, free from errors and typos, to demonstrate your attention to detail.

Example: Carefully proofread your application to avoid any grammatical or spelling mistakes.

7. Clarity in Communication: Use clear and concise language to convey your ideas effectively.

Example: Keep your responses to the point, ensuring the hiring team can quickly understand your qualifications.

8. Demonstrate Adaptability: Highlight your ability to adapt to different working environments and your willingness to learn and grow.

Example: Mention any experiences where you successfully adapted to new roles or industries.

9. Prepare for Interviews: If you’re shortlisted, be ready to discuss your application in-depth and provide additional examples of your qualifications.

Example: Be prepared to elaborate on the projects you mentioned in your application during the interview.

10. Follow Instructions: Ensure you submit all required documents and adhere to the application process outlined in the job posting.

Example: Submit all the necessary documents, such as your Certificate of Good Conduct, Tax Compliance Certificate, and other required clearances.

Good luck with your application process! We look forward to having you on our team.

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Frequently Asked Questions

1. What is the application deadline for these positions?

• The application deadline is 5:00 pm (East African Time) on 21st November, 2023.

2. How can I submit my application?

• You can submit your application by sending your documents to the provided address or by hand-delivering them to the NCPD Head Office.

3. Can I apply for multiple positions?

• Yes, you can apply for multiple positions if you meet the qualifications and requirements for each position.

4. What documents are required for the application?

• You need to submit an application letter, a detailed CV, copies of academic and professional certificates, testimonials, and a copy of your National Identity Card/Passport.

5. How will I know if I’ve been shortlisted for an interview?

• Only shortlisted candidates will be contacted for interviews. You will be informed via the contact information you provide in your application.

6. Are there opportunities for career growth within NCPD?

• Yes, NCPD offers opportunities for career growth and development. As you gain experience and demonstrate your abilities, you can progress in your career within the organization.

7. Is NCPD an equal opportunity employer?

• Yes, NCPD is an equal opportunity employer, and individuals with disabilities and those from marginalized groups are encouraged to apply.

8. Canvassing will lead to automatic disqualification. What does this mean?

• Canvassing refers to attempts to influence the recruitment process through inappropriate means, such as lobbying, bribing, or using personal connections. Any such attempts will result in automatic disqualification from the application process.

9. Are there specific qualifications for entry-level positions?

• The qualifications for entry-level positions vary depending on the job. Please review the specific requirements for each position in the job descriptions.

10. How can I contact NCPD for additional information or inquiries? – You can contact NCPD through the provided contact information in the job descriptions or visit the NCPD Head Office for in-person inquiries.

We hope these FAQs provide clarity on the application process. If you have more questions, feel free to contact us.

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