Internships Opening – Operations Intern REF: AFD/PLT/08-2024

Job Opening – Operations Intern REF: AFD/PLT/08-2024

1. Job Title: Operations Intern

1.1 Reporting to: Operations Manager

1.2 Unit: Operations

1.3 Physical Location: Wilson Airport, Nairobi

1.4 Number of Positions Required: Two (2)

---

2. Company Overview: AMREF Flying Doctors

AMREF Flying Doctors is a premier aero-medical provider in Africa, headquartered in Nairobi, Kenya, at Wilson Airport. The company specializes in providing air evacuation services during medical emergencies, as well as air ambulance transfers between healthcare facilities. Additionally, AMREF Flying Doctors offers medical repatriation services to Europe, Asia, and North America, facilitated by their fleet of fully-owned dedicated ambulance aircraft. Patients can be transported from anywhere in Africa to global destinations.

As a subsidiary of Amref Health Africa, the leading health organization on the continent, AMREF Flying Doctors plays a pivotal role in advancing the organization’s mission to achieve lasting health changes across Africa. Accredited by the European Aeromedical Institute (EURAMI) for 15 consecutive years, the company has twice been honored with the ITIJ Air Ambulance Provider of the Year Award. For more information, visit AMREF Flying Doctors Website.

---

3. Overall Responsibility of the Job

The primary purpose of the Operations Intern role is to support the efficient coordination of flights, ensuring safety and compliance with aviation regulations during service delivery. This position is guided by the Kenya Civil Aviation Regulations and Company Policy. Key responsibilities include flight planning, communication with aircraft commanders, monitoring flight operations, and providing administrative support to the Operations Department.

---

4. Key Responsibilities

4.1 Flight Operations

• Assist in Coordinating Daily Flight Activities: Work closely with the flight operations team to ensure the alignment of flight activities with client expectations and aviation requirements.
• Support Flight Planning and Dispatch Processes: Contribute to flight planning and dispatch processes while adhering to the company’s Standard Operating Procedures (SOPs) under supervision.
• Timely Completion and Submission of Flight Plans: Ensure the timely completion and submission of flight plans for active flights.
• Facilitate the Clearance Process: Assist in the clearance process by delivering manifests to immigration offices.
• Maintain Comprehensive Records: Maintain accurate records, including flight and event logs, aircrew flying records, and flight operations records for inbound and outbound flights.

4.2 Flight Monitoring & Effective Communication

• Establish and Manage Air-to-Ground Radio Communication: Establish and manage effective air-to-ground and point-to-point radio communication with aircraft commanders.
• Data Entry and Post-Flight Filing: Assist in the data entry of all relevant flight information into the company database system. Additionally, ensure post-flight filing of flight operations documents for monitoring purposes.

4.3 Flight Operations Administration

• Administrative Assistance: Provide administrative assistance to the Operations Department, including tasks such as organizing and replenishing stationery supplies to align with departmental demands.
• Additional Assignments: Attend to any additional work-related assignments delegated by the Operations Manager and Duty Officer.

---

5. Qualifications

5.1 Required Qualifications

• Diploma in Flight Operations/Dispatch: A diploma in Flight Operations or Dispatch is required.
• Knowledge in Radio Communication: Proficiency in radio communication is essential.
• Proficiency in Computer Studies: Proficiency in computer studies, including Word, Excel, PowerPoint, Outlook, and Internet, is necessary.

5.2 Skills and Competencies

• Teamwork: Ability to work effectively within a team.
• Communication Skills: Excellent communication and interpersonal skills.
• Adaptability: Ability to learn and adapt to new tasks quickly.
• Time Management: Ability to manage time effectively.
• Dependability and Flexibility: Dependable, flexible, and able to work in a fast-paced environment.
• Self-Motivation and Confidence: Self-motivated and confident in handling tasks.
• Attention to Detail: Detail-oriented with a strong focus on accuracy.

---

6. Environmental Conditions

AMREF Flying Doctors operates within a twenty-four-hour work environment due to the nature of its operations. This requires a flexible approach to working hours, as the position demands round-the-clock availability to respond to operational needs.

---

7. How to Apply

If you are passionate about contributing to Africa’s leading Aero-medical and Health solutions provider, submit your application by Monday, 09 September 2024. Attach a cover letter specifying how you meet the criteria and what you bring to AMREF Flying Doctors (AFD) along with an updated CV in PDF format.

Please visit the following links to view job details and requirement or click APPLY FOR JOB AT THE END OF THIS PAGE:

• AMREF Flying Doctors Website
• Amref Health Africa Website

Feedback

Feedback will be provided to shortlisted candidates only.

Important Notes

• No Recruitment Fees: AMREF Flying Doctors does not charge any money at any stage of the recruitment and selection process and has not retained any agent for recruitment.
• Official Communication: Official emails from AMREF Flying Doctors will arrive from a @flydoc.org address.
• Commitment to Safeguarding: AMREF Flying Doctors is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff to share this commitment.
• Equal Opportunity Employer: AMREF Flying Doctors is an equal opportunity employer and maintains a non-smoking environment policy.

---

TELEGRAM CHANNEL

By implementing these strategies, AMREF Flying Doctors aims to attract top talent and ensure a seamless recruitment process. The Operations Intern role is integral to the organization’s mission to provide efficient, safe, and compliant flight operations. We encourage you to apply if you are passionate about making a difference in the aero-medical field and possess the required qualifications and skills.

Best of Luck: Remember, The Kenyan Job Finder is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal opportunity employer and do not charge any application or recruitment fees, whether refundable or not.

Share This Opportunity

Please circulate this job opportunity to relatives, friends, and colleagues who may be interested in this role. Sharing this job listing will help us reach potential candidates who are passionate about making a difference in the field of aero-medical services.