Imarika SACCO – Join Our Team!

Office Assistant Vacancy at Mariakani Branch

Overview:

Imarika SACCO invites applications for the role of Office Assistant at our Mariakani Branch. If you are a meticulous individual with excellent organizational skills, we welcome you to be part of our dynamic team. This is a permanent and pensionable position with a Grade 9 job level.

Job Summary:

As an Office Assistant, you will play a crucial role in maintaining cleanliness, providing full-time support to various departments, and ensuring the smooth operations of our Mariakani Branch. Reporting to the Customer Care Officer, you’ll contribute to creating a conducive working environment.

Duties and Responsibilities:

1. Full-Time Departmental Support:
   • Provide dedicated support to all departments as assigned.
2. Meeting Arrangements:
   • Efficiently arrange meeting venues in advance.
3. Administrative Tasks:
   • Perform photocopying tasks and clerical duties as required.
4. Hospitality:
   • Prepare and serve tea to staff and visitors.
5. Messenger Duties:
   • Carry out office messenger duties when needed.
6. Asset Management:
   • Take care of SACCO assets, including routine accounting.
7. Office Maintenance:
   • Undertake minor repairs and report major ones promptly.
   • Ensure cleanliness of office equipment, compound, furniture, and files.
8. Member Assistance:
   • Assist members with necessary information.
9. Inventory Management:
   • Keep an inventory of office supplies and reorder as needed.
10. Registry Maintenance:
    • Maintain the branch registry.
11. Marketing and Representation:
    • Competently represent the SACCO when required.
12. Additional Duties:
    • Undertake any lawful duty as assigned.

Qualifications:

• KCSE C-(Minus) and above.
• Professional Certificate in Computer Applications.
• Minimum 1 year of relevant experience.
• Any certificate from a recognized institution.
• Certificate in accounting/business-related course (added advantage).
• Good communication skills, a pleasant personality, and a positive attitude.

How to Apply:

Qualified candidates are invited to apply by sending their Cover Letter, CVs, certificates, and testimonials to: Human Resource Manager

Imarika DT SACCO Ltd

P.O Box 712-80108

Kilifi.

Hard copy applications should reach us by 5th December 2023.

Note: Only shortlisted candidates will be contacted.

Expert Tips to Be a Successful Applicant:

1. Tailor Your Resume:
   • Customize your resume for the Office Assistant role. Highlight relevant skills and experiences that align with the job requirements.
2. Showcase Attention to Detail:
   • Emphasize instances where your attention to detail made a positive impact on your previous roles.
3. Highlight Team Collaboration:
   • Share examples of successful collaboration with team members to demonstrate your ability to work harmoniously.
4. Demonstrate Adaptability:
   • Describe situations where you adapted to changes in the workplace or took on new responsibilities.
5. Emphasize Communication Skills:
   • Showcase effective communication skills through past experiences, emphasizing clarity and transparency.
6. Illustrate Problem-Solving Abilities:
   • Provide examples of problems you’ve encountered at work and how you successfully resolved them.
7. Exhibit Time Management Skills:
   • Share instances where you efficiently managed your time, balancing multiple tasks effectively.
8. Express Enthusiasm for Learning:
   • Demonstrate your willingness to learn and adapt by mentioning instances where you acquired new skills.
9. Provide Relevant Certifications:
   • Include details of any additional certifications relevant to the Office Assistant role.
10. Craft a Thoughtful Cover Letter:
    • Write a compelling cover letter expressing your genuine interest in the role and how your skills make you an ideal candidate.

Frequently Asked Questions:

1. What qualifications are required for the Office Assistant role?
   • The role requires a minimum of KCSE C-(Minus), a Professional Certificate in Computer Applications, and at least 1 year of experience.
2. How can I apply for the position?
   • Interested candidates should submit their applications, including a Cover Letter and CV, to the Human Resource Manager at the provided address.
3. Is there room for career growth within Imarika SACCO?
   • Imarika SACCO encourages career development and provides opportunities for growth within the organization.
4. What sets Imarika SACCO apart as an employer?
   • Imarika SACCO values a positive work environment, teamwork, and professional development, making it an ideal workplace.
5. Are there opportunities for additional training and certifications?
   • Imarika SACCO supports continuous learning and may provide opportunities for additional training and certifications.
6. How does Imarika SACCO contribute to the community?
   • Imarika SACCO actively participates in community initiatives and social responsibility projects.
7. What is the working culture like at Imarika SACCO?
   • Imarika SACCO promotes a collaborative and inclusive working culture, fostering a sense of belonging among employees.
8. Is the Office Assistant role strictly administrative?
   • While the role includes administrative tasks, there are opportunities to contribute to various functions within the SACCO.
9. What is the recruitment process timeline?
   • Shortlisted candidates will be contacted for interviews within a few weeks after the application deadline.
10. How does Imarika SACCO support work-life balance?
    • Imarika SACCO recognizes the importance of work-life balance and implements policies to support employees’ well-being.

Cover Letter Sample:

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

Human Resource Manager
Imarika DT SACCO Ltd
P.O Box 712-80108 Kilifi.

Dear Hiring Manager,

I am writing to express my interest in the Office Assistant position at Imarika SACCO, as advertised. With a proven track record in providing administrative support, managing office operations, and ensuring a conducive work environment, I am confident in my ability to contribute to the success of your team.

In my previous role at [Previous Company], I demonstrated exceptional organizational skills, attention to detail, and a commitment to maintaining a clean and efficient workspace. My proficiency in computer applications, combined with my positive attitude and effective communication skills, aligns with the requirements of the Office Assistant role at Imarika SACCO.

I am excited about the opportunity to contribute to Imarika SACCO’s mission and growth. Enclosed is my resume, providing further details about my qualifications and experiences. I look forward to the possibility of discussing how my skills and background make me a strong fit for this position.

Thank you for considering my application. I am eager to contribute to the success of Imarika SACCO and help achieve its objectives.

Sincerely,

[Your Full Name]