Human Resource Intern – Nairobi, Kenya | Jubilee Insurance

Human Resource Intern – Nairobi, Kenya | Jubilee Insurance

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Job Title: Human Resource Intern

Location: Nairobi, Kenya
Company: Jubilee Insurance
Job Type: Internship
Job Category: Human Resource Management Jobs in Kenya | Jubilee Insurance Jobs in Kenya

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Company Overview:

Jubilee Insurance, established in August 1937, is the first locally incorporated insurance company in Mombasa, Kenya. As the largest composite insurer in East Africa, Jubilee Insurance provides a wide range of services, including Life Insurance, Pensions, General Insurance, and Medical Insurance. With a strong legacy and commitment to excellence, Jubilee Insurance has expanded its influence across the region, offering secure and innovative insurance solutions to its clients.

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Role Purpose:

The Human Resource Intern will play a critical role in supporting the Human Resources Business Partner by providing essential administrative support to ensure the smooth operation of the HR department. The intern will assist in executing strategic HR tasks, facilitating communication within the HR department and with other business units, and contributing to the overall effectiveness of HR functions.

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Key Responsibilities:

1. Recruitment Support

• Job Posting: Assist in posting job vacancies on the company’s website, social media platforms, and internal channels.
• Resume Screening: Review resumes and shortlist candidates based on qualifications and experience.
• Interview Coordination: Schedule interviews and maintain communication with candidates throughout the recruitment process.
• Background Checks: Assist in conducting background checks and reference verification for selected candidates.

2. Employee Onboarding

• Documentation: Prepare and process new hire documentation to ensure compliance with company policies.
• Orientation Sessions: Assist in conducting orientation sessions for new employees, providing them with an overview of company policies, culture, and expectations.
• Onboarding Activities: Ensure all onboarding activities, including training and setup, are completed in a timely manner.

3. Benefits Administration

• Benefits Management: Support the administration of employee benefits such as health insurance, pensions, and other company-provided perks.
• Enrollment: Assist in the enrollment process and update employee benefits records as necessary.
• Employee Inquiries: Respond to employee inquiries regarding benefits, ensuring clear communication and timely resolution of issues.

4. Employee Records Management

• Data Management: Maintain and update employee files, ensuring data accuracy and confidentiality.
• Digitalization: Assist in the digitalization and organization of HR records, contributing to the efficiency of record management processes.

5. Employee Engagement

• Event Planning: Support the planning and execution of employee engagement activities and events aimed at fostering a positive workplace culture.
• Feedback Gathering: Assist in gathering feedback from employees and provide input on ways to improve employee satisfaction and engagement.

6. HR Projects

• Research and Analysis: Participate in HR projects and initiatives, providing support in research, data analysis, and reporting.
• Policy Implementation: Assist in the implementation of HR policies and procedures, ensuring they are understood and adhered to by all employees.

7. HR Administration

• General Administration: Handle general HR administrative tasks, including the preparation of HR correspondence, reports, and presentations.
• Daily Support: Provide day-to-day support to the HR team as needed, contributing to the overall efficiency of the department.

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Key Competencies:

1. Communication Skills

• Verbal Communication: Strong verbal communication skills, essential for effective interaction with candidates and employees at all levels.
• Written Communication: Proficient in written communication, ensuring clarity and professionalism in HR documentation and correspondence.

2. Attention to Detail

• Accuracy: Meticulous in handling HR documentation and data, ensuring all information is accurate and up to date.

3. Organizational Skills

• Task Management: Ability to manage multiple tasks and priorities efficiently, ensuring all responsibilities are met in a timely manner.

4. Interpersonal Skills

• Collaboration: Ability to work well with colleagues and interact with employees across all levels of the organization.

5. Confidentiality

• Discretion: Upholds confidentiality in handling sensitive employee information, maintaining trust and integrity.

6. Learning Agility

• Adaptability: Quick to learn and adapt to new processes and systems, showing a willingness to grow in the HR field.

7. HR Knowledge

• Understanding of HR Principles: In-depth understanding of HR principles, practices, and regulations, ensuring compliance and effective HR management.

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Qualifications and Skills:

• Education: Bachelor’s degree in Business Administration, Bachelor of Commerce, or any business or management-related field.
• IT Proficiency: Proficient in MS Word, Excel, and PowerPoint, essential for effective HR documentation and data management.
• Experience: Prior internship or part-time experience in HR or administration is advantageous but not required.

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Company Culture and Benefits:

At Jubilee Insurance, we pride ourselves on fostering a supportive and inclusive work environment where all employees are valued and respected. As an intern, you will have the opportunity to gain hands-on experience in Human Resources, working alongside seasoned professionals who are dedicated to your growth and development.

Benefits Include:

• Health Insurance: Comprehensive health insurance coverage.
• Professional Development: Access to training and development programs.
• Networking Opportunities: Engage with industry professionals and expand your network.

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Application Process:

To apply for the Human Resource Intern position at Jubilee Insurance, please submit your CV, along with copies of relevant documents, to Recruitment@jubileekenya.com. Make sure to use the title of the position as the subject line of your email.

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Closing Date: 26 August 2024

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Additional Information:

Jubilee Insurance is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Note: Jubilee Insurance does not charge any application or recruitment fees. Beware of fraud and report any suspicious activity to our HR department.