KEDA Ceramics
HR Specialist Job Description at KEDA Ceramics Co., Ltd.
Position: HR Specialist
Job Level: Entry/Mid-Level
Location: Along Namanga Road, 6km To Kajiado, Nairobi, Kenya
Company: KEDA (Kenya) Ceramics Co., Ltd.
Contact: P.O. Box: 20434
Tel: +254-20-2673658/9
Fax: +254-20-2587442
Website: KEDA Ceramics Co., Ltd.
About Us:
KEDA (Kenya) Ceramics Co., Ltd. stands as the premier Ceramic Tile Manufacturing Company in Kenya. Situated along Namanga Road, just 6 km from Kajiado town, we specialize in the production of high-quality Ceramic Tiles. Our commitment to excellence and innovation drives us to continuously redefine industry standards.
Role Overview:
Are you a skilled HR professional with a passion for organizational excellence? KEDA Ceramics Co., Ltd. is eagerly seeking a competent and qualified HR Specialist to join our dynamic HR department. As an integral part of our team, you will play a pivotal role in ensuring the smooth operation of HR functions, contributing to our ongoing success.
Duties and Responsibilities:
- System Operation Assessment: Accurately evaluate the functionality and efficiency of HR systems.
- Personnel File Management: Oversee the organization and maintenance of personnel files, ensuring completeness and timeliness of documentation related to employee lifecycle events such as recruitment, promotion, demotion, and transfers.
- Ledger Management: Maintain accurate records and documentation pertaining to HR transactions and activities.
- Employee Holiday Accounts: Manage and monitor employee holiday entitlements and usage, ensuring compliance with company policies and regulations.
- Attendance Management: Implement effective attendance tracking systems, both manual and electronic, to ensure accuracy and accountability.
- Timeliness: Adhere to strict timelines for the processing and filing of attendance records and related documentation.
- Additional Tasks: Collaborate with HR Business Partners to support departmental initiatives and undertake any other duties as assigned.
Education and Qualifications:
- Bachelor’s degree in Business Administration with a focus on Human Resources Management.
- Minimum of 2 years’ experience in attendance management, including proficiency in manual and automated clocking systems.
- Excellent written and verbal communication skills in English and Kiswahili.
- Advanced proficiency in Microsoft Excel for data analysis and reporting purposes.
How to Apply:
If you possess the requisite qualifications and experience outlined above, we invite you to apply for the HR Specialist position by emailing your resume, cover letter, and salary expectations to hr03@twyfordtile.com. Please ensure your application reaches us no later than 16th February 2024, with the subject line “HR SPECIALIST.” Only shortlisted candidates will be contacted for further assessment.
Expert Tips To Be A Successful Applicant for HR Specialist:
- Tailor Your Application: Customize your resume and cover letter to highlight relevant skills and experiences that align with the HR Specialist role at KEDA Ceramics Co., Ltd. Provide specific examples of your achievements in attendance management and personnel administration.
- Demonstrate Communication Skills: Showcase your proficiency in written and verbal communication, emphasizing your ability to interact effectively with diverse stakeholders within the organization.
- Highlight Technical Proficiency: Emphasize your proficiency in Microsoft Excel and other relevant software applications used for HR analytics and reporting. Provide examples of how you have utilized these tools to streamline processes and enhance efficiency.
- Showcase Attention to Detail: Stress your meticulous approach to personnel file management and data accuracy. Employers value HR professionals who demonstrate a high level of attention to detail in their work.
- Illustrate Problem-Solving Abilities: Provide examples of challenging situations you have encountered in previous roles and how you effectively resolved them. Employers seek HR Specialists who can proactively identify and address issues to ensure smooth operations.
- Exhibit Teamwork and Collaboration: Highlight your ability to collaborate effectively with HR Business Partners and other team members to achieve organizational goals. Share instances where you contributed to cross-functional initiatives and projects.
- Stay Updated on HR Trends: Demonstrate your commitment to professional development by staying informed about current trends and best practices in HR management. Be prepared to discuss how you incorporate these insights into your work.
- Emphasize Cultural Fit: Research KEDA Ceramics Co., Ltd.’s values and culture to ensure your application reflects alignment with the company’s ethos. Express your enthusiasm for contributing to a diverse and inclusive workplace environment.
- Prepare for Behavioral Interviews: Anticipate behavioral interview questions related to your past experiences and how they demonstrate your suitability for the HR Specialist role. Practice articulating concise yet compelling responses.
- Follow Up Strategically: After submitting your application, follow up with a polite email expressing your continued interest in the position. Use this opportunity to reiterate your qualifications and enthusiasm for joining the team at KEDA Ceramics Co., Ltd.
Sample Cover Letter for an HR Specialist
[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
HR Department
KEDA (Kenya) Ceramics Co., Ltd.
P.O. Box: 20434
Nairobi, Kenya
Dear Hiring Manager,
I am writing to express my keen interest in the HR Specialist position advertised by KEDA Ceramics Co., Ltd. With a Bachelor’s degree in Business Administration, specializing in Human Resources Management, and over 2 years of hands-on experience in attendance management and personnel administration, I am confident in my ability to contribute effectively to your esteemed organization.
During my tenure at [Previous Company], I successfully implemented and managed attendance tracking systems, ensuring accuracy and compliance with company policies. My proficiency in Microsoft Excel enabled me to analyze attendance data, identify trends, and generate insightful reports to support strategic decision-making by senior management.
I am particularly drawn to the opportunity to join KEDA Ceramics Co., Ltd. and contribute to its ongoing success as the leading Ceramic Tile Manufacturing Company in Kenya. I am impressed by your commitment to excellence and innovation, and I am eager to leverage my skills and expertise to support the HR department in achieving its objectives.
I am excited about the possibility of collaborating with your dynamic team and contributing to the continued growth and success of KEDA Ceramics Co., Ltd. Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm align with the needs of your organization.
Warm regards,
[Your Name]
Frequently Asked Questions (FAQs)
1. What is the role of an HR Specialist at KEDA Ceramics Co., Ltd.?
- The HR Specialist plays a crucial role in managing personnel files, overseeing attendance management systems, and supporting HR Business Partners in various administrative tasks. They ensure compliance with company policies and regulations while contributing to the overall efficiency of HR operations.
2. What qualifications are required for the HR Specialist position?
- Candidates should possess a Bachelor’s degree in Business Administration with a focus on Human Resources Management, along with a minimum of 2 years’ experience in attendance management. Proficiency in written and verbal communication, as well as advanced skills in Microsoft Excel, are also essential.
3. How can I apply for the HR Specialist role at KEDA Ceramics Co., Ltd.?
- Interested candidates can apply by emailing their resume, cover letter, and salary expectations to hr03@twyfordtile.com. Applications must be received by 16th February 2024, with the subject line “HR SPECIALIST.” Only shortlisted candidates will be contacted for further assessment.
4. What sets KEDA Ceramics Co., Ltd. apart as an employer?
- KEDA Ceramics Co., Ltd. is committed to excellence, innovation, and fostering a diverse and inclusive workplace culture. Employees have the opportunity to contribute to industry-leading projects and collaborate with talented professionals in a dynamic environment.
5. Is there room for career growth and advancement within the company?
- Yes, KEDA Ceramics Co., Ltd. values professional development and provides opportunities for career growth and advancement. Employees are encouraged to enhance their skills, pursue further education, and take on additional responsibilities as they progress in their careers.
6. What employee benefits are offered by KEDA Ceramics Co., Ltd.?
- Employee benefits may include competitive salaries, health insurance, retirement plans, paid time off, and opportunities for training and development. Specific benefits may vary depending on the employee’s role and tenure with the company.
7. How does KEDA Ceramics Co., Ltd. support work-life balance?
- KEDA Ceramics Co., Ltd. recognizes the importance of work-life balance and strives to provide flexible work arrangements where possible. Additionally, the company promotes a supportive and inclusive work environment that prioritizes employee well-being.
8. What is the company’s approach to diversity and inclusion?
- KEDA Ceramics Co., Ltd. is committed to attracting and retaining a diverse workforce from all backgrounds and experiences. The company values inclusivity, equity, and respect for all employees, and actively promotes diversity in its hiring and retention practices.
9. How does KEDA Ceramics Co., Ltd. contribute to the local community?
- KEDA Ceramics Co., Ltd. is dedicated to being a responsible corporate citizen and actively participates in community development initiatives. The company supports local schools, healthcare facilities, and other community organizations to create positive social impact.
10. Does KEDA Ceramics Co., Ltd. charge any application or recruitment fees?
- No, KEDA Ceramics Co., Ltd. is an equal opportunity employer and does not charge any application or recruitment fees to candidates. All job opportunities are based on merit, and selection processes are conducted in a fair and transparent manner.
Possible HR Specialist Interview Questions With Answers:
- Can you describe your experience with attendance management systems?
- Answer: “In my previous role, I was responsible for implementing and maintaining attendance management systems, both manual and automated. I ensured accurate recording of employee attendance, monitored leave balances, and generated reports for management review.”
- How do you handle confidential personnel information?
- Answer: “I understand the importance of maintaining confidentiality in HR matters. I strictly adhere to company policies and protocols regarding the handling of sensitive employee data, ensuring privacy and compliance with data protection regulations.”
- Can you give an example of a challenging personnel issue you’ve encountered and how you resolved it?
- Answer: “I once had to address a conflict between two team members that was affecting morale. I facilitated a constructive dialogue, identified underlying issues, and implemented a resolution plan that restored harmony within the team.”
- How do you stay updated on changes in HR regulations and best practices?
- Answer: “I regularly attend professional development workshops, webinars, and seminars to stay informed about changes in HR laws and regulations. I also subscribe to industry publications and participate in online forums to exchange knowledge with peers.”
- What strategies do you use to ensure accuracy in personnel file management?
- Answer: “I maintain meticulous records and implement systematic filing systems to organize personnel files. Regular audits are conducted to verify data accuracy, and any discrepancies are promptly addressed to maintain data integrity.”
- How do you prioritize competing HR tasks and deadlines?
- Answer: “I prioritize tasks based on urgency and impact on organizational objectives. I use time management techniques such as prioritization matrices and daily to-do lists to ensure that critical tasks are completed efficiently and on time.”
- Can you explain your approach to collaborating with HR Business Partners and other team members?
- Answer: “I believe in open communication and collaboration to achieve shared goals. I actively seek input from HR Business Partners and team members, leverage their expertise, and contribute my own insights to drive effective decision-making and problem-solving.”
- How do you handle conflicts or disagreements with colleagues or stakeholders?
- Answer: “I approach conflicts constructively, focusing on finding mutually beneficial solutions. I listen actively, empathize with others’ perspectives, and work towards consensus through negotiation and compromise.”
- What motivates you to pursue a career in HR, and why are you interested in joining our company?
- Answer: “I am passionate about fostering positive workplace environments and supporting employee development and well-being. I am drawn to your company’s reputation for excellence and innovation in the ceramics industry, and I am excited about the opportunity to contribute to your continued success.”
- How do you adapt to changes or challenges in the workplace?
- Answer: “I embrace change as an opportunity for growth and innovation. I remain flexible and adaptable, proactively seeking solutions to challenges and continuously learning new skills to stay ahead of industry trends.”
We wish you the best in your application process and look forward to potentially welcoming you to the KEDA Ceramics Co., Ltd. team. Remember, our company is committed to attracting and retaining the best talent from diverse backgrounds, and we do not charge any application or recruitment fees. Thank you for considering us as your employer of choice.
To apply for this job email your details to hr03@twyfordtile.com
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