Full-Time Accounts Receivable Accountant Role in Nairobi

Accounts Receivable Accountant – Nairobi, Kenya – Platinum Packaging Ltd

Position: Accounts Receivable Accountant
Company: Platinum Packaging Ltd
Location: Nairobi, Kenya
Type of Job: Full-Time
Reporting to: MIS Manager
Application Deadline: November 30, 2024

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About the Role

Platinum Packaging Ltd, a leader in innovative packaging solutions, is seeking a meticulous and detail-oriented Accounts Receivable Accountant to join our dynamic Finance team in Nairobi, Kenya. This position offers an excellent opportunity to contribute to the company’s financial health and growth by ensuring accurate and efficient management of accounts receivable processes.

If you are a skilled professional passionate about finance and thrive in fast-paced environments, this role provides a platform to demonstrate your expertise in accounts receivable management, compliance, and reporting.

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Key Responsibilities

As an Accounts Receivable Accountant, you will play a pivotal role in ensuring the accuracy and timeliness of all accounts receivable processes. Below are the key responsibilities:

1. Posting AR Receipts, Withholding VATs, and Adjustments

• Post accounts receivable receipts and withhold VATs within two hours of receiving bank statements.
• Allocate and process petty adjustments within 24 hours.

2. Reconciliations

• Reconcile individual customer accounts and control accounts by the 1st day of each month.
• Complete TIMS reconciliations by the 4th day of each month.

3. Issuing Credit Notes

• Issue credit notes within 14 days of lodging complaints.

4. Account Statements

• Dispatch account statements to customers by the 1st day of each month.

5. Debtors Follow-Up and Collection

• Follow up with debtors and ensure collections align with company targets and policies.

6. Banking

• Ensure that AR receipts are banked on their respective due dates.

7. AR Reporting

• Prepare AR reports, including receipt registers, aging reports, credit control reports, team activity reports, and sales and collection trends, by the 3rd day of each month.
• Provide daily updates to the sales and management teams on collection statuses.

8. Documentation

• Maintain proper documentation of all AR records as per company policies.

9. Cash Flow Management

• Prepare and monitor cash flow analytics every Monday and provide updates to management on the company’s cash situation.

10. Petty Cash Payments

• Initiate Pesawise payments within one hour of requests.
• Post Pesawise incoming/outgoing payments within two hours of receiving bank statements.
• Reconcile Pesawise wallets within 24 hours of receiving bank statements.

11. Tax Filing

• File withholding taxes, withholding VAT, VAT, and Standard Levy at least two business days before their respective deadlines.

12. Compliance with EHS and Food Safety

• Ensure adherence to company policies, OSHA guidelines, and Food Safety Management Systems (FSMS).

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Key Performance Indicators (KPIs)

Your performance as an Accounts Receivable Accountant will be measured by achieving the following KPIs:

1. Posting Accuracy

• KPI: Post AR receipts and withhold VATs within two hours.
• Target: 100% accuracy and timeliness.

2. Efficiency in Adjustments

• KPI: Process petty adjustments within 24 hours.
• Target: 98% compliance.

3. Reconciliation Timeliness

• KPI: Reconcile customer accounts and control accounts by the 1st day of each month.
• Target: 100% reconciliations completed on time.

4. Credit Notes

• KPI: Issue credit notes within 14 days.
• Target: 100% adherence to timelines.

5. Account Statements

• KPI: Send statements by the 1st day of the month.
• Target: 100% timely distribution.

6. Debtor Collection

• KPI: Follow up with debtors effectively.
• Target: Meet or exceed monthly collection targets.

7. Banking Efficiency

• KPI: Bank all AR receipts on due dates.
• Target: 100% adherence.

8. AR Reporting

• KPI: Generate accurate reports by the 3rd day of each month.
• Target: 100% accuracy.

9. Documentation

• KPI: Maintain AR records in compliance with company policies.
• Target: 100% documentation accuracy.

10. Cash Flow Reporting

• KPI: Provide timely cash flow analytics updates.
• Target: 100% compliance.

11. Tax Filing

• KPI: File taxes two business days before deadlines.
• Target: 100% filing timeliness.

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Qualifications and Skills

Required Qualifications

• Bachelor’s degree in Finance, Accounting, or a related field.
• Proven experience in accounts receivable or similar roles.
• Proficiency in accounting software (e.g., SAP B1) and MS Office, particularly Excel.

Preferred Skills

• Strong understanding of accounting principles and AR processes.
• Knowledge of local tax regulations and compliance requirements.
• Excellent communication and interpersonal skills.

Key Competencies

• Analytical thinking and problem-solving abilities.
• Exceptional organizational and time management skills.
• High ethical standards and integrity.

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Company Culture and Values

At Platinum Packaging Ltd, we foster an inclusive, innovative, and performance-driven environment. Our mission is to provide unparalleled packaging solutions while supporting the professional growth of our employees.

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How to Apply

Ready to take the next step in your career?
Apply now for the Accounts Receivable Accountant role by submitting your application before November 30, 2024.

To apply, press the [Apply for Job] button below.

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We are an equal opportunity employer and are committed to attracting and retaining the best employees from all backgrounds. Only shortlisted applicants will be contacted.