Internship – Finance Intern

Internship
  • Internship
  • Nairobi

Health Strat

Finance Intern

Background

Health Strat is an indigenous public health organization dedicated to designing and implementing innovative health system solutions. Specializing in HIV, TB, RMNCAH/FP, and Non-Communicable Diseases programs in Kenya, at both national and county levels, Health Strat works with donor-funded initiatives to improve public health outcomes. We are currently seeking experienced and qualified individuals for the role of Finance Intern.

About the Project

Monitoring and Evaluation & Strategic Information Systems (MESIS) is a collaborative project led by Health Strat, in partnership with the National AIDS and STI Control Program (NASCOP) and the University of Nairobi. This initiative operates through a cooperative agreement with the U.S. Centers for Disease Control and Prevention (CDC) to enhance strategic information capacity for HIV/AIDS programs. Utilizing innovative health information systems and data science, MESIS aims to sustain epidemic control in Kenya.

Position Summary

The Finance Intern will provide crucial support to the Finance Department, primarily in filing and retrieval of documents, preparation of payment vouchers, filing of statutory payments, and data entry into FMS.

Roles and Responsibilities

  • Support in Statutory Returns Filing: Assist in filing PAYE, NHIF, NSSF, NITA VAT, and WHT within stipulated deadlines.
  • Document Management: Label and store physical and soft files systematically to facilitate easy retrieval.
  • Payment Oversight: Review vendor and M-PESA payments, ensuring mandatory support documents are complete.
  • Report Preparation: Assist in generating required information for reports as designated by the Senior Finance Officer.
  • Document Validation: Ensure that documents, including bills/invoices for payment, are properly supported.
  • Payment Voucher Preparation: Assist in preparing payment vouchers and ensure they are adequately supported.
  • VAT Reporting: Prepare monthly VAT reports for grants as applicable.
  • Bank Reconciliation: Assist in the preparation of bank reconciliations.
  • Invoice Processing: Raise invoices on Navision for approval.
  • Audit Preparation: Support the Finance Assistant in preparing for audits by arranging necessary documents, ensuring proper documentation of transactions/expenditure, and preparing audit schedules.

Required Qualifications

  • Bachelor’s Degree in Commerce (Accounting/Finance Option) or any related business field with at least CPA Part I or its equivalent.
  • Proficiency in IT, particularly Microsoft Office Suite.
  • Knowledge of an accounting system is advantageous.
  • Previous internship experience is desirable.
  • Excellent communication skills.

How to Apply

Interested applicants meeting the criteria above should send a cover letter detailing their suitability, a copy of their CV, and contact information (name, email address, and telephone) for three referees to recruitment@healthstrat.co.ke by 5 pm EAT on March 22nd, 2024, with the subject line “Finance Intern.” Only shortlisted candidates will be contacted.


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Expert Tips To Be A Successful Applicant for Finance Intern

  1. Tailor Your Application: Customize your cover letter and CV to highlight relevant skills and experiences related to finance and administration.
  2. Demonstrate IT Proficiency: Showcase your proficiency in Microsoft Office Suite and any accounting software you have used.
  3. Highlight Communication Skills: Emphasize your ability to communicate effectively, a vital skill in the finance domain.
  4. Show Initiative: Provide examples of times when you took initiative or demonstrated problem-solving skills.
  5. Detail Your Internship Experience: If applicable, elaborate on any previous internship experiences, highlighting tasks related to finance and administration.
  6. Research the Organization: Familiarize yourself with Health Strat’s mission and projects to demonstrate genuine interest during the application process.
  7. Provide Strong References: Choose referees who can speak to your abilities and work ethic, ideally from previous internships or academic experiences.
  8. Follow Instructions: Ensure your application materials are complete and submitted according to the instructions provided.
  9. Professional Presentation: Present your documents professionally, paying attention to formatting and grammar.
  10. Express Enthusiasm: Convey your enthusiasm for the role and eagerness to contribute to the team’s success.

SAMPLE COVER LETTER FOR A Finance Intern

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Recipient’s Name]
Health Strat
[Company Address]
[City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to express my interest in the Finance Intern position at Health Strat, as advertised. With a Bachelor’s Degree in Commerce (Accounting/Finance Option) and previous experience in [mention any relevant internship or coursework], I am excited about the opportunity to contribute to your team and further develop my skills in finance and administration.

During my academic and internship experiences, I have honed my abilities in financial analysis, data management, and reporting. My proficiency in Microsoft Office Suite, coupled with a solid understanding of accounting principles, makes me well-equipped to support the Finance Department’s objectives effectively.

I am particularly drawn to Health Strat’s mission of implementing innovative health system solutions, especially in the realm of HIV/AIDS programs. I am eager to leverage my skills and contribute to the success of the Monitoring and Evaluation & Strategic Information Systems project.

Enclosed is my CV, which provides further detail on my academic background and relevant experiences. I look forward to the opportunity to discuss how my skills and enthusiasm align with the needs of Health Strat. Thank you for considering my application. I am available for an interview at your earliest convenience.

Sincerely,

[Your Name]

Frequently Asked Questions

  1. What are the key responsibilities of the Finance Intern role?
    • The Finance Intern supports the Finance Department in filing statutory returns, document management, payment oversight, report preparation, payment voucher preparation, VAT reporting, bank reconciliation, invoice processing, and audit preparation.
  2. What qualifications are required for the Finance Intern position?
    • Applicants should have a Bachelor’s Degree in Commerce (Accounting/Finance Option) or related field, proficiency in IT, particularly Microsoft Office Suite, and excellent communication skills. Previous internship experience is desirable.
  3. How should I apply for the Finance Intern position?
    • Interested applicants meeting the criteria should send a cover letter, CV, and contact information for three referees to recruitment@healthstrat.co.ke by the specified deadline with the subject line “Finance Intern.”
  4. What is the deadline for applications?
    • The deadline for applications is 5 pm EAT on March 22nd, 2024.
  5. Will I be notified if my application is shortlisted?
    • Only shortlisted candidates will be contacted for further consideration.
  6. Is there an opportunity for career growth within Health Strat?
    • Health Strat values professional development and offers opportunities for career growth based on performance and organizational needs.
  7. Does Health Strat offer compensation for interns?
    • Health Strat provides compensation for interns, although the exact details may vary based on the specific internship program.
  8. Are there opportunities for remote work or flexible hours?
    • Health Strat may consider remote work or flexible hours based on the nature of the role and organizational requirements.
  9. What is the company culture like at Health Strat?
    • Health Strat fosters a collaborative and supportive work environment, emphasizing teamwork, innovation, and continuous learning.
  10. Does Health Strat provide training opportunities for interns?
    • Health Strat offers training opportunities to interns to enhance their skills and knowledge in their respective areas of work.

Possible Finance Intern Interview Questions With Answers

  1. Can you describe your experience with financial data analysis?
    • Answer: During my previous internship at [mention company/organization], I was responsible for analyzing financial data to identify trends and discrepancies. For example, I conducted a comprehensive analysis of revenue streams, which helped the finance team streamline budget allocations.
  2. How do you prioritize tasks when faced with multiple deadlines?
    • Answer: I prioritize tasks by assessing urgency and importance. I create a prioritized list and allocate time accordingly, ensuring that critical deadlines are met while maintaining attention to detail.
  3. How do you ensure accuracy when preparing financial reports?
    • Answer: I ensure accuracy by meticulously reviewing data and cross-referencing information from multiple sources. Additionally, I leverage software tools for data validation and conduct peer reviews to minimize errors.
  4. Can you provide an example of a challenging situation you encountered in a previous internship and how you resolved it?
    • Answer: During my internship at [mention company/organization], we faced a significant discrepancy in expense reporting due to an error in data entry. I collaborated with the finance team to identify the root cause, rectify the error, and implement measures to prevent recurrence.
  5. How do you stay updated on changes in accounting regulations and best practices?
    • Answer: I stay updated by regularly attending professional development seminars, subscribing to industry newsletters, and participating in online forums. Additionally, I actively seek feedback from mentors and colleagues to enhance my knowledge.
  6. What motivated you to apply for this Finance Intern position at Health Strat?
    • Answer: I am motivated by Health Strat’s commitment to improving public health outcomes through innovative solutions. The opportunity to contribute to meaningful projects, such as the MESIS initiative, aligns with my career aspirations and passion for making a positive impact.
  7. How do you handle confidential financial information?
    • Answer: I handle confidential financial information with the utmost discretion and integrity. I adhere to company policies and protocols for data security, ensuring that sensitive information is safeguarded at all times.
  8. Can you discuss a time when you had to work collaboratively with cross-functional teams?
    • Answer: During my internship, I collaborated with cross-functional teams to implement a new financial reporting system. I facilitated communication between departments, addressed concerns, and ensured alignment with project goals, resulting in a successful implementation.
  9. What do you consider the most challenging aspect of working in finance, and how do you overcome it?
    • Answer: I find managing complex financial data and interpreting regulatory requirements to be challenging. To overcome this, I dedicate time to continuous learning, seek guidance from experienced professionals, and leverage technology to streamline processes.
  10. Where do you see yourself professionally in the next 3-5 years?
    • Answer: In the next 3-5 years, I aspire to further develop my skills and expertise in finance, with a focus on [mention specific area]. I aim to take on increasingly responsible roles within Health Strat, contributing to the organization’s growth and impact.

Rough Salary Range Estimate: Competitive salary commensurate with qualifications and experience.

We wish you the best in your application process. Health Strat is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal opportunity employer and do not charge any application/recruitment fee, whether refundable or not.

THE KENYAN JOB-FINDER

To apply for this job email your details to recruitment@healthstrat.co.ke


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