Finance Assistant

Are you a dedicated finance professional looking to make a difference? Collaborative Centre for Gender and Development is excited to invite you to join our team as a Finance Assistant. In this pivotal role, you will be an integral part of our finance team, contributing to the financial health and success of our organization.

Tasks and Responsibilities

As a Finance Assistant, you will undertake a diverse range of responsibilities, including but not limited to:

1. Payment Processing and Financial Transactions

• Skillfully prepare payment vouchers and issue cheques, ensuring accuracy and efficiency.
• Maintain an up-to-date Cashbook and Ledger through regular reporting and updates.
• Post general journal entries on the ledger to maintain accurate financial records.

2. Invoice Verification and Petty Cash Management

• Assist in validating payment requests and invoices, ensuring accountability and precision.
• Participate in the preparation of petty cash reconciliations, maintaining accuracy and transparency.

3. Record Keeping and Financial Documentation

• Organize and maintain accurate records of finance-related documents such as receipts and vouchers.
• Efficiently print, stamp, and file finance documents, contributing to meticulous record-keeping.

4. Statutory Compliance and Reporting

• Collaborate on the preparation of NHIF, NSSF, and KRA payments, ensuring timely submission and accuracy.
• Support the finance team in preparing for audits and compliance-related tasks.

5. Financial Statements and Reporting

• Input required data promptly for monthly and related financial statements.
• Code and post voucher entries into the general ledger to facilitate financial reporting.

6. Reconciliation and Financial Analysis

• Conduct monthly bank account reconciliations and reconcile creditor/debtor accounts.
• Provide recommendations to address discrepancies and enhance financial accuracy.

7. Internal Controls and Team Support

• Monitor and reinforce internal controls to ensure financial integrity.
• Collaborate effectively with the finance team and undertake tasks as assigned.

Qualifications and Experience Requirements

To excel in this role, you will need:

• A degree in Commerce/Business with a specialization in Finance/Accounting and a minimum of CPA part 2.
• At least two to three years of progressive work experience, ideally including NGO exposure.
• Proficiency in iTax, NSSF, and NHIF procedures.
• The ability to prepare financial reports with meticulous attention to detail.
• Strong command of Microsoft Office Excel and other relevant computer applications.
• Hands-on experience with QuickBooks Accounting Software.
• Sound understanding of Internal Controls, Accounting, and Auditing principles.
• Unwavering integrity, professionalism, and excellent record-keeping skills.
• Outstanding administrative, interpersonal, and organizational capabilities.
• Aptitude for collaboration and effective communication, both written and verbal.

Expert Tips To Be A Successful Applicant

As you consider joining our team, remember these valuable tips:

1. Tailor Your Application: Align your application with the role’s requirements to showcase your suitability.

2. Highlight Relevant Experience: Emphasize your finance-related experience, particularly in an NGO context.

3. Showcase Technical Skills: Highlight your proficiency in iTax, NSSF, NHIF, QuickBooks, and Excel.

4. Demonstrate Integrity: Emphasize your commitment to professionalism, integrity, and meticulousness.

5. Effective Communication: Craft a clear and concise application letter and CV to make a strong first impression.

6. Deadline Adherence: Submit your application before the deadline of August 28, 2023.

Ready to take your finance career to the next level? Send your application letter and CV to hr@ccgdcentre.org with a copy to ccgdinfo@gmail.com, indicating the position you’re applying for. Only short-listed candidates will be contacted. Certificates and testimonials are not required during the application stage. Join us in making a positive impact on gender and development!