Finance/Accounts Intern – (6 months)- APPLY NOW!

Finance/Accounts Intern

Supervisor: Finance Officer

Duty Station: Nairobi, FADV office

Duration of the Assignment: 6 months

Deadline for Application: 28th Feb 2024

Organizational Profile

Fondazione L’Albero della Vita – The Tree of Life Kenya is an organization registered in Kenya as a Trust with the aim of ensuring the well-being, protection, and promotion of the rights of children and their families, while encouraging community development.

Vision: A world without poverty where children can enjoy their rights; grow up in a safe environment, protected from all kinds of violence and abuse, with access to equal opportunities.

Since 2011, The Tree of Life has been operating in Kenya, focusing on Child Protection, Education, and safeguarding of children. Our work spans across Juvenile Justice, Care Reform, Alternative Family Care, TVET, job inclusion for vulnerable youth, and improving education, Wash, nutrition, and health services in ASAL and informal settlements of Nairobi.

Role and Responsibilities:

• Financial Transactions Processing: Assist in processing financial transactions related to office and project expenditures. Maintain an effective filing system for financial transactions and project documents.
• Record Maintenance: Maintain accurate records of financial transactions to monitor financial status of project activities. Ensure all accounting data are updated, reconciled, and fully supported.
• Payment Verification: Review requests for payment to ensure data reconciliation with financial management system.
• Documentation Management: Maintain payment vouchers, accounting logbooks, and supporting documents. Ensure accuracy of accounting entries and adequacy of supporting documents.
• Payroll Support: Assist in generating payroll by-products (deductions) reports. Assist in submission of statutory deductions (NHIF, NSSF, PAYE, HELB etc.).
• Procurement Assistance: Facilitate procurement requirements of the project office based on procurement policy guidelines.
• Financial Reporting: Assist in preparation of financial reports for all projects implemented in Kenya by Fondazione L’Albero della Vita.
• Inventory Management: Support preparation and update of inventories.
• Contract Preparation: Assist Finance Officer in preparation of contracts with suppliers, partners, and service providers.
• Audit Participation: Participate in audit process by retrieving documents for audit requests and re-archiving of documents after audit.
• Other Duties: Perform any other duty as required by the line manager commensurate with the post.

Level of Studies:

Candidates must hold a Bachelor’s Degree in Commerce (Accounting/Finance) or Economics or any equivalent and relevant qualification from a recognized institution.

Experience:

Previous exposure in a community development organization or non-governmental institution would be an asset.

Skills:

• Good communication skills (both written and oral) in English.
• Working knowledge of accounting software.
• Competency in Microsoft Word and Excel.
• Analytical and organizational skills with attention to detail.
• Ability to meet deadlines and work independently or as part of a team.

Other:

• Honesty and strong ethics are essential.
• Demonstrated capacity and willingness to learn.
• Professional attitude towards work.
• Pro-active and results-oriented.
• Flexible and adaptable in a multicultural environment.
• Confidentiality is paramount.

How to Apply:

CLICK APPLY BELOW 

OR

Submit a cover letter and CV with two references to hr.kenya@alberodellavita.org, specifying “Finance/Accounts Intern Kenya” in the subject line. Deadline for application is 28th March 2024. Please do not attach ID documents, school or university certificates, or any other unrequested documents. Late applications will not be considered. Only short-listed candidates will be contacted.

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Expert Tips To Be A Successful Applicant for Finance/Accounts Intern:

1. Tailor Your Application: Customize your cover letter and CV to highlight relevant experiences and skills related to finance and accounting in the context of community development.
2. Showcase Your Skills: Clearly demonstrate your proficiency in accounting software, Microsoft Office, and other relevant tools in your CV.
3. Highlight Your Experience: If you have previous experience in a community development organization or NGO, emphasize this experience in your application materials.
4. Demonstrate Your Communication Skills: Craft a well-written cover letter that showcases your communication skills, both written and oral, as this is essential for the role.
5. Attention to Detail: Pay close attention to details in your application, ensuring accuracy and completeness in all documents submitted.
6. Express Willingness to Learn: Highlight your eagerness to learn and adapt to new environments, as demonstrated capacity and willingness to learn are valued traits.
7. Professionalism: Maintain a professional demeanor throughout the application process, from your initial email to the submission of documents.
8. Be Proactive: Take initiative in addressing any potential gaps in your application by proactively providing explanations or additional information where necessary.
9. Respect Confidentiality: Demonstrate your understanding of the importance of confidentiality in handling sensitive financial information.
10. Follow Instructions: Ensure that you follow all application instructions carefully, including formatting requirements and submission deadlines.

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SAMPLE COVER LETTER for a Finance/Accounts Intern:

Dear Hiring Manager,

I am writing to express my interest in the Finance/Accounts Intern position at Fondazione L’Albero della Vita – The Tree of Life Kenya, as advertised. With a Bachelor’s Degree in Commerce (Accounting), coupled with hands-on experience in financial management gained through internships and volunteer work, I am excited about the opportunity to contribute to your organization’s mission of ensuring the well-being and protection of children and their families.

During my academic journey, I acquired comprehensive knowledge in financial accounting principles, cost accounting, and financial reporting, which I believe aligns well with the responsibilities outlined in the job description. My internship experience at [Previous Organization] further honed my skills in processing financial transactions, maintaining accurate records, and supporting the preparation of financial reports.

I am proficient in using accounting software and MS Office suite, including Excel, which enables me to efficiently analyze financial data and generate reports. Moreover, my strong analytical skills, attention to detail, and commitment to meeting deadlines make me well-suited for this role.

Additionally, my passion for community development and commitment to social responsibility drive my desire to contribute meaningfully to your projects in Kenya. I am eager to leverage my skills and knowledge to support the Finance Officer in ensuring the effective financial management of project activities.

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how my background, skills, and enthusiasm align with the needs of your organization. I am available at your earliest convenience for an interview.

Sincerely,

[Your Name]

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Frequently Asked Questions:

1. What qualifications are required for the Finance/Accounts Intern position?

Candidates must hold a Bachelor’s Degree in Commerce (Accounting/Finance) or Economics or any equivalent and relevant qualification from a recognized institution. Proficiency in computer applications and previous exposure in a community development organization or non-governmental institution would be advantageous.

2. How can I apply for the Finance/Accounts Intern position?

To apply, submit a cover letter and CV with two references to hr.kenya@alberodellavita.org, specifying “Finance/Accounts Intern Kenya” in the subject line. The deadline for application is 28th March 2024.

3. What should I include in my cover letter?

Your cover letter should introduce yourself, express your interest in the position, highlight relevant experiences and skills, and explain why you are a suitable candidate for the role.

4. When will I hear back after submitting my application?

Only short-listed candidates will be contacted. If you do not receive a response within a reasonable timeframe after the application deadline, it is likely that your application was not successful.

5. Is there a probation period for the internship?

Yes, the duration of the internship is six months, during which interns will undergo a probation period to assess their performance and suitability for the role.

6. What opportunities for learning and development are available during the internship?

Interns will have the opportunity to gain hands-on experience in financial management, project accounting, and reporting. They will also receive mentorship and support from experienced professionals in the field.

7. Will I be reimbursed for any expenses incurred during the internship?

Interns may be eligible for reimbursement of certain expenses related to their duties, subject to approval and in accordance with the organization’s policies.

8. How important is confidentiality in this role?

Confidentiality is crucial, as interns will have access to sensitive financial information. They will be required to sign a confidentiality agreement and adhere to strict confidentiality protocols.

9. Can I apply if I don’t have previous experience in a community development organization?

While previous experience in a similar setting would be advantageous, candidates with relevant qualifications and a strong passion for community development are encouraged to apply.

10. Is there room for advancement within the organization after completing the internship?

Successful interns may be considered for future employment opportunities within the organization based on performance and availability of positions.

Possible Finance/Accounts Intern Interview Questions With Answers:

1. Can you walk us through your experience with financial transactions processing and record maintenance? Example Answer: Sure, during my internship at [Previous Organization], I was responsible for processing invoices, maintaining financial records, and reconciling accounts. I used accounting software to track transactions and ensure accuracy.
2. How do you prioritize tasks and meet deadlines in a fast-paced environment? Example Answer: I prioritize tasks by assessing their urgency and importance, and I use tools like to-do lists and calendars to stay organized. I also communicate effectively with team members to coordinate deadlines and ensure timely completion of projects.
3. Tell us about a time when you had to resolve a discrepancy in financial records. Example Answer: In my previous role, I encountered a discrepancy in a vendor invoice. I carefully reviewed the transaction history, contacted the vendor for clarification, and worked with my team to reconcile the discrepancy, ensuring accurate financial reporting.
4. How do you ensure compliance with statutory deductions and procurement policies? Example Answer: I stay updated on relevant regulations and policies, and I carefully review documentation to ensure compliance. I also communicate regularly with stakeholders to address any concerns and ensure adherence to procedures.
5. How do you handle confidential financial information? Example Answer: I understand the importance of confidentiality and take measures to protect sensitive information. I limit access to authorized personnel, use secure storage systems, and follow strict confidentiality protocols.

Best wishes in your application! Fondazione L’Albero della Vita – The Tree of Life Kenya is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal employer and do not charge any application/recruitment fee.

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