Executive Personal Assistant at H Young & Co (EA) Ltd

Executive Personal Assistant at H Young & Co (EA) Ltd: Elevate Your Career in Engineering Excellence

Company Overview:

H Young, established in 1951, stands as East Africa’s premier engineering and construction firm. Boasting 71 years of excellence, we’ve forged an impeccable track record across diverse sectors, including energy, petroleum, telecommunications, ports, marine, mining, building, cement, and infrastructure. Our commitment to quality control and assurance, coupled with cutting-edge facilities, allows us to execute world-class projects that impact communities and contribute to regional development.

Job Overview:

Position: Executive Personal Assistant
Location: Nairobi County, Kenya
Employment Type: Full-time

Role & Responsibilities:

As the Executive Personal Assistant at H Young & Co (EA) Ltd, you will play a pivotal role in providing administrative support to a Senior Executive Manager overseeing multiple projects. Your responsibilities include:

Acting as a Key Liaison:

• Serve as a point of contact for the Executive Manager, employees, clients, and external partners.
• Efficiently manage information flow in a timely and accurate manner.

Calendar Management:

• Take charge of the Executive’s calendar, ensuring effective scheduling and coordination of meetings.

Travel & Accommodation:

• Make travel and accommodation arrangements, optimizing logistics for seamless executive operations.

Team Oversight:

• Supervise the performance of other clerical staff, ensuring smooth workflow.

Communication Management:

• Format information for internal and external communication, including memos, emails, presentations, and reports.

Meeting Support:

• Take minutes at meetings, ensuring accurate documentation and follow-up.

Phone & Correspondence Handling:

• Screen and direct phone calls, efficiently managing correspondence distribution.

Office Organization:

• Organize and maintain office filing systems for streamlined operations.

Qualifications:

• Experience: 5 years as an Executive Assistant (Construction Company experience preferred).
• Education: Bachelor’s degree or Diploma in a Business-related course.

Application Details:

Interested candidates are invited to submit their applications to jobs@hyoung.co.ke by Wednesday, 22nd November 2023.

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Expert Tips To Be A Successful Applicant

1. Tailor Your Application: Customize your application to showcase how your skills and experience align with the unique demands of the construction industry. Highlight specific achievements that demonstrate your value.
2. Emphasize Communication Skills: Given the role’s emphasis on communication, underscore your proficiency in written and verbal communication. Provide examples of instances where your communication skills made a significant impact.
3. Demonstrate Adaptability: Showcase your ability to adapt to a dynamic work environment. Construction projects can be diverse, and being adaptable is a key asset.
4. Highlight Technical Proficiency: If you possess technical skills relevant to the construction sector, such as familiarity with project management tools or industry-specific software, ensure these are prominently featured.
5. Showcase Team Collaboration: Construction projects are often collaborative efforts. Share instances where you successfully collaborated with cross-functional teams to achieve project goals.
6. Exhibit Problem-Solving Skills: Construction projects can present unexpected challenges. Share stories of how you navigated challenges or contributed to creative problem-solving within a team.
7. Illustrate Organizational Abilities: Given the multifaceted responsibilities, emphasize your organizational skills. Provide examples where your organizational abilities enhanced operational efficiency.
8. Express Enthusiasm for the Industry: Convey your passion for the construction industry. Employers value candidates who are genuinely excited about contributing to the sector’s growth.
9. Highlight Continuous Learning: Showcase your commitment to professional growth. Mention any relevant certifications, courses, or industry knowledge that positions you as a candidate dedicated to ongoing learning.
10. Craft a Compelling Cover Letter: Use the cover letter as an opportunity to convey your motivation for joining H Young & Co (EA) Ltd. Address specific points in the job description and explain how your unique qualities make you the ideal candidate.

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Frequently Asked Questions

Q1: What is H Young & Co (EA) Ltd known for in the engineering and construction sector?

A: H Young is renowned for its 71 years of excellence, specializing in energy, petroleum, telecommunications, ports, marine, mining, building, cement, and infrastructure projects.

Q2: What distinguishes a successful Executive Personal Assistant at H Young & Co?

A: Success in this role is marked by effective communication, impeccable organizational skills, adaptability, and a proactive approach to supporting senior executives.

Q3: How critical is experience in the construction industry for this role?

A: While not mandatory, 5 years of experience in a construction-related role is preferred, bringing valuable insights into the demands of the sector.

Q4: What opportunities for professional growth does H Young & Co (EA) Ltd offer?

A: H Young is committed to employee development, providing opportunities for skill enhancement, career progression, and exposure to diverse projects.

Q5: How can I stand out during the application process?

A: Tailor your application, emphasizing communication skills, adaptability, technical proficiency, and a genuine passion for the construction industry.

Q6: What is the typical work environment at H Young & Co (EA) Ltd?

A: H Young fosters a dynamic and collaborative work environment, where employees contribute to impactful projects and experience continuous learning.

Q7: Are there opportunities for cross-functional collaboration within the company?

A: Yes, H Young encourages cross-functional collaboration to ensure the success of diverse engineering and construction projects.

Q8: How does H Young prioritize quality control and assurance in its projects?

A: Quality control and assurance are integral to H Young’s service delivery, supported by advanced civil works, fabrication facilities, and robust financial backing.

Q9: What sets H Young & Co (EA) Ltd apart in terms of capital-efficient projects?

A: H Young’s extensive experience and cutting-edge facilities enable the execution of capital-efficient projects, delivering value to clients and communities.

Q10: What is the application deadline for the Executive Personal Assistant role?

A: The application deadline is Wednesday, 22nd November 2023. Interested candidates are encouraged to submit their applications to jobs@hyoung.co.ke.

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