Executive Assistant at Emerge Egress Consulting

Company: Emerge Egress Consulting
Location: Nairobi, Kenya
State: Nairobi
Job Type: Full-Time
Job Category: Administrative/Secretarial Jobs in Kenya | Hotel / Hospitality / Restaurant Jobs in Kenya

Job Description

Emerge Egress Consulting (EEC) is a premier Management and Training Consulting firm established in 2017. We specialize in providing tailored and proficient HR Management training and team-building services that are designed to empower organizations and foster growth. At EEC, we pride ourselves on our commitment to excellence and our innovative approach to meeting our clients’ unique needs.

Core Duties and Responsibilities

As an Executive Assistant at Emerge Egress Consulting, you will play a pivotal role in ensuring the smooth operation of our executive functions. Your responsibilities will include:

• Business and Personal Diary Management: Efficiently manage and organize the Managing Director’s calendar, ensuring all appointments, meetings, and engagements are appropriately scheduled.
• Email Management: Proactively manage and respond to emails on behalf of the Managing Director, ensuring timely and accurate communication.
• Meeting Coordination: Oversee and coordinate all meetings, ensuring they are scheduled, organized, and conducted in a pro-active and efficient manner.
• General Administrative Duties: Ensure that all administrative functions within the office run smoothly, from document preparation to correspondence handling.
• Liaison with Key Industry Contacts: Act as the main point of contact between the Managing Director and key contacts within the industry, ensuring effective communication and relationship management.
• Preparation of Briefs and Reports: Prepare briefs, minutes, presentations, and reports for meetings, ensuring all documentation is accurate and delivered on time.
• Travel and Logistics Coordination: Manage all logistical details for business trips, including travel arrangements, visa applications, itinerary planning, and accommodation bookings. Occasionally, accompany the Managing Director on business trips to provide assistance during meetings and presentations.
• Communication Management: Handle high-volume phone calls and other corporate communication tools on behalf of the Managing Director, ensuring all messages are relayed promptly and accurately.
• Representation in Meetings: Represent the Managing Director in various meetings, ensuring that the company’s interests are well-represented and all necessary actions are followed up.
• Preparation for Meetings: Prepare schedules, meetings, equipment, and other necessary materials ahead of meetings to ensure everything runs smoothly.
• Event Coordination: Assist with the planning and execution of scheduled programs, events, and activities, ensuring all logistics are in place.
• Monitoring of Assignments: Monitor the implementation of various assignments and policies, ensuring that deadlines are met and objectives are achieved.
• Execution of Personal Errands: Execute personal errands for the Managing Director as required, ensuring that personal and professional tasks are balanced.
• Additional Duties: Undertake any other duties as allocated by the Managing Director, ensuring all tasks are completed efficiently and to a high standard.

Job Specifications

Qualifications
To be successful in this role, you should possess the following qualifications:

• Bachelor’s Degree in Business Administration, Communication, or a related field.
• A minimum of 3 years of relevant work experience in a similar role.
• Proficiency in Microsoft Office Suite, with a strong command of Word, Excel, and PowerPoint.

Key Competencies
The ideal candidate should demonstrate the following competencies:

• Flexibility & Adaptability: Ability to adjust to changing priorities and handle multiple tasks simultaneously.
• Proactive Approach: A proactive attitude with the ability to anticipate needs and take initiative.
• Pressure Management: Ability to handle pressure and remain calm in high-stress situations.
• Strong Communication Skills: Excellent verbal and written communication skills, with a strong ability to interact effectively with stakeholders at all levels.
• Confidentiality: A strong commitment to maintaining confidentiality and handling sensitive information with discretion.

Company Culture and Benefits

At Emerge Egress Consulting, we believe that our employees are our greatest asset. We offer a dynamic and supportive work environment where employees are encouraged to grow both personally and professionally. Our culture is one of collaboration, innovation, and continuous learning.

Salary and Benefits

• Competitive Salary: We offer a competitive salary that reflects your experience and qualifications.
• Professional Development: Opportunities for professional development, including training programs and tuition reimbursement.
• Flexible Work Arrangements: We offer flexible work arrangements, including the option to work remotely when needed.

Our commitment to diversity and inclusion ensures that everyone is welcome at EEC, regardless of their background. We are an equal opportunity employer and do not charge any application or recruitment fees, whether refundable or not.

Application Process

To apply for this exciting opportunity, please submit your CV and copies of relevant documents to careers@emergeegressconsulting.com by August 21, 2024. Use the title of the position as the subject line of your email.

We are looking for candidates who are passionate about what they do and are eager to make a difference. If you are ready to take the next step in your career and join a company that values your contributions, we encourage you to apply today.

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Apply Now to join Emerge Egress Consulting and be part of a team that is dedicated to excellence and innovation.