Executive & Admin Assistant – Nairobi | Atarah Solutions

Executive & Admin Assistant – Nairobi | Atarah Solutions

Job Title: Executive & Admin Assistant
Location: Nairobi, Kenya
Company: Atarah Solutions
Industry: Manufacturing

Job Overview

Atarah Solutions, on behalf of our client in the Manufacturing industry, is seeking a highly organized and motivated Executive & Admin Assistant to support the Managing Director (MD). This role involves providing critical administrative and HR support to ensure smooth operations across the organization. As the Executive & Admin Assistant, you will act as a key point of contact between the MD and the internal staff, handling a wide range of executive and administrative tasks with discretion and professionalism.

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Key Responsibilities

Executive Support

• Provide Executive Support to the Managing Director by managing schedules, prioritizing tasks, and ensuring seamless communication across departments.
• Respond to people-related matters on behalf of the MD, addressing inquiries and requests in a timely and professional manner.
• Liaise between the MD and the staff, managing sensitive matters with confidentiality, ensuring smooth workflow and communication.
• Coordinate meetings and events, handling logistics, agendas, and follow-up actions to ensure successful outcomes.

Administrative Support

• Handle correspondence on behalf of the MD, drafting memos, emails, and reports as required.
• Manage office operations, including ordering supplies, maintaining records, and organizing files to optimize efficiency.
• Coordinate travel arrangements for the MD and other senior management, ensuring cost-effective and well-organized travel plans.
• Prepare presentations and other documentation for meetings, ensuring all materials are ready for executive decision-making.

HR Support

• Support HR processes, including handling sensitive disciplinary matters in collaboration with the HR department.
• Assist in recruitment and onboarding by coordinating interviews, preparing documentation, and ensuring a smooth hiring process.
• Manage employee records, ensuring compliance with company policies and relevant regulations.
• Coordinate training sessions and workshops to enhance employee development and performance.

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Qualifications & Skills

• Bachelor’s Degree in Business Administration, Human Resources, or a relevant field.
• 3+ years of experience in an administrative or executive support role, ideally within the Manufacturing sector.
• Experience in handling HR processes and administrative functions within a dynamic work environment.
• Proficiency in MS Office Suite, particularly in Word, Excel, and PowerPoint for document creation and data analysis.
• Strong communication skills, both written and verbal, with the ability to interact professionally at all levels.
• Exceptional organizational skills with an ability to multitask, prioritize, and meet deadlines.
• Attention to detail and the ability to handle sensitive information with discretion and confidentiality.

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Why Join Us?

Working with Atarah Solutions means joining a professional and forward-thinking team in the Manufacturing sector. As an Executive & Admin Assistant, you will have the opportunity to develop your skills, contribute to strategic decisions, and support the Managing Director in driving company success. This role offers valuable experience in both Executive Support and HR operations, preparing you for future leadership positions.

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Key Competencies

Organizational Excellence

• Time management: Ability to prioritize tasks and manage schedules efficiently to ensure deadlines are met.
• Problem-solving skills: Proactive in identifying issues and providing solutions that align with company objectives.
• Attention to detail: Ensuring that all documentation and processes are completed accurately and to a high standard.

HR Collaboration

• Collaboration with HR: Demonstrating a deep understanding of HR processes, particularly in handling sensitive employee matters such as disciplinary procedures.
• Employee engagement: Ability to maintain a positive work environment through effective communication and organizational support.

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How to Apply

Interested and qualified candidates are invited to send their updated CV and a cover letter to info@atarahsolutions.co.ke. Applications must be received by 13th September 2024. Please note that only shortlisted candidates will be contacted for interviews.

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Why Work for Atarah Solutions?

Atarah Solutions is committed to creating an inclusive and dynamic work environment where employees can thrive and make meaningful contributions. Our client in the Manufacturing industry is a leader in innovation, providing opportunities for growth and professional development. We are an equal opportunity employer, embracing diversity and fostering a collaborative culture that values the contributions of all employees.

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Application Deadline: 13th September 2024

Ensure you submit your application by the deadline. Applications received after the due date will not be considered.

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TELEGRAM CHANNEL

Are you ready to take your career to the next level? Don’t miss this chance to be part of a dynamic organization where you will play a crucial role in supporting executive decisions and HR operations. Apply now and become a valuable member of our team!

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Equal Opportunity Statement:
Atarah Solutions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not charge any application or recruitment fees, whether refundable or not.

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