Remote

New York, NY, United States Dakar, Senegal Nairobi, Nairobi Municipality, KenyaOpen to Remote
Posted 12 months ago

IRC

Department Manager Job Opportunity at International Rescue Committee

Join Our Global Team | Diverse Locations Available

Requisition ID: req43674
Job Title: Department Manager
Sector: Diversity & Inclusion
Employment Category: Regular
Employment Type: Full-Time
Compensation: USD 55,000.00 – 78,000.00 Annually
Location: New York, NY HQ USA
Work Arrangement: Open to Remote

Job Description

Are you ready to make a meaningful impact on the world? The International Rescue Committee (IRC) is your opportunity to do just that. Founded in 1933 at the request of Albert Einstein, we’re on a mission to help people whose lives and futures have been torn apart by conflict and disaster. Operating in over 40 countries and 22 U.S. cities, we bring safety, dignity, and hope to millions in need.

Job Overview

Position: Department Manager
Primary Responsibility: Providing exceptional administrative support to the Chief GEDI Officer, ensuring the success of our performance-focused team.
Location: Various Global Locations

Major Responsibilities

Administrative and Logistical Excellence

Efficient Workflow Management: Organize schedules, travel, and appointments for the Chief GEDI Officer.
Strategic Prioritization: Align requests with GEDI Unit priorities, optimizing team efficiency.

Effective Liaison: Bridge communication between the GEDI unit and key partners, ensuring follow-through.
Cohesive Culture: Foster unity through communication strategies and regular GEDI staff interactions.
Knowledge Management: Develop and manage a comprehensive filing system for efficient information retrieval.

Event Support: Contribute to GEDI Unit events, conferences, advocacy initiatives, and retreats.
Proactive Support: Be accessible and responsive, driving the GEDI Unit’s success.

Budget and Contract Management

Budget Oversight: Collaborate on budget development and manage expenses for the GEDI Unit.

Expense Tracking: Analyze monthly vs. actual budgets, resolving discrepancies.
Financial Communication: Synthesize budget issues for follow-up actions.
Financial Transactions: Handle expense reports, purchase orders, and contracts via Integra software.

Human Resources Leadership

HR Records: Maintain and archive GEDI Unit’s HR records.
Staff Transitions: Facilitate onboarding and HR paperwork for new and transitioning staff.
Asset Management: Maintain team assets, org chart, and staff roster.

Supervision: Oversee interns and admin positions, providing support and guidance.

Development Opportunities

Dynamic Learning: Engage in deep discussions, internal/external events, and training to grow your GEDI-related skills.
Proposal Support: Assist GEDI Unit staff in developing proposals, including concept notes, budgets, and initiatives.

Impactful Initiatives: Contribute to critical GEDI initiatives, driving organizational change.

Job Requirements

Experience:

Minimum 3 years of full-time professional work experience, including 2 years in a similar role.

Experience in Gender equality, Diversity and Inclusion or workplace culture change is advantageous.

Skills and Competencies:

Organizational and administrative prowess, managing multiple portfolios efficiently.

Strong discretion, initiative, critical thinking, and self-motivation.
Independent, effective execution in a fast-paced environment.
Budget management expertise, including expense tracking and planning.

Exceptional interpersonal and communication skills.
Service-oriented mindset, adaptable to changing priorities.
Creative problem-solving skills and ability to advocate for new ideas.

Tech-savvy: Proficient in MS Word, Excel, PowerPoint, Outlook, and file sharing.
Collaborative team player with a global perspective.
Understanding of Gender equality, Diversity equality, and inclusion practices.

Language Skills: English (fluent); French, Spanish, or Arabic is a plus

Working Environment

Standard office setup with hybrid in-person or remote work options.
Occasional travel, up to 10% of the time.

Join Our Inclusive Team

At IRC, diversity is our strength. We encourage applications from candidates who contribute to our inclusive environment.

Equal Opportunity Employer

We value diversity and do not discriminate based on various factors. We provide accommodations for individuals with disabilities during the application process.

Benefits

Comprehensive benefits package, including medical, dental, and vision coverage.

Paid time off, holidays, retirement plans, and more.
Employee Assistance Program for mental health support.\

Expert Tips To Be A Successful Applicant

As you embark on this exciting opportunity, consider these expert tips to stand out:

Demonstrate Alignment: Showcase how your experience and skills align with the GEDI mission and responsibilities.
Highlight Impact: Emphasize the impact you’ve made in similar roles, underscoring successful outcomes.
Showcase Adaptability: Highlight instances where you’ve thrived in dynamic, fast-paced environments.

Collaboration Matters: Illustrate your ability to collaborate across cultures and communication styles.
Strategic Thinking: Share instances of strategic planning and problem-solving.
Continuous Learning: Highlight your commitment to continuous learning and professional growth.