Data Clerk (Community Interviewer)

Job Title: Data Clerk (Community Interviewer)

Company: Kenya Medical Research Institute

Location: Siaya County

Vacancy No.: CGHR/396/12/24

Project Description:
The Family Health Unit (FHU) within the Kenya Medical Research Institute (KEMRI) Centre for Global Health Research (CGHR) is dedicated to conducting clinical, epidemiological, and behavioral research with a focus on maternal and child health. FHU aims to implement effective interventions and promote positive health outcomes within the communities it serves. Currently, there are openings for 4 Data Clerks (Community Interviewers) to join our team.

Job Group/KMR: 10

Reports To: Study Coordinator

Job Descriptions:

As a Data Clerk (Community Interviewer), you will be responsible for the following tasks:

• Recruit and Consent Study Participants: Engage with potential participants, explain the study, and obtain informed consent.
• Schedule Participant Visits: Arrange and coordinate home follow-ups and clinic visits for study participants.
• Perform Malaria RDT: Conduct Malaria Rapid Diagnostic Tests as part of the study protocol.
• Ensure Accuracy of Study Forms: Maintain meticulous records and ensure all study forms are accurately completed.
• Sample Management: Properly label, store, and track samples. Coordinate with the study coordinator for sample transportation to the laboratory.
• Conduct Interviews: Conduct interviews with study participants within designated study villages.
• Community Mobilization: Engage in community mobilization and sensitization activities related to the TSCV trial.
• Educate Community: Provide information about the TSCV trial to the community and address any concerns or issues.
• Supply Management: Ensure timely availability of necessary supplies for fieldwork.
• Attend Meetings: Participate in study field meetings and provide progress reports.
• Collaboration: Work closely with the Clinical Officer and Data Manager to resolve queries and ensure smooth study operations.
• Community Relations: Build and maintain positive relationships with MOH staff, Community Health Volunteers (CHVs), and the community at large.
• Additional Duties: Undertake any other duties as assigned or delegated by the study management.

Person Specifications:

To qualify for this role, you must meet the following criteria:

• Hold a minimum of KCSE mean grade D+ or its equivalent from a recognized institution.
• Fluent in written and oral Luo, English, and Swahili languages.
• Possess a GCP certificate.
• Proficient in computer applications.
• Ability to ride a motorcycle with a valid motorcycle license.
• Experience in data collection using electronic devices such as smartphones or tablets.
• Capable of writing brief reports and maintaining records.
• Reside in or willing to live and work in the study area.
• Previous experience in working on trial studies and household surveys will be advantageous.
• Experience in blood sample collection is an added advantage.

Key Skills and Competencies:

• Planning and Organization: Ability to plan and organize work effectively to meet deadlines and objectives.
• Communication: Excellent verbal and written communication skills with the ability to convey information clearly and effectively.
• Interpersonal Skills: Strong interpersonal skills with the ability to build rapport and effectively interact with diverse stakeholders.
• Team Player: Demonstrated ability to work collaboratively as part of a team towards common goals.

Terms of Employment:
This is a one-year contract position, renewable subject to the availability of funds, with a probation period of three months. Salary will be as per the stated scale and applicable scheme of service.

How to Apply:

To apply for this position, please ensure you meet all the selection criteria outlined above. Your application must include the following:

• Current Curriculum Vitae with your telephone number and email address.
• Three letters of reference with contact telephone numbers.
• Copies of academic and professional certificates.

All applications should be addressed to the

Deputy Director,

CGHR,

P. O. Box 1578-40100

Kisumu,

and submitted by post to the above address before March 5, 2024.

Equal Opportunity Employer:
KEMRI is an equal opportunity employer. Women and disabled persons are strongly encouraged to apply. KEMRI/CGHR does not charge any fee at any stage of its selection process, including application, interview, meeting, and processing of the offer letter. If asked for a fee, please report such requests immediately to the relevant authority.

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Expert Tips To Be A Successful Applicant for Data Clerk (Community Interviewer):

1. Understand the Role: Familiarize yourself with the duties and responsibilities of a Data Clerk (Community Interviewer) to demonstrate your understanding during the application process.
2. Highlight Relevant Skills: Emphasize your proficiency in languages (Luo, English, Swahili), computer applications, and experience in data collection using electronic devices.
3. Demonstrate Flexibility: Showcase your willingness to live and work in the study area, which is crucial for fieldwork positions like this.
4. Provide Clear References: Ensure your references can attest to your suitability for the role and provide their contact information for verification.
5. Prepare for Interviews: Anticipate questions about your experience with community engagement, data collection methodologies, and your ability to work effectively in a team.
6. Showcase Problem-Solving Skills: Highlight instances where you’ve resolved challenges or queries efficiently, showcasing your ability to handle fieldwork complexities.
7. Illustrate Communication Skills: Provide examples of effective communication with diverse stakeholders, including community members, healthcare professionals, and study coordinators.
8. Detail Oriented Approach: Stress your attention to detail in maintaining accurate records, managing samples, and ensuring adherence to study protocols.
9. Express Enthusiasm: Convey your passion for community-based research and improving health outcomes, aligning with the organization’s mission and goals.
10. Follow Application Instructions: Ensure your application package is complete and submitted within the specified deadline to demonstrate your attention to detail and adherence to instructions.

SAMPLE COVER LETTER FOR A DATA CLERK (COMMUNITY INTERVIEWER):

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

Deputy Director,

CGHR

P. O. Box 1578-40100

Kisumu

Dear [Recipient Name],

I am writing to express my interest in the Data Clerk (Community Interviewer) position advertised by Kenya Medical Research Institute (KEMRI). With a strong background in community engagement, data collection, and language proficiency in Luo, English, and Swahili, I am excited about the opportunity to contribute to your important research initiatives in Siaya County.

During my previous roles, I have demonstrated a commitment to promoting positive health outcomes through effective communication, meticulous record-keeping, and collaboration with diverse stakeholders. I am particularly impressed by the FHU’s dedication to maternal and child health research and the opportunity to be part of such impactful work.

I am confident that my skills in planning, organization, and interpersonal communication make me a suitable candidate for this role. I am eager to bring my enthusiasm for community-based research and my dedication to accuracy and integrity to the Data Clerk position at KEMRI.

Thank you for considering my application. I look forward to the possibility of contributing to your team and making a meaningful difference in the lives of the communities you serve.

Sincerely,

[Your Name]

Frequently Asked Questions:

1. Q: What are the working hours for the Data Clerk position? A: The working hours for the Data Clerk position may vary based on study requirements, including home visits and clinic appointments. Flexibility is essential.
2. Q: Is prior experience in blood sample collection mandatory for this role? A: While prior experience in blood sample collection is advantageous, it is not mandatory. Training will be provided for successful candidates.
3. Q: How soon can I expect to hear back after submitting my application? A: Shortlisted candidates will be contacted within a reasonable timeframe after the application deadline for further assessment.
4. Q: Are there opportunities for career advancement within KEMRI? A: KEMRI is committed to employee development and offers opportunities for career growth and advancement based on performance and availability of positions.
5. Q: What does the probation period entail, and how will my performance be evaluated during this period? A: The probation period is for the first three months of employment and serves as an evaluation period. Your performance will be assessed based on adherence to job duties, teamwork, and overall conduct.
6. Q: Will I receive training for conducting Malaria RDTs and other study procedures? A: Yes, comprehensive training will be provided to ensure proficiency in all study procedures, including Malaria RDTs and data collection protocols.
7. Q: Is there room for creativity or innovation in this role? A: While adhering to study protocols is paramount, there may be opportunities to propose improvements or innovative approaches to enhance study efficiency and effectiveness.
8. Q: What is the frequency of study field meetings, and what is expected of participants during these meetings? A: Study field meetings are held regularly to review progress, address challenges, and coordinate activities. Active participation and reporting on work progress are expected from all team members.
9. Q: Can you provide more information about the community sensitization activities mentioned in the job description? A: Community sensitization activities involve engaging with local communities to raise awareness about the study, address concerns, and encourage participation in research activities.
10. Q: How does KEMRI ensure the safety and security of field staff working in the study area? A: KEMRI prioritizes the safety and security of all staff members and implements measures to mitigate risks, including providing necessary equipment, training, and support.

Possible Data Clerk (Community Interviewer) Interview Questions With Answers:

1. Q: Can you describe your experience in recruiting and consenting study participants? A: In my previous role, I conducted community outreach programs to explain research objectives, obtained informed consent from participants, and addressed any questions or concerns they had.
2. Q: How do you ensure the accuracy and completeness of study forms? A: I maintain meticulous records and cross-check data entries for accuracy. Regular audits and quality checks are conducted to ensure compliance with study protocols.
3. Q: How do you handle challenges when scheduling participant visits or follow-ups? A: I prioritize clear communication with participants to accommodate their schedules. Flexibility and adaptability are key to resolving scheduling conflicts and ensuring timely follow-ups.
4. Q: Can you provide an example of a time when you effectively communicated study objectives and procedures to community members? A: During a previous project, I organized community meetings to discuss the importance of vaccination campaigns. By addressing community concerns and providing accurate information, we achieved high participation rates.
5. Q: How do you handle situations where participants raise concerns or express reluctance to participate in the study? A: I listen attentively to their concerns, provide reassurance, and explain the potential benefits of participation. Building trust and rapport with participants is crucial in addressing any apprehensions they may have.
6. Q: Describe your experience in conducting interviews with study participants. A: I have experience in conducting structured interviews using standardized protocols. I ensure participants feel comfortable and respected throughout the interview process, encouraging open and honest responses.
7. Q: How do you manage sample collection and storage to ensure integrity and traceability? A: I follow strict protocols for sample collection, labeling, and storage to minimize the risk of contamination or mix-ups. Regular inventory checks and temperature monitoring are conducted to maintain sample integrity.
8. Q: Can you explain your approach to collaborating with other team members, such as Clinical Officers and Data Managers? A: I value teamwork and open communication, actively seeking input from colleagues to address challenges and streamline processes. Collaborative problem-solving ensures smooth coordination and efficient study operations.
9. Q: How do you stay organized and prioritize tasks in a dynamic fieldwork environment? A: I utilize scheduling tools and task lists to manage my workload efficiently. Flexibility and adaptability are essential for adjusting priorities based on changing study requirements or unforeseen circumstances.
10. Q: What motivates you to work in a community-based research setting, and how do you envision contributing to our team’s success? A: I am passionate about making a positive impact on community health outcomes and improving healthcare access. I am eager to contribute my skills in data collection, community engagement, and teamwork to support the objectives of the FHU and KEMRI.

We wish you the best of luck in your application and remind you that our website is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. Remember, we are an equal opportunity employer and do not charge any application/recruitment fees, whether refundable or not.

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