COUNTY PROJECT ASSISTANT

Full Time

Echo Network Africa

JOB DESCRIPTION:COUNTY PROJECT ASSISTANT

Closing Date: March 29, 2024

DIVISION: Development Division

REPORTS TO: Programme Manager

LOCATIONS: Homa Bay, Siaya, Busia, Kilifi, Kisumu, and Kakamega Counties

JOB SUMMARY

As a Project Assistant within our Development Division, you will spearhead activities and initiatives focused on Financial Inclusion and Community Resilience at the county level. Your role will involve training, credit provision, advocacy, client engagement, reporting, and more.

KEY TASKS, DUTIES, AND RESPONSIBILITIES

Training:

  • Assist in training on Financial, Aquaculture, and Climate Change Adaptation programs for women and communities.
  • Provide training on group formation, dynamics, and capacity enhancement for effective participation in financial inclusion initiatives.
  • Offer financial literacy and entrepreneurial skills training.

Credit Provision:

  • Disburse loans of various products to women groups as per budget allocations.
  • Conduct financial health checks post-financial support to ensure effective financial management.
  • Assess businesses of eligible women groups for the Revolving Loan Fund.

Advocacy and Networking:

  • Facilitate market linkages for beneficiaries.
  • Assist in lobbying and advocating for women-responsive laws and policies on financial inclusion.
  • Build linkages with informal sectors to train on savings schemes.

Client Engagement:

  • Contribute to the development of a policy for the Revolving Loan Fund.
  • Document success stories within communities.
  • Map new women groups for continuous growth.
  • Manage and update County Contact Database.
  • Mobilize participants and stakeholders for program meetings and forums.

Reporting:

  • Prepare documentation for Financial and Programmatic reporting in collaboration with ENA’s County Local Implementing Partners.

QUALIFICATIONS

ACADEMIC: Bachelor’s Degree in Business Administration, Co-operative Business, Social Studies, Economics, or related field.

EXPERIENCE:

  • Minimum 3 years of professional experience in reputable financial institutions.
  • Practical experience in conducting needs assessments and analysis of microfinance clients.
  • At least 2 years related experience in report writing and program planning and implementation.

PROFESSIONAL/ FUNCTIONAL COMPETENCIES:

  • Ability to evaluate businesses and business plans.
  • Excellent written and oral communication skills in English and Kiswahili.
  • Strong presentation, training, and facilitation skills.
  • Mobilization and coordination skills.

PERSONAL ATTRIBUTES:

  • Tech-savvy.
  • Attention to detail.
  • Excellent interpersonal skills.
  • Ability to work independently with minimum supervision.
  • High integrity and ethical conduct.
  • Accountable for results.

SUPERVISION GIVEN: None

LIMITS OF AUTHORITY/ CONTACTS:

  • Programme Centre Documents
  • ENA Programme Policy
  • Programme Centre Reporting Databases

OTHER REQUIREMENTS:

  • Certificate of Good Conduct

How to Apply

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After submitting, Then apply for this position below


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EXPERT TIPS TO BE A SUCCESSFUL APPLICANT FOR  COUNTY PROJECT ASSISTANT 

  1. Understand the Role: Familiarize yourself with the job description and align your skills and experiences accordingly.
  2. Highlight Relevant Experiences: Emphasize any previous experience in financial inclusion, community development, or related fields.
  3. Demonstrate Leadership: Showcase instances where you’ve taken initiative or demonstrated leadership skills in previous roles.
  4. Tailor Your Application: Customize your application to highlight how your qualifications match the specific requirements of the position.
  5. Showcase Problem-Solving Skills: Provide examples of how you’ve addressed challenges or found solutions in your previous work.
  6. Highlight Communication Skills: Clearly articulate your ideas and experiences in your application materials and interviews.
  7. Research the Organization: Familiarize yourself with ENA’s goals, values, and projects to demonstrate genuine interest during interviews.
  8. Prepare for Interviews: Anticipate potential questions and prepare thoughtful responses that showcase your qualifications and fit for the role.
  9. Ask Questions: During interviews, ask insightful questions about the organization and the role to demonstrate your interest and engagement.
  10. Follow Up: Send a thank-you email after interviews to express your gratitude and reiterate your interest in the position.

SAMPLE COVER LETTER FOR A COUNTY PROJECT ASSISTANT

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Recipient’s Name]

[Hiring Manager’s Title]

[Company Name]

[Company Address]

[City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to express my interest in the County Project Assistant position within your Development Division, as advertised. With a Bachelor’s Degree in Business Administration and over three years of experience in financial institutions, I am confident in my ability to contribute effectively to your Financial Inclusion and Community Resilience initiatives.

During my tenure at [Previous Company], I successfully [mention relevant achievements or responsibilities related to the job]. These experiences have equipped me with the skills and knowledge necessary to thrive in a dynamic and challenging environment like yours.

I am particularly drawn to [Company Name]’s commitment to [mention any specific values or projects that resonate with you]. I am excited about the opportunity to contribute to such meaningful work and would welcome the chance to discuss how my background aligns with the needs of your organization.

Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you further.

Sincerely,

[Your Name]

FREQUENTLY ASKED QUESTIONS

1. What does the role of a Project Assistant entail?

  • The role involves handling activities and initiatives related to Financial Inclusion and Community Resilience at the county level, including training, credit provision, advocacy, client engagement, and reporting.

2. What qualifications are required for this position?

  • A Bachelor’s Degree in Business Administration, Co-operative Business, Social Studies, Economics, or a related field is required, along with a minimum of three years of professional experience in reputable financial institutions.

3. What personal attributes are valued for this role?

  • Attributes such as attention to detail, strong interpersonal skills, the ability to work independently with minimum supervision, and high integrity are highly valued for this position.

4. Can you provide examples of advocacy and networking activities relevant to this role?

  • Advocacy and networking activities may include facilitating market linkages for beneficiaries, lobbying for women-responsive laws and policies on financial inclusion, and building linkages with informal sectors to train on savings schemes.

5. How should applicants demonstrate their suitability for this position?

  • Applicants should highlight relevant experiences, demonstrate problem-solving skills, showcase leadership abilities, and tailor their applications to match the specific requirements of the role.

6. What are some key responsibilities of a Project Assistant in terms of client engagement?

  • Responsibilities include contributing to policy development, documenting success stories within communities, mapping new women groups for continuous growth, managing databases, and mobilizing participants and stakeholders for program meetings and forums.

7. How important is communication skill for this role?

  • Excellent written and oral communication skills in both English and Kiswahili are crucial for effective communication with stakeholders, beneficiaries, and colleagues.

8. What opportunities for professional development are available within the organization?

  • Professional development opportunities within the organization may include access to training programs, workshops, and conferences related to financial inclusion, community development, and project management. Additionally, there may be opportunities for mentorship and advancement within various divisions or projects.

9. How does the Project Assistant contribute to financial literacy and entrepreneurial skills development?

  • The Project Assistant plays a vital role in delivering training sessions on financial literacy and entrepreneurial skills to women and communities. These sessions aim to empower individuals with the knowledge and tools necessary to make informed financial decisions and pursue entrepreneurial ventures effectively.

10. What role does technology play in the responsibilities of a Project Assistant?

  • Being tech-savvy is essential for the Project Assistant role as it involves managing databases, preparing documentation for reporting, and possibly utilizing digital tools for training and communication purposes. Familiarity with relevant software and platforms enhances efficiency and effectiveness in fulfilling job responsibilities.

POSSIBLE COUNTY PROJECT ASSISTANT  INTERVIEW QUESTIONS WITH ANSWERS

  1. Question: Can you walk us through your experience with financial inclusion initiatives?

    Answer: Certainly. In my previous role at [Previous Company], I was actively involved in implementing financial inclusion programs targeting underserved communities. I conducted needs assessments, designed tailored solutions, and facilitated training sessions to enhance financial literacy and access to financial services among beneficiaries.

  2. Question: How do you approach building partnerships and networking with stakeholders?

    Answer: Building partnerships and networking require a strategic approach. I believe in fostering mutually beneficial relationships by identifying common goals, maintaining open communication, and delivering value through collaboration. In my previous role, I successfully established partnerships with local organizations and government agencies to expand program reach and impact.

  3. Question: Can you provide an example of a challenging situation you encountered in a previous project and how you addressed it?

    Answer: Certainly. During a project implementation phase, we faced unexpected delays in securing funding for a crucial component. To address this challenge, I proactively reached out to potential donors, presented our project’s impact and sustainability plan, and successfully secured additional funding to keep the project on track.

  4. Question: How do you ensure effective communication and coordination within a team?

    Answer: Effective communication and coordination are essential for project success. I prioritize regular team meetings, clear task assignments, and open channels for feedback and collaboration. Additionally, leveraging digital communication tools ensures timely updates and enhances team connectivity, especially in remote work settings.

  5. Question: How do you stay updated on industry trends and best practices in financial inclusion?

    Answer: Continuous learning is key to staying updated in the ever-evolving field of financial inclusion. I regularly participate in industry conferences, workshops, and webinars. Additionally, I stay connected with professional networks, subscribe to relevant publications, and actively seek opportunities to learn from peers and experts in the field.

  6. Question: Can you discuss a successful project you led from inception to completion?

    Answer: Absolutely. One project I’m particularly proud of is [Project Name], where I led a team in designing and implementing a financial literacy program for rural women entrepreneurs. From conducting needs assessments to developing curriculum, facilitating training sessions, and monitoring impact, I ensured the project’s success by leveraging stakeholder engagement and strategic planning.

  7. Question: How do you approach data management and reporting in your projects?

    Answer: Data management and reporting are integral parts of project monitoring and evaluation. I ensure data accuracy, consistency, and confidentiality by establishing robust systems for data collection, storage, and analysis. Additionally, I streamline reporting processes to provide timely and actionable insights to stakeholders, enabling informed decision-making.

  8. Question: How do you handle competing priorities and tight deadlines in your work?

    Answer: Prioritization and time management are crucial skills in managing competing priorities and deadlines. I start by assessing the urgency and importance of tasks, then develop a prioritized action plan. Effective delegation, setting realistic timelines, and proactive communication with stakeholders help me navigate tight deadlines while maintaining quality and efficiency.

  9. Question: How do you adapt to working in diverse and multicultural environments?

    Answer: Embracing diversity and multiculturalism is essential for fostering inclusive and collaborative work environments. I approach diversity with an open mind, respect for different perspectives, and a willingness to learn from others’ experiences. By fostering a culture of inclusion and mutual respect, I leverage diversity as a strength to drive innovation and creativity in my work.

  10. Question: What motivates you to pursue a career in financial inclusion and community development?

    Answer: I’m driven by a passion for creating positive social impact and empowering marginalized communities to achieve financial independence and resilience. Witnessing the transformative effects of inclusive economic growth fuels my motivation to contribute meaningfully to initiatives that address systemic inequalities and promote sustainable development.

We wish you the best in your application process and remind you that our organization is committed to attracting and retaining the best talent from diverse backgrounds. We do not charge any application or recruitment fees, reflecting our commitment to equal opportunity employment.

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