Compliance Officer – USAID – Marsabit, PACIDA

Compliance Officer – USAID – Marsabit, PACIDA

• Position: Compliance Officer – USAID
• Company: The Pastoralist Community Initiative and Development Assistance (PACIDA)
• Location: Marsabit, Kenya
• Type of Job: Full-Time
• Reporting to: Finance Manager
• Application Deadline: December 5, 2024

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Introduction

Are you passionate about compliance and ensuring adherence to international donor regulations? PACIDA, a regional NGO committed to linking emergency, rehabilitation, and sustainable development, is seeking an experienced Compliance Officer – USAID to join our dedicated team. This critical role is key to promoting a culture of compliance and supporting impactful programs in the community.

As a Compliance Officer, you will work closely with internal and external stakeholders to ensure compliance with USAID statutory regulations and local government requirements. With a focus on grants and contracts, you will enable PACIDA to deliver its programs effectively and responsibly while minimizing compliance risks.

This role offers a dynamic work environment, opportunities for professional growth, and the chance to make a significant impact on community development initiatives in the region.

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Key Responsibilities

1. USAID Compliance Expertise

• Serve as the subject matter expert on USAID compliance, addressing complex compliance queries during both pre-award and post-award phases.
• Continuously review PACIDA’s internal policies, ensuring full alignment with USAID regulations.
• Research and analyze USAID compliance requirements, providing actionable guidance to PACIDA teams.
• Inform PACIDA of regulatory updates and create tools for ongoing adherence to changes in USAID compliance.

2. Policy Development and Collaboration

• Develop and implement policies, guidelines, templates, and tools tailored to USAID acquisition compliance.
• Collaborate with various departments (Finance, Operations, Programs, and Partnerships) to ensure organizational compliance.
• Support negotiations with USAID donors and partners, ensuring PACIDA’s interests are well-represented.

3. Risk Analysis and Financial Oversight

• Conduct risk analysis, provide recommendations, and ensure mitigation measures are in place.
• Support donor proposal budgeting, institutional income analysis, and donor contract expenditure tracking.
• Contribute to the implementation of enhanced financial systems and processes for better donor reporting and compliance.

4. Training and Knowledge Building

• Partner with HR to deliver compliance training, fostering knowledge and adherence to USAID standards across the organization.
• Promote a culture of compliance by providing advisory and training sessions to staff, subcontractors, and sub-awardees.

5. Operational and Strategic Support

• Assist the Finance Manager in developing and implementing annual action plans to ensure quality programming.
• Build strong relationships with internal stakeholders and external advisors to ensure smooth operations and compliance.
• Support organizational problem-solving and drive high-performance initiatives within complex environments.

6. Other Duties

• Perform additional responsibilities as assigned by the Finance Manager to support PACIDA’s mission and vision.

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Qualifications and Skills

Education and Certification

• Bachelor’s degree in Business Administration, Law, International Relations, or a related field.

Experience

• 5–7 years of relevant professional experience in external/internal audit, risk management, and compliance.
• Proven expertise in applying Federal Acquisition Regulations (FAR) and USAID Acquisition Regulation (AIDAR).
• Experience with various contract types, including fixed-price, cost-reimbursable, time and material, and incentive-based contracts.
• Prior experience in compliance training, especially in multicultural settings.

Skills

• Strong understanding of statutory and regulatory language for executing awards and contracts.
• Developed knowledge of professional business standards to create a high-performing and accountable environment.
• Problem-solving and operational skills for managing complex organizations.
• Positive thinker and collaborative problem solver.
• Excellent interpersonal, team-building, and communication skills.

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Company Culture and Values

PACIDA is committed to fostering sustainable community development by linking emergency, rehabilitation, and long-term development initiatives. The organization values integrity, collaboration, and a commitment to making a difference. As a member of PACIDA, you will be part of a team that is passionate about creating lasting change for pastoralist communities.

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How to Apply

Interested and qualified candidates are encouraged to apply by submitting the following documents:

1. A one-page motivation letter in PDF format.
2. A detailed CV in PDF format, including the contact information of three referees.

Submission Details:

• Email your application to: recruitment@eaglehr.co.ke and cc hr@pacida.org
• Use the subject line: Compliance Officer – USAID

Application Deadline: December 5, 2024

Only shortlisted candidates will be contacted.

PACIDA is an equal-opportunity employer. Qualified female applicants and individuals with disabilities are strongly encouraged to apply.

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